Why and How to Live in your Calendar

[Audio] Why and How to 'Live in Your Calendar' 'Living in Your Calendar' outperforms the To-Do List o-do lists are a common productivity tool, but they have several drawbacks that can limit their effectiveness. To-do lists often become T long, disorganised collections of tasks without any clear prioritisation. Important tasks can become buried under minor, easy-to-check-off tasks, leading to wasted time on non-essential work. This results in "task completion addiction",—where you focus on what's easy instead of what truly moves the needle. WWW.U-COACH-ME.COM LIVE IN YOUR CALENDAR PAGE: 1.

[Audio] The Problems with To-Do Lists No Time Allocation A traditional to-do list does not account for the duration of each task. If you do not allocate a time estimate for your tasks, it is easy to underestimate or overestimate how much you can accomplish in the week ahead. Lack of Prioritisation To-do lists often evolve into long, disorganised collections of tasks that lack clear prioritisation. Essential tasks may become hidden among those of lesser significance, resulting in you wasting time on less valuable tasks. Task Hoarding People often keep adding tasks without fully completing the old ones. Over time, this results in a backlog of unfinished tasks that can become demotivating. "Busy Work" Instead of Productivity Completing small, manageable tasks can create a false sense of accomplishment. Checking things off the list feels productive, even if little meaningful progress is made. WWW.U-COACH-ME.COM LIVE IN YOUR CALENDAR PAGE: 2.

[Audio] o live In your calendar, you must time-block your tasks. This powerful method surpasses the traditional to-do list by ensuring every task has a dedicated time Live in Your Calendar: The Ultimate Productivity System T slot in your day. Rather than merely hoping you'll complete tasks, you schedule when they'll be done—prompting you to tackle your tasks as if they were as important as a meeting or an appointment. How to Implement Time-Blocking Effectively 1. Identify Your Top Priorities for the Day Every morning (or the night before), pick the three most important tasks (MITs) you must complete. These should align with your significant objectives, e.g.: Writing a critical piece of Comms material Completing a financial model for a project Researching customer needs If you don't prioritise your time, other people's demands (emails, messages, meetings) will fill your schedule. 2. Assign Time Blocks in Your Calendar Once you know what's important, schedule those tasks into your calendar. Treat time block tasks as non-negotiable Example of a Time-Blocked Day: 8:00 - 9:30 AM - Work on financial modelling for Project X 9:30 - 10:30 AM - Respond to emails & admin tasks 10:30 - 12:00 PM - Write Comms briefing on the new product range 12:00 - 1::00 PM - Lunch & short walk 1:00 - 2:00 PM - Review consumer trends for the next project 2:00 - 3:30 PM - Meetings or calls 3:30 - 4:30 PM - Flexible time block for the unexpected and unplanned tasks 4:30 - 5:00 PM - Review day and plan for tomorrow WWW.U-COACH-ME.COM LIVE IN YOUR CALENDAR PAGE: 3.

[Audio] Tips: ✅ Fix a daily "flexible time block" to handle unexpected tasks. ✅ Group similar tasks together (batch processing). ✅ Schedule the less taxing tasks, e.g. email /admin, between the time block tasks ✅ Take mini breaks after each 50 mins of focus work—your brain needs downtime. ✅ Don't overpack your day. Aim for 2-4 major tasks. 3. Stick to the Schedule & Avoid Distractions To make task time-blocking effective, protect your time like you would for a meeting: ⏳ Set a timer when you start working. Turn off notifications during deep work task sessions. 🧘 Use the Pomodoro technique (work in 25-50 min sprints, then have a mini break). Key mindset shift: If it's not scheduled, it won't happen Final Thoughts: Why You Should Start Today ⏳ Eliminate wasted time - by giving tasks a clear start & end date and time. Reduce procrastination - time-blocked tasks are commitments, not aspirations. Get more done - while working fewer hours by improving your focus. WWW.U-COACH-ME.COM LIVE IN YOUR CALENDAR PAGE: 4.