Name: Texas Department of Public Safety Regulatory Services Division
Uploaded: 2022-04-08
Duration: 3 min 34 s
Description: Texas Department of Public Safety Regulatory Services Division.

Texas Department of Public Safety Regulatory Services Division. 

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Texas Department of Public Safety Regulatory Services Division

Private Security  Level 3 Classroom Presentation

Audio Recording Apr 4, 2022 at 11:26:53 AM. Unit 2: Field Notes and Report Writing. 

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Unit Objectives: Students will be able to utilize good note-taking skills to prepare accurate reports. Students will identify the essential elements of a report. Students will identify the two types of reports common within the private security industry.

Audio Recording Apr 4, 2022 at 11:26:53 AM

Audio Recording Apr 4, 2022 at 11:27:40 AM. Unit 2: Field Notes and Report Writing. 

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Definitions: Field Notes—Brief notations concerning specific events recorded while fresh in the officer’s mind and used to prepare a report. Report—A document used to create a permanent record of facts, provide a basis for prosecution, and evaluate officer performance.

Audio Recording Apr 4, 2022 at 11:27:40 AM

Audio Recording Apr 4, 2022 at 11:28:26 AM. Unit 2: Field Notes and Report Writing. 

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Basic uses for field notes include providing a basis for the officer’s report, reducing the need to re-contact witnesses or involved parties, and providing greater accuracy regarding time, distance, and sequences of statements and events than an officer’s memory alone.

Audio Recording Apr 4, 2022 at 11:28:26 AM

Audio Recording Apr 4, 2022 at 11:29:33 AM. Unit 2: Field Notes and Report Writing. 

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Essential information for field notes necessary to complete a report: Who—Persons involved and their roles (suspect, victim, witness) What—Type of offense, property involved, statements, actions,                means of travel, entry, etc. When—Dates and times Where—Exact locations, reference points, type and proximity Why—Evidence or statements supporting probable cause or               motive How—How the offense occurred and how did the persons              involved came to become participants

Audio Recording Apr 4, 2022 at 11:29:33 AM

Audio Recording Apr 4, 2022 at 11:30:14 AM. Unit 2: Field Notes and Report Writing. 

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Eight essential elements of the Security Officer’s Report: 	1.  Accurate		5.  Legible 	2.  Complete		6.  Grammatically correct 	3.  Concise		7.  Objective 	4.  Clear		8.  Correct Spelling

Audio Recording Apr 4, 2022 at 11:30:14 AM

Audio Recording Apr 4, 2022 at 11:30:32 AM. Unit 2: Field Notes and Report Writing. 

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Two types of reports: Narrative		Pre-printed

Audio Recording Apr 4, 2022 at 11:30:32 AM

Audio Recording Apr 4, 2022 at 11:30:59 AM. Unit 2: Field Notes and Report Writing. 

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Narrative report: Written from the information gathered in the officer’s field notes. Factually based and should not include opinion, prejudice, or bias.   Narrative reports should amount to a short, concise summary of the incident, and should be written in everyday language for all to understand.

Audio Recording Apr 4, 2022 at 11:30:59 AM

Audio Recording Apr 4, 2022 at 11:31:20 AM. Unit 2: Field Notes and Report Writing. 

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Pre-Printed reports: This is a “fill-in-the-blank” type report.  Many have check-boxes, and these types of reports may or may not have an area to write a summary of events.

Audio Recording Apr 4, 2022 at 11:31:20 AM

Audio Recording Apr 4, 2022 at 11:31:49 AM. Unit 2: Review Questions. 

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Are field notes lengthy or brief? What two types of reports are used in the security industry? Should opinion be expressed in an officer’s report? Should officers omit important details in reports? What type of language should be used in an officer’s report?

Audio Recording Apr 4, 2022 at 11:31:49 AM

Texas Department of Public Safety Regulatory Services Division

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