Time Management

[Audio] Press the arrow to start your course.. Time Management.

[Audio] Welcome to our e-course on Time Management. After working across the country and several industries, one key issue all businesses, executives, managers, supervisors and employees have alike and battle on a daily basis, is, Time Management We hope this interactive session is both enjoyable and informative..

[Audio] The practice of time management requires focus and conscious planning to help win back control of your busy day and conquer financial goals. Challenges are often presented in the workplace, which can affect our ability to make optimal use of our time. As a worker, supervisor, manager, past director and now owner of a company, the ability to time manage has always been a struggle. However, lets add in company and business growth, staffing changes, environmental changes (Covid), financial changes and let's not forget about supply chain changes. Now how do we look at Time Management? However, with the help of prioritization, goal-setting, and appropriate organization of the mind and space around us, we are able to overcome time management barriers. This course will provide you with appropriate strategies to increase both personal and professional productivity, as well as learn to work smarter. Exceptional time management skills have a powerful effect on shaping an organized, successful business..

[Audio] Research has consistently demonstrated that when clear goals are associated with learning, it occurs more easily and rapidly. With that in mind, let's review our goals for today. At the end of this workshop, you should be able to: Plan and prioritize each day's activities in a more efficient, productive manner Overcome procrastination quickly and easily Handle unexpected barriers and distractions Organize your workspace and workflow to make better use of time Delegate more efficiently Use rituals to make your life run smoother Plan meetings more appropriately and effectively Know what time costs and what your time is worth.

[Audio] Quote to consider: "Never leave till tomorrow that which you can do today…..".

[Audio] Discovering your personal productivity rhythm has a powerful effect on how you can maximize your daily workload, and improve your overall time management. Your productivity rhythm will measure how, when and where you are most productive; you can use these cycles to your advantage for making the most of your time. Determining your peaks in levels of energy and focus will allow you to make better choices throughout your busy work day, as well as keep you on track. In order to effectively find your productivity rhythm, it is first important to take the time to invest in yourself and your current habits..

[Audio] Energy levels fluctuate throughout the span of a work day. It is highly beneficial to prioritize your tasks based on these energy levels. These patterns are connected to the ability to use brain power, and think clearly. The terms "morning people" and "night owls" are often used to describe one's most productive hours. Patterns of energy levels will differ for each individual based on various factors, including diet, sleep, or emotional stress. Once you determine your peak performance times, you can better schedule your daily tasks. It is important to match the work that is of highest priority to your peak performance times, including those tasks that require critical thinking or problem solving. Likewise, you can assign your lesser complex tasks for the hours that you know you will be less engaged or focused. Knowing your energy will allow you to set the stage for how you perform your daily tasks and seek better results..

[Audio] The most productive individuals are those who are well-balanced. Work-life balance includes prioritizing the demands in one's personal life at home, as well as the demands in the workplace. This does not mean an equal balance of time between work and home, but rather prioritizing what is important during that time. Work time should be dedicated to tasks that are essential for your career, whereas home time should be dedicated to family time, or personal time. Be respectful of your time. Poor work-life balance will often lead to working longer hours, increased responsibilities, and a greater chance of experiencing burnout..

[Audio] Practicing good time management does not mean that you are endlessly working around the clock to meet a deadline. Those who are most efficient with their time will understand the importance of incorporating breaks into their schedules. Taking breaks will help you to increase your level of concentration, as well as avoid burnout. In fact, breaks will allow you to get more done throughout the day and remain in your productivity rhythm. The most effective breaks are those that happen away from your workspace, such as taking a walk, meditating, or sitting in fresh air. Find something that works for you to ensure you get time to relax. The key is to detach from your desk and reset your mental energy. Skipping lunch breaks to complete extra work will only decrease your performance levels, and increase your chances of making mistakes. Taking the time to care for your mind and body will have positive effects on workplace achievements..

[Audio] A common misconception of effective time management is the skill of multitasking. Multitasking is the act of carrying out two or more tasks simultaneously. In the 90's if your resume did not indicate an ability to multitask, you most likely didn't get the job offer. For many company's it was a K.P.I or Known Performance Indicator and built into your job description. Despite how this may seem like a sufficient way to conquer that to-do list, it is actually harmful to your productivity rhythm and leads to a significant loss of valued time. Multitasking and good time management oppose one another. Performing multiple activities at once will cause you to stress more, perform poorly and increase your chances of burnout. Try and track Our brains are not designed to handle multiple assignments at once, such as answering emails while conversing in an important business call. It is of major advantage to devote all of your energy into one task at a time. When you dedicate your time and focus on one task at a time, you will generate a better outcome for that task. Organize your time so that each task will receive your full energy, rather than sharing this energy on various projects..

[Audio] Time batching is a great productivity system to improve focus and build structure into your daily tasks. Different from multitasking, this approach involves grouping similar tasks together, and organizing dedicated time periods to complete these tasks without interruptions. Time batching will provide concentration without breaking your workflow, and will eliminate multitasking. The practice of time batching is advantageous for everyone- whether you have difficulty focusing on a task, have many disturbances in your workplace, become easily distracted, or are just simply looking to have a productive day. Time batching is a simple process to implement. To begin, start by establishing your to-do list. With this list, determine which tasks are related to one another and 'batch' them together on your schedule. STEP 1 - IDENTIFY YOUR Deep tasks: Deep tasks often require a high amount of concentration to complete. These might be tasks that take longer to complete, like writing new documentation. STEP 2 – Identify your: Shallow tasks: Shallow tasks are simple tasks that you can quickly complete. These might include tasks you can use while distracted, like sending emails. Think about which tasks would be realistic to do right after another. It is important to remember that the time frames for these tasks should be realistic, and if necessary, longer projects can be divided into separate batching groups, to allow for renewal breaks or fresh air. 3. Define your larger goals Before identifying the specific tasks you have to complete, consider the larger goals you hope to achieve. These can be both long- and short-term goals. This can motivate you when listing your tasks, as you can understand how your contributions achieve larger goals. Knowing your goals can also help you ensure you evaluate each area of a project and what resources you might need to complete your tasks. 4. Determine your tasks Once you have project goals, you can list the tasks you need to complete. You can simply write each item you need to do on a bulleted list. Considering your goals, you might link these goals to your timelines. For example, you might list all the tasks you want to achieve in a day, a week or a month. 5. Categorize and batch your tasks Reviewing your task lists, you can categorize similar tasks. You can group your tasks in a few different ways: Tools: You can group tasks based on the tools you need to complete them. For example, you might group all the tasks you need to complete in a customer database in one category. Function: You can group your tasks based on the function you perform to complete them. For example, you might group all marketing tasks together. Objective: You might group tasks based on the objective they complete. Software developers might group all the tasks related to one application together. 6. Determine a loose schedule Once you have your batches, you might determine when you plan to complete each. For example, you may decide to perform all social media tasks between nine and 11 each day. Keeping each batch separate helps you focus on the tasks you have in progress. Considering the priorities for each task group can help you define a loose schedule for these groups. It can also help to estimate the time you spend on each task and generate the sum of time spent on each task. This can ensure you have enough time to work in each area. 7. Review your process Once you start time batching, you can review how it can work best for you. You might want to re-categorize each batch as you receive more responsibilities or if you find different ways are more effective. For example, you might try to work on everything for one account in a batch but decide to batch tasks by tools. Instead of focusing on one account, you might send emails to all accounts from nine to 10 every day. Reviewing your process and adapting can help you become more productive and focused..

[Audio] Time batching is a simple process to implement. To begin, start by establishing your to-do list. With this list, determine which tasks are related to one another and 'batch' them together on your schedule. STEP 1 - IDENTIFY YOUR Deep tasks: Deep tasks often require a high amount of concentration to complete. These might be tasks that take longer to complete, like writing new documentation. STEP 2 – Identify your Shallow tasks: Shallow tasks are simple tasks that you can quickly complete. These might include tasks you can use while distracted, like sending emails. Think about which tasks would be realistic to do right after another. It is important to remember that the time frames for these tasks should be realistic, and if necessary, longer projects can be divided into separate batching groups, to allow for renewal breaks or fresh air. Step 3. Define your larger goals Before identifying the specific tasks you have to complete, consider the larger goals you hope to achieve. These can be both long- and short-term goals. This can motivate you when listing your tasks, as you can understand how your contributions achieve larger goals. Knowing your goals can also help you ensure you evaluate each area of a project and what resources you might need to complete your tasks..

[Audio] 4. Determine your tasks Once you have project goals, you can list the tasks you need to complete. You can simply write each item you need to do on a bulleted list. Considering your goals, you might link these goals to your timelines. For example, you might list all the tasks you want to achieve in a day, a week or a month. 5. Categorize and batch your tasks Reviewing your task lists, you can categorize similar tasks. You can group your tasks in a few different ways: Tools: You can group tasks based on the tools you need to complete them. For example, you might group all the tasks you need to complete in a customer database in one category. Function: You can group your tasks based on the function you perform to complete them. For example, you might group all marketing tasks together. Objective: You might group tasks based on the objective they complete. Software developers might group all the tasks related to one application together. 6. Determine a loose schedule Once you have your batches, you might determine when you plan to complete each. For example, you may decide to perform all social media tasks between nine and 11 each day. Keeping each batch separate helps you focus on the tasks you have in progress. Considering the priorities for each task group can help you define a loose schedule for these groups. It can also help to estimate the time you spend on each task and generate the sum of time spent on each task. This can ensure you have enough time to work in each area. 7. Review your process Once you start time batching, you can review how it can work best for you. You might want to re-categorize each batch as you receive more responsibilities or if you find different ways are more effective. For example, you might try to work on everything for one account in a batch but decide to batch tasks by tools. Instead of focusing on one account, you might send emails to all accounts from nine to 10 every day. Reviewing your process and adapting can help you become more productive and focused..

[Audio] Molly was always working endlessly around the clock to meet deadlines. She would spend her lunch hours at her desk, using one hand to type on her computer and one hand to eat her food. In Molly's mind, she was optimizing her time by multitasking. Molly's co-worker, Jill, had asked her to join for a walk at lunch. Molly declined the offer, as she was too overwhelmed with piles of work, and could not even think about going outside. She wondered how Jill always felt so energetic and had time to take breaks. Jill could see the stress on Molly's face and informed her that fresh air would be good for her. Jill explained that breaks away from her desk will help her reset her mental energy, and get back on track with her productivity rhythm. Molly agreed to join Jill for some fresh air. When she arrived back at her desk after lunch, she could feel a big difference in her energy levels, and was ready to conquer the afternoon. Jill and Molly made a plan to continue this lunchtime routine..

[Audio] Question: What does your productivity rhythm measure?.

[Audio] . Module Two: Review Questions. 1. What does your productivity rhythm measure?.

[Audio] . Module Two: Review Questions. 1. What does your productivity rhythm measure?.

[Audio] . Module Two: Review Questions. 1. What does your productivity rhythm measure?.

[Audio] . Module Two: Review Questions. 1. What does your productivity rhythm measure?.

[Audio] Question: Energy levels fluctuate throughout the span of a workday..

[Audio] True. Module Two: Review Questions. 2. Energy levels fluctuate throughout the span of a workday..

[Audio] . Module Two: Review Questions. 2. Energy levels fluctuate throughout the span of a workday..

[Audio] Question: Why is it important to determine your peak performance times?.

[Audio] . Module Two: Review Questions. 3. Why is it important to determine your peak performance times?.

Module Two: Review Questions. 3. Why is it important to determine your peak performance times?.

Module Two: Review Questions. 3. Why is it important to determine your peak performance times?.

Module Two: Review Questions. 3. Why is it important to determine your peak performance times?.

[Audio] Question: What does it mean to have a good work-life balance?.

[Audio] . Module Two: Review Questions. 4. What does it mean to have a good work-life balance?.

[Audio] . Module Two: Review Questions. 4. What does it mean to have a good work-life balance?.

[Audio] . Module Two: Review Questions. 4. What does it mean to have a good work-life balance?.

[Audio] . Module Two: Review Questions. 4. What does it mean to have a good work-life balance?.

[Audio] Question: What is time batching ?. Module Two: Review Questions.

[Audio] . Module Two: Review Questions. 5. What is time batching?.

[Audio] . Module Two: Review Questions. 5. What is time batching?.

[Audio] . Module Two: Review Questions. 5. What is time batching?.

[Audio] . Module Two: Review Questions. 5. What is time batching?.

[Audio] Question: Who will benefit from time batching?.

[Audio] . Module Two: Review Questions. 6. Who will benefit from time batching?.

[Audio] . Module Two: Review Questions. 6. Who will benefit from time batching?.

[Audio] . Module Two: Review Questions. 6. Who will benefit from time batching?.

[Audio] . Module Two: Review Questions. 6. Who will benefit from time batching?.

[Audio] Question: Practicing good time management means you are endlessly working around the clock..

[Audio] . Module Two: Review Questions. 7. Practicing good time management means you are endlessly working around the clock..

[Audio] . Module Two: Review Questions. 7. Practicing good time management means you are endlessly working around the clock..

[Audio] Question: How are the most effective breaks spent?.

[Audio] . Module Two: Review Questions. 8. How are the most effective breaks spent?.

[Audio] . Module Two: Review Questions. 8. How are the most effective breaks spent?.

[Audio] . Module Two: Review Questions. 8. How are the most effective breaks spent?.

[Audio] . Module Two: Review Questions. 8. How are the most effective breaks spent?.

[Audio] Question: What is multitasking?. Module Two: Review Questions.

[Audio] . Module Two: Review Questions. 9. What is multitasking?.

[Audio] . Module Two: Review Questions. 9. What is multitasking?.

[Audio] . Module Two: Review Questions. 9. What is multitasking?.

[Audio] . Module Two: Review Questions. 9. What is multitasking?.

[Audio] Question: What is often the outcome of multitasking?.

[Audio] . Module Two: Review Questions. 10. What is often the outcome of multitasking?.

[Audio] . Module Two: Review Questions. 10. What is often the outcome of multitasking?.

[Audio] . Module Two: Review Questions. 10. What is often the outcome of multitasking?.

[Audio] . Module Two: Review Questions. 10. What is often the outcome of multitasking?.

[Audio] Module 2 – Time Management Tips Set goals correctly. This can be challenging if goals are not assessed thoroughly and filled with potential bias. Prioritize wisely. Are you prioritizing to your needs, the company's, your supervisors, or to the importance of the task itself. Set a time limit. We can't spend all day answering email without working on assigned projects, time allotment is important. Take breaks. There is nothing that will affect your ability to manage time, then exhaustion, frustration or lack of focus. Organize yourself. There is a Youtube video of a US Admiral speaking to being organized. Starts first thing in the morning by making your bed. Achievement #1. At the end of day 1, lay out and review your day 2 schedule, and so on. Remove or delegate non-essential tasks. Are there tasks that need to be done, but do they need to be done by you? Plan ahead. Every good military plan, has a backup. Options in case of staff member calling in sick, to a P.O.S terminal failing at rush time..

[Audio] Quote: The bad news is that time flies. The good news is that you are the pilot. Regardless, of being the mail room employee or the C.E.O, your tasks are yours, you may need to communicate your priority of conflicting tasks, don't be afraid to do that..

[Audio] Goal setting is critical to effective time management strategies. Essentially, goal setting is a fundamental key to success. By envisioning a prosperous future with specific goals in mind, you will be able to increase the efficiency of your time used to get there. Having goals will keep you accountable for your work and help you to focus on what is truly important. Despite being such an important life skill, there are many people who never learn how to properly set goals. The skill of goal setting can be used in every single area of your life, including financial, physical, personal development, relationships, or even spiritual. If you want to take back control of your time and better manage your days, start by focusing on what it is you are striving to achieve. The future is a direct result of what you do right now!.

[Audio] When it comes to setting attainable goals, it is best to set SMART goals. SMART is a convenient acronym for the set of criteria that a goal must have in order for it to be accomplished by you the goal achiever. This strategy will help to focus your attention on what is important, and set a clear finish line. A positive attitude is also beneficial when planning your goals! S - Specific: In order for you to achieve a goal, you must be very clear about what exactly you want. This is the portion that defines your goal in clear and concise terms, including identifying what it is that is being accomplished, why it needs to be accomplished, and how you will accomplish it. It is critical that you are able to understand your objective throughout any stage of the process. Often creating a list of benefits that the accomplishment of your goal will bring to your life, will give your mind a compelling reason to pursue that goal. M - Measurable: A SMART goal must have criteria for measuring progress. If there are no criteria, you will not be able to determine your progress and if you are on track to reach your goal. To make a goal measurable, ask yourself: How many/much? How do I know if I have reached my goal? What is my indicator of progress? For example, building on the specific goal above: I want to obtain a gym membership at my local community center and work out four days a week to be healthier. Every week, I will aim to lose one pound of body fat. A - Achievable: A SMART goal must be achievable and attainable. This will help you figure out ways you can realize that goal and work towards it. The achievability of the goal should be stretched to make you feel challenged, but defined well enough that you can actually achieve it. Ask yourself: Do I have the resources and capabilities to achieve the goal? If not, what am I missing? Have others done it successfully before? R - Relevant/Realistic: A SMART goal must be realistic in that the goal can be realistically achieved given the available resources and time. A SMART goal is likely realistic if you believe that it can be accomplished. Ask yourself: Is the goal realistic and within reach? Is the goal reachable, given the time and resources? Are you able to commit to achieving the goal? T - Timely: A SMART goal must be time-bound in that it has a start and finish date. If the goal is not time-constrained, there will be no sense of urgency and, therefore, less motivation to achieve the goal. Ask yourself: Does my goal have a deadline? By when do you want to achieve your goal? For example, building on the goal above: On August 1, I will obtain a gym membership at my local community center. In order to be healthier, I will work out four days a week. Every week, I will aim to lose one pound of body fat. By the end of August, I will have realized my goal if I lose four pounds of fat over the course of the month..

[Audio] Visualizing your goals will help you create the desire to materialize it into your life. It allows you to envision the possibility of achieving these goals and boost your sense of fulfillment. Visualization is a highly effective motivating technique that will reinforce your drive to complete tasks and avoid delay. To visualize your goal, start by forming an image in your head of a prosperous outcome of your impending task. Include your senses throughout the visualization process to better imagine the accomplishment. What emotions do you feel after visualizing this outcome? Create a list of the benefits you will see when you achieve your goal and concentrate on how that will make you feel. Another great visualization tool is a vision board. Simply find a magazine, cut out pictures that resonate with the goal that you want to achieve, glue them onto a piece of poster board, and place that board somewhere that you can view it several times a day. This will serve as a strong motivator to maintain focus on what you are aiming to achieve..

[Audio] Goals are designed to help you reach a future of success by providing focus, and direction. It is fundamental to include goals while planning projects and advancing your work performance. However, not every goal will be an effective goal. When establishing your goals, it is important that they convey the power of the four P's, being personal, positive, possible and prioritized. P - Personal: Goals must be personal in order to be most effective. They must reflect your own dreams and values, not those of friends, family, or the media. When crafting your goal statement, always use the word "I" in the sentence to brand it as your own. This will place the responsibility solely on you, ensuring that your goals are not dependent on others. When your goals are personal, you'll be more motivated to succeed and take greater pride in your accomplishments. P - Positive: When declaring your goals, it is critical to focus on the way you word your goals. Using positive statements will allow you to focus on what you truly want to achieve and ultimately improve your chances for reaching success. For example, rather than saying "I will no longer work at this job that is boring", try phrasing the statement in a positive way such as "I will work at a job where I can present my full potential each day". Focusing on the positive will help you to improve your outlook. P - Possible: Be sure to consider what's possible and within your control. When you set goals that are impossible to reach, you are simply inciting disappointment and failure. It is important to be honest with yourself when assessing your talents and abilities. There are certain goals that will require continued education, or special skills that you may not be qualified for. Focus on those that are possible to achieve. P - Prioritized: Achieving challenging goals requires a lot of mental energy. Instead of exhausting yourself by focusing on several goals at once, invest your mental focus on one goal- the most important goal right now. When you are prioritizing, choose a goal that will have the greatest impact on your life compared to how long it will take to achieve. A large part of goal setting is not just identifying what you want, but also identifying what you must give up in your life in order to get it..

[Audio] A productivity journal is a valuable tool to assist you in conquering your goals. This journal will include the tasks and associated steps that you need to take throughout the day to ensure that your goal is completed. To prepare a productivity journal, start by labelling a spiral notebook as your Personal Productivity Journal or your Professional Productivity Journal. (We recommend keeping a separate journal for work and for your personal life, so you can focus on them at separate times, thus maintaining your optimal work/life balance.) Label each page with the day and the date and what needs to be done that particular day. Next, prioritize each task in order of importance. Highlight the top three items and focus on those first. Cross off items as you complete them. Items that are not completed should carry over to the next page..

[Audio] When you write down your tasks or goals the night before, your subconscious mind focuses on that plan while you sleep. By planning the night before, you will also start fresh and focused on the most important tasks for the day. Of course, you will want to review your list in the morning, but you will have a head start on your day. Always have your productivity journal with you during the day to avoid becoming sidetracked. Crossing off completed tasks will give your subconscious mind a tremendous amount of satisfaction. This will also help to maintain your motivation to complete the remaining items on your action list. If you find yourself moving uncompleted tasks over into the following day, and the day after that, then you need to ask yourself why that task is on your list in the first place and what value it has in your life. If you postpone a task three times, it does not belong on your action list..

[Audio] Margaret and Rachel were reviewing their mid-year profit portfolio in June and realized they were not making enough money. Rachel then had the brilliant idea of using the SMART way to come up with an achievable goal. Margaret and Rachel sat down and thought of a specific goal they wanted to reach. After lots of deliberation, they decided they wanted to increase their revenue by 10 percent. In order to keep their goal measurable, they were going to measure their progress monthly. This would make sure that their goal was attainable by the end of the year. It would keep their goal relevant as well. The two decided to make the deadline for their goal in December to keep it timed. After using the SMART way to create a goal, Margaret and Rachel were a lot more confident in the capability of their business to stay productive and make money..

[Audio] Module 3 Questions: Which is not one of the four P of goal setting?.

Module Three: Review Questions. 1. Which is not one of the four Ps of goal setting?.

Module Three: Review Questions. 1. Which is not one of the four Ps of goal setting?.

Module Three: Review Questions. 1. Which is not one of the four Ps of goal setting?.

Module Three: Review Questions. 1. Which is not one of the four Ps of goal setting?.

[Audio] Question: In the SMART acronym, what does the T stand for?.

[Audio] . Module Three: Review Questions. 2. In the SMART acronym, what does the T stand for?.

[Audio] . Module Three: Review Questions. 2. In the SMART acronym, what does the T stand for?.

[Audio] . Module Three: Review Questions. 2. In the SMART acronym, what does the T stand for?.

[Audio] . Module Three: Review Questions. 2. In the SMART acronym, what does the T stand for?.

[Audio] True or False. When prioritizing your goals it is better to focus on several goals at once?.

[Audio] . Module Three: Review Questions. 3. When prioritizing your goals it is better to focus on several goals at once..

[Audio] . Module Three: Review Questions. 3. When prioritizing your goals it is better to focus on several goals at once..

[Audio] Question: In the SMART acronym, what does the M stand for?.

[Audio] . Module Three: Review Questions. 4. In the SMART acronym what does the M stand for?.

[Audio] . Module Three: Review Questions. 4. In the SMART acronym what does the M stand for?.

[Audio] . Module Three: Review Questions. 4. In the SMART acronym what does the M stand for?.

[Audio] . Module Three: Review Questions. 4. In the SMART acronym what does the M stand for?.

[Audio] Question: When prioritizing, which goal should you choose?.

[Audio] . Module Three: Review Questions. 8. When prioritizing, which goal should you choose?.

[Audio] . Module Three: Review Questions. 8. When prioritizing, which goal should you choose?.

[Audio] . Module Three: Review Questions. 8. When prioritizing, which goal should you choose?.

[Audio] . Module Three: Review Questions. 8. When prioritizing, which goal should you choose?.

[Audio] True or False. It is best to keep a separate journal for work and for your personal life..

[Audio] . Module Three: Review Questions. 10. It is best to keep a separate journal for work and for your personal life..

[Audio] . Module Three: Review Questions. 10. It is best to keep a separate journal for work and for your personal life..

[Audio] Quote: Reflect on this for the next Module. What is important is seldom urgent and what is urgent is seldom important..

[Audio] Time management is about more than just managing our time; it is about managing ourselves, in relation to time. In order to manage ourselves in relation to time, it is necessary to prioritize. Prioritization will enable you to give full attention and focus on the tasks that are of highest importance, rather than those that will cause us to waste time. It may often be overwhelming to decide upon activities that deserve our attention; however, there are various methods to find the best way to make maximum use of time..

[Audio] The 80/20 rule, also known as Pareto's Principle, states that 80% of your results come from only 20% of your actions. For most people, it really comes down to analyzing what you are spending your time on. The key to highly efficient individuals is placing focus on the efforts that will produce the greatest results. Across the board, you will find that the 80/20 principle may be applied to almost every situation. Essentially, this principle will alter the way you set your goals, as well as prioritize your tasks to help you manage your time..

[Audio] Do you know how much time costs? If you have a company policy that identifies specific morning break of 15 minutes, a lunch period of 30, 45 or 1 hr, then another afternoon break of 15 minutes. That would be an example of THEORETICAL approach to time expectations. IF you, your staff, your contractors who are all by the hour OR salary, are taking additional time: people who stop work 5 -10 min before break to shut off equipment, climb down, go to truck/locker/break room then take their 15 minutes, only to take an additional 5-10 minutes to return to work. That 15 min break is now 20-30 minutes. So lets' explore the costs of that 15 minutes. Step 1 – Employee is paid $22.50 an hour Step 2 – divide twenty dollars and fifty cents by 4 = $5.63 per 15 minutes Now who can't spare 5-6 bucks, right? Well let's look at it further: Step 3 – Over the course of a pay period of 10 working days, excluding 2 break periods and 1 lunch each working day, we take an extra 3 breaks of 15 minutes each totalling 45 minutes per day. Step 4 – Now that 3 (15 minute periods) multiplied by the $5.63 cost for that 15 minutes = $16.89 per day Step 5 - $16.89 per day, multiplied by 10 days is $168.90 every 2 weeks. Step 6 – Multiplied by 26 pay periods a year is: $4,391.40 starting to add up? Step 7 – only you can gauge this, for that 15, 30, 45 min extra per day……. What is that costing in productivity? Add that to the daily, pay period, or annual cost and you will see it is significant. OH, don't forget to multiply this by the number of staff you have..

[Audio] Great time management involves being effective as well as efficient. Managing time effectively, and achieving the things that you want to achieve, means spending your time on things that are important and not just urgent. To do this, you need to distinguish clearly between what is urgent and what is important: Important: These activities lead to achieving your goals and have the greatest impact on your life. Urgent: These activities demand immediate attention, but are often associated with someone else's goals rather than our own. The Urgent/Important Matrix, also known as the Eisenhower Principle, is a powerful way of organizing tasks based on priorities. It is a simple and versatile system that allows you to overcome the natural tendency to focus on urgent activities, so that you can have time to focus on what's truly important. Urgent and Important: Activities in this area relate to dealing with critical issues as they arise and meeting significant commitments. Perform these duties now. Important, But Not Urgent: These success-oriented tasks are critical to achieving goals. Plan to do these tasks next. Urgent, But Not Important: These chores do not move you forward toward your own goals. Manage by delaying them, cutting them short and rejecting requests from others. Postpone these chores. Not Urgent and Not Important: These trivial interruptions are just a distraction, and should be avoided if possible. However, be careful not to mislabel things like time with family and recreational activities as not important. Avoid these distractions altogether..

[Audio] Great time management involves being effective as well as efficient. Managing time effectively, and achieving the things that you want to achieve, means spending your time on things that are important and not just urgent. To do this, you need to distinguish clearly between what is urgent and what is important: Important: These activities lead to achieving your goals and have the greatest impact on your life. Urgent: These activities demand immediate attention, but are often associated with someone else's goals rather than our own. The Urgent/Important Matrix, also known as the Eisenhower Principle, is a powerful way of organizing tasks based on priorities. It is a simple and versatile system that allows you to overcome the natural tendency to focus on urgent activities, so that you can have time to focus on what's truly important. Urgent and Important: Activities in this area relate to dealing with critical issues as they arise and meeting significant commitments. Perform these duties now. Important, But Not Urgent: These success-oriented tasks are critical to achieving goals. Plan to do these tasks next. Urgent, But Not Important: These chores do not move you forward toward your own goals. Manage by delaying them, cutting them short and rejecting requests from others. Postpone these chores. Not Urgent and Not Important: These trivial interruptions are just a distraction, and should be avoided if possible. However, be careful not to mislabel things like time with family and recreational activities as not important. Avoid these distractions altogether..

[Audio] Important, but not Urgent Planning for long and short-term projects. Regular chores or maintenance projects. Professional networking and personal relationship building. Learning a new skill, keeping up with current research in your field, attending educational events. Exercise and routine healthcare..

[Audio] Urgent but Not Important tasks are best described as busy work. These tasks are often based on expectations set by others and do not move you closer to your long-term goals. Examples: Unnecessary interruptions from coworkers..

[Audio] Not Urgent or Important quadrant includes: Planning for long and short-term projects. Regular chores or maintenance projects. Professional networking and personal relationship building..

[Audio] Categorizing tasks using the Eisenhower Matrix can be a helpful way to prioritize your tasks and manage your time effectively. To realistically categorize your tasks, it is important to be honest with yourself about the level of importance and urgency of each task. Before you begin categorizing your tasks, take some time to think about what is important to you and your goals. This will help you prioritize tasks that align with your values and objectives. Think about the potential consequences of not completing a task. If the task is important, there will likely be negative consequences if it is not completed. On the other hand, if the task is not important, the consequences of not completing it may be minimal. Establish deadlines for each task to help determine its level of urgency. A task with an imminent deadline is likely to be more urgent than a task with a longer timeline. It is important to be consistent in your categorization of tasks. If you consistently categorize tasks based on their level of importance and urgency, you will be better able to prioritize your time and efforts. From time to time, review and update your categorization of tasks, as priorities can change over time. Make sure to reassess the level of importance and urgency of your tasks regularly to ensure that you are focusing on the most important tasks. If you plan to use the Eisenhower Matrix, you first need to explain the concept of the Eisenhower Matrix to your team and how it can be used to prioritize work and manage time efficiently. Have each team member identify all the tasks they need to complete, including both work-related and personal tasks. Then, have team members categorize their tasks using the matrix, placing each task in the appropriate quadrant based on its level of importance and urgency. Encourage team members to focus on tasks in quadrant 1 first because they are both urgent and important. They should also give attention to tasks in quadrant 2, which are important but not urgent. Tasks in quadrant 3 can be delegated or postponed, while tasks in quadrant 4 should be eliminated if possible. Encourage team members to regularly review and update their task priorities. This will help them stay on track and ensure that they are focusing on the most important tasks. Limitations Like any other framework or tool, the Eisenhower Matrix is not a one-size-fits-all solution and has some limitations. For one, categorization of tasks into the quadrants of the matrix can be subjective because the level of importance and urgency of tasks can vary depending on the individual and the context. This can make it difficult to determine the appropriate categorization of certain tasks. Furthermore, the Eisenhower Matrix does not consider external factors such as the workload or the availability of resources. It also does not account for unexpected events or priorities that may change during the day. Alternative prioritization and task management frameworks There are many different frameworks and tools that can be used to prioritize tasks and manage time effectively. Here is how the Eisenhower Matrix compares with other popular prioritization frameworks, such as Priority Matrix, Time Management Matrix, the Pareto Principle the 80-20 rule and the Kanban.

[Audio] The ability to say no is a powerful time management tool. At times, requests from others may be important and need immediate attention. Often, however, these requests conflict with our values and take time away from working toward your goals. Even if it is something we would like to do but simply do not have the time for, it can be very difficult to say no. One approach in dealing with these types of interruptions is to use a Positive No, which comes in several forms, such as: Say no, followed by an honest explanation, such as, "I am uncomfortable doing that because…" Say no and then briefly clarify your reasoning without making excuses. This helps the listener to better understand your position. Example: "I can't right now because I have another project that is due by 5 pm today." Say no, and then give an alternative. Example: "I don't have time today, but I could schedule it in for tomorrow morning." Empathetically repeat the request in your own words, and then say no. Example: "I understand that you need to have this paperwork filed immediately, but I will not be able to file it for you." Say yes, give your reasoning for not doing it, and provide an alternative solution. Example: "Yes, I would love to help you by filing this paperwork, but I do not have time until tomorrow morning." Provide an assertive refusal and repeat it no matter what the person says. This approach may be most appropriate with aggressive or manipulative people and can be an effective strategy to control your emotions. Example: "I understand how you feel, but I will not [or cannot]…" Remember to stay focused and not become sidetracked into responding to other issues..

[Audio] Large projects can sometimes be so overwhelming it is difficult to plan to start them. This time management technique is ideal for taking on these jobs. Simply break down the project into manageable chunks, block off time to work on the project, and then tackle it with a single-minded focus. Chunk: Break large projects into specific tasks that can be completed in less than 15 minutes. Block: Rather than scheduling the entire project all at once, block out set times to complete specific chunks as early in the day as possible. This should allow you to ignore most interruptions and focus on just this task. Tackle: Now tackle the specific task, focusing only on this task rather than the project as a whole. Once completed, you will feel a sense of accomplishment from making progress on the project..

[Audio] We've all heard the saying, "Ready, Aim, Fire!" Often in time management planning, it is better to think "Ready, Fire, Aim!" instead. This is because most people aim for the target, and then they keep aiming at the target, but they never seem to fire. They get so caught up with the planning that they fail to take action. This is just another form of procrastination, which we will discuss in a moment. Better to take a shot and see how close you were to the target. Ready! Do not over-plan each of your actions. By the time you fire, the target may have moved. Fire! Remember the 80/20 rule and just take action. Even if you don't hit the bull's eye, you'll probably still hit the target. Aim! Make new plans based on new information. Readjust your aim based on where you hit the target..

[Audio] Elizabeth was feeling overwhelmed by the huge pile of paperwork scattered on her desk. Her co-worker, Annabelle, told her to sit down and to prioritize her work by making two piles of paperwork. The pile labeled IMPORTANT included items that directly impacted Elizabeth's work performance. The pile labeled URGENT included items that needed attention immediately, however, did not involve Elizabeth directly. From these piles, Annabelle told her to create four others, in order of importance. URGENT AND IMPORTANT- items that not only needed immediate attention, but had to directly with Elizabeth. IMPORTANT BUT NOT URGENT- impacted Elizabeth directly, but they did not need immediate attention. URGENT BUT NOT IMPORTANT - paperwork most likely given to Elizabeth by others. NOT URGENT AND NOT IMPORTANT- more of a distraction than anything else. Thanks to Annabelle's organization advice, Elizabeth knew she would be able to finish her work by the end of the day. (If purchased, add corresponding animated wrap up video from your video companion library here).

[Audio] Fill in the blanks: The 80/20 rule states that 80% of your come from only 20% of your.

[Audio] . Module Four: Review Questions. 1. The 80/20 rule states that 80% of your ________ come from only 20% of your ________..

Module Four: Review Questions. 1. The 80/20 rule states that 80% of your ________ come from only 20% of your ________..

Module Four: Review Questions. 1. The 80/20 rule states that 80% of your ________ come from only 20% of your ________..

Module Four: Review Questions. 1. The 80/20 rule states that 80% of your ________ come from only 20% of your ________..

[Audio] True or False? A deadline to complete a report due next month can be considered urgent and important on the urgent/important matrix..

[Audio] . Module Four: Review Questions. 2. A deadline to complete a report due next month can be considered urgent and important on the urgent/important matrix..

[Audio] . Module Four: Review Questions. 2. A deadline to complete a report due next month can be considered urgent and important on the urgent/important matrix..

[Audio] Question. Where would having lunch with a coworker fall on the urgent/important matrix?.

[Audio] . Module Four: Review Questions. 3. Where would having lunch with a coworker fall on the urgent/important matrix?.

[Audio] . Module Four: Review Questions. 3. Where would having lunch with a coworker fall on the urgent/important matrix?.

[Audio] . Module Four: Review Questions. 3. Where would having lunch with a coworker fall on the urgent/important matrix?.

[Audio] . Module Four: Review Questions. 3. Where would having lunch with a coworker fall on the urgent/important matrix?.

[Audio] Fill in the blank. A great tool in being more assertive is to use a no when interrupted..

[Audio] . Module Four: Review Questions. 4. A great tool in being more assertive is to use a ________no when interrupted..

[Audio] . Module Four: Review Questions. 4. A great tool in being more assertive is to use a ________no when interrupted..

[Audio] . Module Four: Review Questions. 4. A great tool in being more assertive is to use a ________no when interrupted..

[Audio] . Module Four: Review Questions. 4. A great tool in being more assertive is to use a ________no when interrupted..

[Audio] Question. Which of these is the best description of what time management is about?.

[Audio] . Module Four: Review Questions. 5. Which of these is the best description of what time management is about?.

[Audio] . Module Four: Review Questions. 5. Which of these is the best description of what time management is about?.

[Audio] . Module Four: Review Questions. 5. Which of these is the best description of what time management is about?.

[Audio] . Module Four: Review Questions. 5. Which of these is the best description of what time management is about?.

[Audio] Question. What activities demand immediate attention, but are often associated with someone else's goals rather than our own?.

[Audio] . Module Four: Review Questions. 7. What activities demand immediate attention, but are often associated with someone else’s goals rather than our own?.

[Audio] . Module Four: Review Questions. 7. What activities demand immediate attention, but are often associated with someone else’s goals rather than our own?.

[Audio] . Module Four: Review Questions. 7. What activities demand immediate attention, but are often associated with someone else’s goals rather than our own?.

[Audio] . Module Four: Review Questions. 7. What activities demand immediate attention, but are often associated with someone else’s goals rather than our own?.

[Audio] Question. What is a powerful way of organizing tasks based on priorities?.

[Audio] . Module Four: Review Questions. 8. What is a powerful way of organizing tasks based on priorities?.

[Audio] . Module Four: Review Questions. 8. What is a powerful way of organizing tasks based on priorities?.

[Audio] . Module Four: Review Questions. 8. What is a powerful way of organizing tasks based on priorities?.

[Audio] . Module Four: Review Questions. 8. What is a powerful way of organizing tasks based on priorities?.

[Audio] Question. Which of these is not an example of a Positive no?.

[Audio] . Module Four: Review Questions. 9. Which of these is not an example of a Positive No?.

[Audio] . Module Four: Review Questions. 9. Which of these is not an example of a Positive No?.

[Audio] . Module Four: Review Questions. 9. Which of these is not an example of a Positive No?.

[Audio] . Module Four: Review Questions. 9. Which of these is not an example of a Positive No?.

[Audio] Quote: I am a great believer in luck and I find the harder I work, the more I have of it..

[Audio] With only so much time in the day, it is crucial to use that time adequately. Unfortunately, procrastination is a common habit that interrupts the ability to make the most out of your time. Procrastination is productivity's worst enemy. To procrastinate means to delay a task, or even several tasks, that should be a priority. Procrastinators understand their responsibilities, yet actively choose to focus on less important tasks, more satisfying pastimes. The ability to overcome procrastination and tackle the important actions that have the biggest positive impact in your life is a hallmark of the most successful people out there..

[Audio] Procrastination is a bad habit. It will slow down your ability to reach your goals and full potential. In order to break the habit of procrastination, it is necessary to understand why we procrastinate. There are many reasons why we tend to procrastinate, including: · No clear deadline · Inadequate resources available (time, money, information, etc.) · Don't know where to begin · Task feels overwhelming · No passion for doing the work · Fear of failure or success.

[Audio] Your ability to select your most important task, as well as start on that task and get it done both quickly and well, will probably have the greatest impact on your success than any other quality or skill you can develop! If you nurture the habit of setting clear priorities and getting important tasks quickly finished, the majority of your time management issues will diminish. Here are some ways to get moving on those tough tasks. Delete it. What are the consequences of not doing the task at all? Consider the 80/20 rule; maybe it doesn't need to be done in the first place. Delegate. If the task is important, ask yourself if it's really something that you are responsible for doing in the first place. Know your job description and ask if the task is part of your responsibilities. Can the task be given to someone else? Do it now. Postponing an important task that needs to be done only creates feelings of anxiety and stress. Do it as early in the day as you can. Ask for advice. Asking for help from a trusted mentor, supervisor, coach, or expert can give you some great insight on where to start and the steps for completing a project. Chop it up. Break large projects into milestones, and then into actionable steps. Huge things don't look as big when you break it down as small as you can. Obey the 15-minute rule. To reduce the temptation of procrastination, each actionable step on a project should take no more than 15 minutes to complete. Have clear deadlines. Assign yourself a deadline for projects and milestones and write it down in your day planner or calendar. Make your deadlines known to other people who will hold you accountable. Give yourself a reward. Celebrate the completion of project milestones and reward yourself for getting projects done on time. It will provide positive reinforcement and motivate you toward your goals..

[Audio] Procrastination is a bad habit. It will slow down your ability to reach your goals and full potential. In order to break the habit of procrastination, it is necessary to understand why we procrastinate. There are many reasons why we tend to procrastinate, including: · No clear deadline · Inadequate resources available (time, money, information, etc.) · Don't know where to begin · Task feels overwhelming · No passion for doing the work · Fear of failure or success Think of your available time.

[Audio] Starting Assumptions: If you have an Annual Income Target of - $100,000.00 Add In Your Benefits (20%) = $120,000.00 Add In Profit Margin (15% before Tax) = $138,000.00 Plus Costs for Admin Assistance & O/H ($50,000.00) equals one hundred eighty-eight thousand dollars..

[Audio] Calculation of "Actual time available": Theoretical time = 52 weeks in a year x 40 hours a week = two thousand eighty hours Less 2 weeks' vacation + 10 days statutory holidays = 48 weeks multiplied by 40 hours a week = 1,920 hours Less 10% administration time, results in 1,728 hours Less 20% marketing time results in 1,382.4 hours So…..

[Audio] So, our time available, if you took holidays, time away equas two thousand eighty hours. So in contrast to theoretical time; what we think we have available in comparison to real billable time of one thousand three hundred and eighty two hours. If we wish to make One hundred eighty eight thousand dollars per year. Our billable rate must be one hundred thirty six dollars and five cents..

[Audio] Where do you start to figure out what this is costing? Well In this example, if we have 3 staff members who take additional 5 minutes per break, multiplied by 5 times a day, that's 25 extra minutes. IF we have 5 staff who spend tons of time on their phones each work day, what does that cost?.

[Audio] So if we have 3 staff members who take on any activity outside of their normal break periods what does it cost. Well if one staff member is paid 16.75 an hour, it equates to .28 cents a minute. Multiplied across 5 extra periods a day now quickly equals seven dollars. Not a real significant number is it. Well multiply that seven dollars, across two hundred and seventy working days, it adds up to one thousand eight hundred and ninety dollars. But another question: What does that number look like across five, ten, twenty or fifty employees?.

[Audio] A similar example but now a social media addiction… 1 staff member being paid $22.75 an hour, taking 20 minutes out of every work day beyond normal breaks, multiplied across two hundred and seventy working days equals two thousand and fifty two dollars. Now do the math across 2, 5, 10, 25, 100 staff members…. So, there are 5 staff members at two thousand and fifty two dollars….

[Audio] Total cost to you is ten thousand two hundred and sixty dollars. But is that all inclusive? What about lost productivity, lost sales, lost customers (no service agents, lack of timely response to calls, email) etc. So, are the true costs even higher than this? What does that do to your time management or your overhead?.

[Audio] If we equate the elephant to your task list, how can we accomplish it all? One bite, or task at a time?.

[Audio] So, the next question is: What came first the chicken or the egg? We need to prioritize our work in a manner that is equates to risk. In other words, if you fail to do one task, what is the risk of the delay? Who will it affect,? What are the effects? For example, if you fail to organize and send out invoices in time, will that delay your AR by 1,10,20 or more days. IF that happens, what does that do to your Payroll? Your AP? Failing to identify on-hand stock/supplies can dramatically affect your production, but also your client base. So, can your AR, AP, Payroll issues influence your ability to purchase stock? What happens if you lose a member of your team that's involved in that process? What about time delays to your clients? What happens if you lose an existing and good client?.

[Audio] Procrastination may be the result of feeling overwhelmed. To take the S.T.I.N.G. out of feeling overwhelmed about a task, follow these steps: S Select one task to do at a time. T Time yourself for no more than one hour. I Ignore everything else during that time. N No breaks or interruptions should be permitted. G Give yourself a reward when the time is up. SMART Phones have a timer app built into he clock. Simply ask SIRI or whomever to set your alarm or timer for 1 hr, 30 min what ever you need. THEN be committed to focusing on that task..

[Audio] To be most productive, you need to establish a positive working environment that is conducive to getting your work done. This means eliminating any external workplace distractions that promote procrastination. Simply put, procrastination will feed off of distractions. Many distractions can occur in a work environment that can be damaging to our daily schedules. Although workplace distractions are inevitable, there are ways to optimize your workspace that will reduce the effect of distractions. The following are examples of common workplace distractions, as well as solutions to regain focus. Office noise: If possible, it is best to shut your door to keep out office noise. An alternative to this is to wear headphones with white noise or personal music. Talkative coworkers & gossiping: Avoid partaking in workplace gossip. Wearing headphones is a great signal that you are not up for a conversation. Try having a conversation with your coworkers about how these conversations affect your work. Smartphones: Put your phone on a 'do not disturb' mode, or place your phone elsewhere. Social media: Make it inaccessible by website blockers. Email: Designate certain times to respond to your email Hunger: Be sure to always have healthy snack options at hand..

[Audio] Jacob had a big problem when it came to procrastination, while his friend Brian was always on top of his game. One day, Jacob found that his boss had left Brian and him an incredibly large amount of paperwork to do with only a week to do it all. Luckily for Jacob, Brian was there to get him on track. Brian delegated half the work to Jacob, and half to himself. Then, he split it up into realistic goals that made the project seem less intimidating. After removing the distractions around him, Jacob found that not only did he reach his goals on time, but that he also had a lot less stress. After the project was over and all of the paperwork was done, Brian decided to treat them both to coffee, as a reward for a job well done..

[Audio] Module 5 Review Questions: Which item is a reason we generally procrastinate?.

[Audio] . Module Five: Review Questions. 1. Which item is a reason we generally procrastinate?.

[Audio] . Module Five: Review Questions. 1. Which item is a reason we generally procrastinate?.

[Audio] . Module Five: Review Questions. 1. Which item is a reason we generally procrastinate?.

[Audio] . Module Five: Review Questions. 1. Which item is a reason we generally procrastinate?.

[Audio] Question. Which way to overcome procrastination can be defined as "help from a trusted mentor, supervisor, coach, or expert can give you some great insight on where to start and the steps for completing a project"?.

[Audio] . Module Five: Review Questions. 6. Which way to overcome procrastination can be defined as “help from a trusted mentor, supervisor, coach, or expert can give you some great insight on where to start and the steps for completing a project”?.

[Audio] . Module Five: Review Questions. 6. Which way to overcome procrastination can be defined as “help from a trusted mentor, supervisor, coach, or expert can give you some great insight on where to start and the steps for completing a project”?.

[Audio] . Module Five: Review Questions. 6. Which way to overcome procrastination can be defined as “help from a trusted mentor, supervisor, coach, or expert can give you some great insight on where to start and the steps for completing a project”?.

[Audio] . Module Five: Review Questions. 6. Which way to overcome procrastination can be defined as “help from a trusted mentor, supervisor, coach, or expert can give you some great insight on where to start and the steps for completing a project”?.

[Audio] Question. To reduce the temptation of procrastination, each actionable step on a project should take no more than how many minutes to complete?.

[Audio] . Module Five: Review Questions. 8. To reduce the temptation of procrastination, each actionable step on a project should take no more than how many minutes to complete?.

[Audio] . Module Five: Review Questions. 8. To reduce the temptation of procrastination, each actionable step on a project should take no more than how many minutes to complete?.

[Audio] . Module Five: Review Questions. 8. To reduce the temptation of procrastination, each actionable step on a project should take no more than how many minutes to complete?.

[Audio] . Module Five: Review Questions. 8. To reduce the temptation of procrastination, each actionable step on a project should take no more than how many minutes to complete?.

[Audio] Quote: The only thing even in this world is the number of hours in a day. The difference in winning or losing is what you do with those hours..

[Audio] In order to effectively manage your time and to be productive each day, you must create an appropriate environment. Becoming organized is the initial step to staying organized. By eliminating clutter, setting up an effective filing system, gathering essential tools, and managing workflow, you will be well on your way to creating an effective workspace..

[Audio] Removing clutter is itself a time-consuming task, but a cluttered workspace significantly impairs your ability to find things, and you will get the time back that you invest! Decluttering will allow you to reclaim your space, as well as prioritize your items. Begin by determining which objects in your workspace hold value, and are worth keeping. Remember to never throw out important documents, such as tax receipts. Decluttering involves placing documents into appropriate files, both physically and online. An effective way to tidy up your workspace and help you retrieve materials quickly is to implement a filing system that includes three basic kinds of files: Working files: Materials used frequently and needed close at hand. Reference files: Information needed only occasionally. Archival files: Materials seldom retrieved but that must be kept. For ease of retrieval, organize files in the simplest way possible. For example, you could label files with a one or two word tag and arrange the files alphabetically. Once clutter has been eliminated and other materials have been filed, your workspace should include only what is essential, such as a computer, telephone and standard office supplies. Everything else, except for what you are working on at the moment, can and should be filed where it can be retrieved as needed..

[Audio] Workflow management is essential for optimizing and bringing order to a project. It ensures a structured set of activities, and control over the flow of the work in front of you. Workplace management highlights focusing on one task at a time. Many time management experts agree that the most effective people act on an item the first time it is touched. Although difficult at first, the practice can become habitual, and is made easier with the four Ds: DO: If a task can be completed in two minutes or less, do it immediately. DELETE: If the material is trash or junk, delete it. Or, if it's something that you might use later on, file it, and move on. DEFER: If the task is one that can't be completed quickly and is not a high priority item, simply defer it. DELEGATE: If a task is not yours to do, then delegate it..

[Audio] The most efficient work spaces are those that have office supplies stocked and available at all times. Taking the time to neatly prepare your office supplies will save you the time and frustration from frantically searching for an item when it is needed. Staying organized can be one of the biggest challenges for many individuals. The use of labels, or color-coded systems in the workplace is a great organizing tool that provides clarity for those using that space. Items such as shelves, baskets, bins and drawers can all be labeled. Labels and color-coding can increase your productivity by knowing where items are at all times, rather than wasting time in the clutter. As well, these systems will better your chances for staying organized..

[Audio] Once you have decluttered your workspace, it's time to tackle another space that regularly becomes cluttered- your email inbox. A cluttered inbox can become overwhelming, as well as frustrating. Having a proper system in place will save you the time that is often wasted lost in email clutter. Not only will this maximize your email time, but it will optimize time for other obligations away from your email. •Like other routine tasks (such as returning phone calls, handling paper mail, and checking voice mail), e-mail is best handled in batches at regularly scheduled times of the day. •Ask your e-mail contacts to use specific subject lines, and make sure to use them yourself. This will help you to determine whether your incoming mail is business or personal, urgent or trivial. •Once you know the subject of the message, open and read urgent e-mails, and respond accordingly. Non-urgent e-mails, like jokes, can be read later. Delete advertising-related e-mail that you have no interest in, or which you consider spam. •Use your e-mail system to its fullest potential. Create folders for different topics or projects, or by senders. Most e-mail systems also allow you to create folders and add keywords or categories to messages, which makes information retrieval much easier. •Many e-mail programs allow you to create rules that automatically move messages to the appropriate folder. This can help you follow your e-mail plan. •Finally, don't forget to delete e-mail from your trash can and junk folder on a regular basis..

[Audio] To manage all of the things that you have to do, it's important to organize your reminders into a small number of calendars and lists that can be reviewed regularly. A calendar (paper or electronic) is the obvious place to record meetings, appointments, and due dates. Calendars allow you to design your day, and dedicate your time to important assignments. For people with multiple responsibilities, an annual calendar organized by areas of responsibility (e.g., budget, personnel, schedule, planning, and miscellaneous) may be especially valuable. For each of these areas, one can list the major responsibilities month by month and thereby see at a glance what tasks must be completed in a given month of the year. Important appointments should be recorded immediately. It is beneficial if your calendar includes additional information about a task or event, such as deadlines, locations, or brief notes. A calendar is one of the most important tools you can use to manage your time effectively, and stay organized..

[Audio] Kevin was very disorganized. His desk was covered with various papers, office supplies, and even a half-eaten doughnut he hadn't finished for breakfast that morning. Kevin soon realized that his work was beginning to suffer, so Kevin decided to make a much needed change. He asked his colleague Rob if he had any advice. The first piece of advice was to de-clutter his workspace. Any trash was tossed away, and all files were put in the proper place. After that, they made sure it wouldn't happen again by organizing Kevin's work schedule. By tracking his projects and assignments, Kevin could better prepare for them, and wouldn't get overwhelmed again. Now that Kevin is organized, he can now work easily and effectively..

[Audio] Module Six Review Questions. Which is not a part of a basic filling system?.

[Audio] . Module Six: Review Questions. 1. Which is not a part of a basic filling system?.

[Audio] . Module Six: Review Questions. 1. Which is not a part of a basic filling system?.

[Audio] . Module Six: Review Questions. 1. Which is not a part of a basic filling system?.

[Audio] . Module Six: Review Questions. 1. Which is not a part of a basic filling system?.

[Audio] Question. In managing workflow what are the four Ds?.

[Audio] . Module Six: Review Questions. 2. In managing workflow what are the four Ds?.

[Audio] . Module Six: Review Questions. 2. In managing workflow what are the four Ds?.

[Audio] . Module Six: Review Questions. 2. In managing workflow what are the four Ds?.

[Audio] . Module Six: Review Questions. 2. In managing workflow what are the four Ds?.

[Audio] Question. One of the best ways to deal with email is to set up rules to filter emails to certain folders..

[Audio] . Module Six: Review Questions. 3. One of the best ways to deal with email is to set up rules to filter emails to certain folders..

[Audio] . Module Six: Review Questions. 3. One of the best ways to deal with email is to set up rules to filter emails to certain folders..

[Audio] Question. Which of the following is a great tool for organizing office supplies?.

[Audio] . Module Six: Review Questions. 4. Which of the following is a great tool for organizing office supplies?.

[Audio] . Module Six: Review Questions. 4. Which of the following is a great tool for organizing office supplies?.

[Audio] . Module Six: Review Questions. 4. Which of the following is a great tool for organizing office supplies?.

[Audio] . Module Six: Review Questions. 4. Which of the following is a great tool for organizing office supplies?.

[Audio] Question. What types of files are used for materials that are used frequently and needed close at hand?.

[Audio] . Module Six: Review Questions. 6. What types of files are used for materials that are used frequently and needed close at hand?.

[Audio] . Module Six: Review Questions. 6. What types of files are used for materials that are used frequently and needed close at hand?.

[Audio] . Module Six: Review Questions. 6. What types of files are used for materials that are used frequently and needed close at hand?.

[Audio] . Module Six: Review Questions. 6. What types of files are used for materials that are used frequently and needed close at hand?.

[Audio] Question. A calendar is not beneficial if it is electronic..

[Audio] . Module Six: Review Questions. 7. A calendar is not beneficial if it is electronic..

[Audio] . Module Six: Review Questions. 7. A calendar is not beneficial if it is electronic..

[Audio] Question. If a task is not yours to do, how should you respond?.

[Audio] . Module Six: Review Questions. 8. If a task is not yours to do, how should you respond?.

[Audio] . Module Six: Review Questions. 8. If a task is not yours to do, how should you respond?.

[Audio] . Module Six: Review Questions. 8. If a task is not yours to do, how should you respond?.

[Audio] . Module Six: Review Questions. 8. If a task is not yours to do, how should you respond?.

[Audio] Question. Which of these is good advice for maximizing your e-mail time?.

[Audio] . Module Six: Review Questions. 9. Which of these is good advice for maximizing your e-mail time?.

[Audio] . Module Six: Review Questions. 9. Which of these is good advice for maximizing your e-mail time?.

[Audio] . Module Six: Review Questions. 9. Which of these is good advice for maximizing your e-mail time?.

[Audio] . Module Six: Review Questions. 9. Which of these is good advice for maximizing your e-mail time?.

[Audio] Question. For people with multiple responsibilities, what type of calendar might be especially valuable?.

[Audio] . Module Six: Review Questions. 10. For people with multiple responsibilities, what type of calendar might be especially valuable?.

[Audio] . Module Six: Review Questions. 10. For people with multiple responsibilities, what type of calendar might be especially valuable?.

[Audio] . Module Six: Review Questions. 10. For people with multiple responsibilities, what type of calendar might be especially valuable?.

[Audio] . Module Six: Review Questions. 10. For people with multiple responsibilities, what type of calendar might be especially valuable?.

[Audio] Quote: Theodore Roosevelt said, with a few changes: The best executive is the one who has sense enough to pick good people to do what they want done, and self-restraint enough to keep from meddling with them while they do it.

[Audio] If you work on your own, there's only so much you can get done, no matter how hard you work. Everyone needs help and support, and there is no shame in accepting your limitations and asking for assistance. One of the most common ways of overcoming this limitation is to learn how to delegate your work to other people. If you do this well, you can quickly build a strong and successful team of people. At first sight, delegation can feel like more hassle than it's worth. However, by delegating effectively, you can greatly expand the amount of work that you can deliver. When you arrange the workload so that you are working on the tasks that have the highest priority for you, and other people are working on meaningful and challenging assignments, you have a recipe for success. Remember, to delegate effectively, choose the right tasks to delegate, identify the right people to delegate to, and delegate in the right way. There's a lot to this, but you'll achieve so much more once you're delegating effectively!.

[Audio] Delegation allows you to make the best use of your time and skills, and it helps other people in the team grow and develop to reach their full potential in the organization. Delegation is a win-win situation for all involved, but only when done correctly. Keep these criteria in mind when deciding if a task should be delegated: The task should provide an opportunity for growth of another person's skills. Weigh the effort to properly train another person against how often the task will reoccur. Delegating certain critical tasks may jeopardize the success of your project. Management tasks, such as performance reviews, and tasks specifically assigned to you, should not be delegated..

[Audio] Once you have decided to delegate a task, think about the possible candidates for accepting the task. Things to think about include: What experience, knowledge, skills, and attitude does the person already have? What training or assistance might they need? Do you have the time and resources to provide any training needed? What is the individual's preferred work style? Do they do well on their own or do they require more support and motivation? How independent are they? What does they want from their job? What are their long-term goals and interest, and how do these align with the work proposed? What is the current workload of this person? Does the person have time to take on more work? Will you delegating this task require reshuffling of other responsibilities and workloads? When you first start to delegate to someone, you may notice that they take longer than you do to complete tasks. This is because you are an expert in the field and the person you have delegated to is still learning. Be patient: if you have chosen the right person to delegate to, and you are delegating correctly, you will find that they quickly become competent and reliable. Also, try to delegate to the lowest possible organizational level. The people who are closest to the work are best suited for the task because they have the most intimate knowledge of the detail of everyday work. This also increases workplace efficiency, and helps contribute to their personal development..

[Audio] Delegation doesn't have to be all or nothing. There are several different levels of delegation, each with different levels of delegate independence and delegator supervision. People often move throughout these spheres during the delegation process. Your goal should be to get the delegate to one of the outer three spheres, depending on the task being performed. Make sure you match the amount of responsibility with the amount of authority. Understand that you can delegate some responsibility, but you can't delegate away ultimate accountability. The buck stops with you!.

[Audio] The delegate must be made aware of relevant information in order to successfully execute the task. It is important to take the time to explain why they were chosen for the job, what's expected from them during the project, and the goals you have for the project. They should also have a clear understanding of any timelines and deadlines, as well as the resources on which they can draw. It is best to work together to develop a schedule for progress updates and milestones. You will want to make sure that the team member knows that you want to know if any problems occur, and that you are available for any questions or guidance needed as the work progresses. We all know that as managers, we shouldn't micro-manage. However, this doesn't mean we must abdicate control altogether. In delegating effectively, we have to find the difficult balance between giving enough space for people to use their abilities, while still monitoring and supporting closely enough to ensure that the job is done correctly and effectively. One way to encourage growth is to ask for recommended solutions when delegates come to you with a problem, and then help them explore those solutions and reach a decision..

[Audio] Set aside enough time to thoroughly review any delegated work that was delivered to you. If possible, only accept good quality, fully complete work. If you accept work that you are not satisfied with, your team member does not learn to do the job properly. Worse than this, you accept a new project that you will probably need to complete yourself. Not only does this overload you, it means that you don't have the time to do your own job properly. Of course, when good work is returned to you, make sure to recognize and reward the effort. As a leader, you should get in the practice of complimenting members of your team every time you are impressed by what they have done. This effort on your part will go a long way toward building team members' self-confidence and efficiency now and in the future..

[Audio] Mary sat at her computer, unable to start the project that Dave had delegated to her. He said that he wanted the chart to only show the sales numbers for this quarter. But did he mean just his sales numbers or the sales numbers for all his staff? Mary was sitting with her email open, weighing the pros and cons of whether or not to send him a message, when a new message popped into her inbox. It was from Dave. 'Hi, Mary, I just wanted to know that I'm available to you for any questions or guidance you may need concerning the project. Thanks! Dave.' Mary let out a breath of relief. She wrote back, 'Hi Dave. Boy, was I glad to see this message. I was just about to ask you...' Dave clarified what he needed for the project, and Mary delivered an excellent product..

[Audio] Module 7 Review Questions. You should keep this in mind when deciding if a task should be delegated?.

Module Seven: Review Questions. 1. You should keep this in mind when deciding if a task should be delegated:.

Module Seven: Review Questions. 1. You should keep this in mind when deciding if a task should be delegated:.

Module Seven: Review Questions. 1. You should keep this in mind when deciding if a task should be delegated:.

Module Seven: Review Questions. 1. You should keep this in mind when deciding if a task should be delegated:.

[Audio] Question. When considering delegating a task, what criteria should you consider?.

[Audio] . Module Seven: Review Questions. 2. When considering delegating a task, what criteria should you consider?.

[Audio] . Module Seven: Review Questions. 2. When considering delegating a task, what criteria should you consider?.

[Audio] . Module Seven: Review Questions. 2. When considering delegating a task, what criteria should you consider?.

[Audio] . Module Seven: Review Questions. 2. When considering delegating a task, what criteria should you consider?.

[Audio] Question. What is the first level of the Spheres of Independence?.

[Audio] . Module Seven: Review Questions. 3. What is the first level of the Spheres of Independence?.

[Audio] . Module Seven: Review Questions. 3. What is the first level of the Spheres of Independence?.

[Audio] . Module Seven: Review Questions. 3. What is the first level of the Spheres of Independence?.

[Audio] . Module Seven: Review Questions. 3. What is the first level of the Spheres of Independence?.

[Audio] Question. Which of these statements about delegation is true?.

[Audio] . Module Seven: Review Questions. 5. Which of these statements about delegation is true?.

[Audio] . Module Seven: Review Questions. 5. Which of these statements about delegation is true?.

[Audio] . Module Seven: Review Questions. 5. Which of these statements about delegation is true?.

[Audio] . Module Seven: Review Questions. 5. Which of these statements about delegation is true?.

[Audio] Question. What is not something that you need to explain to a delegate?.

[Audio] . Module Seven: Review Questions. 7. What is not something that you need to explain to a delegate?.

[Audio] . Module Seven: Review Questions. 7. What is not something that you need to explain to a delegate?.

[Audio] . Module Seven: Review Questions. 7. What is not something that you need to explain to a delegate?.

[Audio] . Module Seven: Review Questions. 7. What is not something that you need to explain to a delegate?.

[Audio] Question. What is one way to encourage growth in a delegate?.

[Audio] . Module Seven: Review Questions. 8. What is one way to encourage growth in a delegate?.

[Audio] %GOTO%267. Module Seven: Review Questions.

[Audio] . Module Seven: Review Questions. 8. What is one way to encourage growth in a delegate?.

[Audio] . Module Seven: Review Questions. 8. What is one way to encourage growth in a delegate?.

[Audio] Question. What is good advice when overseeing and approving delegates' work?.

[Audio] . Module Seven: Review Questions. 9. What is good advice when overseeing and approving delegates’ work?.

[Audio] . Module Seven: Review Questions. 9. What is good advice when overseeing and approving delegates’ work?.

[Audio] . Module Seven: Review Questions. 9. What is good advice when overseeing and approving delegates’ work?.

[Audio] . Module Seven: Review Questions. 9. What is good advice when overseeing and approving delegates’ work?.

[Audio] Question. When good work is returned to you, what should you do?.

[Audio] . Module Seven: Review Questions. 10. When good work is returned to you, what should you do?.

[Audio] . Module Seven: Review Questions. 10. When good work is returned to you, what should you do?.

[Audio] . Module Seven: Review Questions. 10. When good work is returned to you, what should you do?.

[Audio] . Module Seven: Review Questions. 10. When good work is returned to you, what should you do?.

[Audio] Quote: Discipline is the bridge between goals and accomplishment. By Jim Rohn.

[Audio] Rituals are powerful in motivating, disciplining, and providing focus for individuals. For most people, the word "ritual" typically evokes an image of a repetitive life, with every moment controlled and managed, and no room for spontaneity. Rituals and routines, however, can actually help increase the spontaneity and fun in your life. Since routine tasks are already planned for, you have more energy to spend on the tasks that will bring you closer to your goals and bring more joy to your life..

[Audio] A ritual is a practice of behavior that is regularly followed by an individual in a set manner. Rituals are favorable to help you form your daily rhythm, and create timely patterns. When your current needs shift, it is important to shift and rebalance your rituals as well. In fact, you can build any type of ritual in three easy steps. Identify the Task. Let's say you want to build an exercise ritual. Identify the Time and/or Trigger. For example, perhaps you normally exercise right after work. Identify the Sub-Tasks. For you, perhaps your ritual involves going to the gym, getting changed, stretching, doing 45 minutes on the treadmill, performing three reps of weights, and doing a lap around the pool to finish things off. Then, you shower and go home. Remember, a ritual shouldn't be set in stone. Once you establish a ritual, it can be modified at any point in time, depending on what works for you. Rituals play an important role in your daily clockwork..

[Audio] The best way to set yourself up for a day of productivity and success, is to adapt to morning rituals. Morning rituals will allow you to begin your day in an organized manner, and gain control of time before the hustle of a busy day. When we start the day with a fresh perspective as well as positive manner, we are able to secure better focus on what is in front of us and plan accordingly. Not everyone will follow the same morning rituals. It is important to establish which morning rituals work best for you, and stick to these rituals. Remember to give yourself enough time in the morning- never start your day in a rush! Some examples of morning rituals that will successfully influence the day ahead, include: Eating a nutritious breakfast Morning meditation Exercise Reading Prioritizing your tasks for the day.

[Audio] Similar to how morning rituals will help to secure focus on what is in front of us, nightly rituals will do the same. Nightly rituals should include reflecting on the achievements from the day, and thus provide encouragement for the days to follow. These rituals allow you to decompress, as well as train your brain that it is time to rest. Adequate rest is essential to maintain peak focus and performance levels. Establish a ritual for half an hour before you sleep. Here are some examples of nightly rituals that will benefit your sleep schedule, and set you up for success. Filling out your productivity journal for the next day Light reading Meditation Journaling Taking a warm bath Enjoying a cup of tea To ensure that your next morning will run smoothly, it is best to organize any work-related material the night before. This includes preparing snacks or lunches, and laying out an outfit..

[Audio] Rituals are meaningful. Not in the context of Bill Murrays Groundhog day. Rituals in the workplace allow for a sense of control and security, expectations and help us to focus on what is most important. Rituals are powerful in conquering recurrent challenges throughout the day, and managing time. Here are some rituals that many people find helpful in maximizing their time: Take a half hour each weekend to plan meals for the next week, including lunches and suppers. Then, make a grocery list and get everything you will need. Appliances like slow cookers and delayed-start ovens can also help you make sure supper is ready when you are. Try to exercise for one hour three times a week, or half an hour each day. One easy way is to go for a brisk walk at lunch, or do yoga in the morning before work. Instead of checking email, news, and websites throughout the day, set aside one or several periods (for example, morning, noon, and at the end of the day). Then, batch and sequence your activities (for example, e-mail, news, and Facebook). You can batch many types of tasks in this way for maximum efficiency. Set up a system for maintaining your Productivity Journal. This can be as simple as ten minutes in the morning to update the day's list, ten minutes at noon to update what you have already done, and ten minutes at day's end to evaluate today and create a starting list for tomorrow..

[Audio] Once you have been using a ritual for a while, you may find that you have bits of extra time here and there. For example, you may find that by establishing an exercise ritual, you finish five or ten minutes earlier because you know exactly what you're going to do at the gym. At the end of the day, you may find that you have a half hour or more of unexpected time. This is where the "Trigger" part of rituals can come into play. Instead of setting a specific time of day, you choose a situation or an event that will cause a ritual to come into play. Some examples: During a break at work or at home, read for ten minutes. Take one minute to do some deep breathing and stretches. Take five minutes to clean off your desk or some other small area. Take ten minutes to update your Personal Productivity Journal. Set aside one lunch hour a week to do personal errands. Or, make a list at the beginning of each week, and do one a day. This is commonly referred to as MINDFUL MOMENTS.

[Audio] Linda found that whenever she had a few spare minutes at work, she would go to check her email, look at Facebook, and check out new sites. However, while she had planned to only look at these websites for a few minutes, sometimes she would lose track of time. She needed a way to maximize her time without losing track of time on websites. Linda decided to set up several time periods throughout the day when she would check work sites, like her work email and work calendar, and personal sites, like Facebook and news sites. She checked them first thing in the morning, at noon, and at the end of the day. Once Linda got into the ritual of checking these sites only three times a day, she found that she used her time more wisely and accomplished much more throughout her day..

[Audio] Module 8 Review Questions. Which step is not a part of building a good ritual?.

[Audio] . Module Eight: Review Questions. 1. Which step is not a part of building a good ritual?.

[Audio] . Module Eight: Review Questions. 1. Which step is not a part of building a good ritual?.

[Audio] . Module Eight: Review Questions. 1. Which step is not a part of building a good ritual?.

[Audio] . Module Eight: Review Questions. 1. Which step is not a part of building a good ritual?.

[Audio] Question. What is a "Trigger" in regard to setting up a ritual?.

[Audio] . Module Eight: Review Questions. 3. What is a “Trigger” in regard to setting up a ritual?.

[Audio] . Module Eight: Review Questions. 3. What is a “Trigger” in regard to setting up a ritual?.

[Audio] . Module Eight: Review Questions. 3. What is a “Trigger” in regard to setting up a ritual?.

[Audio] . Module Eight: Review Questions. 3. What is a “Trigger” in regard to setting up a ritual?.

[Audio] Quote: History is written by people who attend meetings, and stay until the end, and keep the minutes..

[Audio] Work meetings can sometimes be dull and irrelevant, consuming valuable company time. However, when meetings are properly planned, they can incite a productive, enthusiastic team. Meetings are great for many workplace discussions, such as to solve problems, develop ideas or even to provide direction. To make this time count during work meetings, you need to follow the right approaches to assemble the ultimate meeting..

[Audio] The first thing you need to decide is if a formal meeting is necessary. Perhaps those morning staff meetings could be reduced to a few times a week instead of every day, or maybe they could take place over morning coffee, and be more informal. To determine if a meeting is necessary, here are some important questions to consider. What is the clear goal, or deliverables to this meeting? Does this topic require outside input for development? Does this topic entail a face-to-face conversation, and if so, who should be included in this conversation? Will this meeting make valuable use of time for the employees?.

[Audio] Using the PAT approach to prepare and schedule is a great tool for the most effective meeting management. All meetings should have a purpose, agenda, and time frame. Purpose: What is the purpose of the meeting? This should be stated in one short sentence. Example: "This meeting is to review the new invoice signing policy." This helps people evaluate if they need to be there. It will also help you build the agenda and determine if the meeting was successful. Agenda: This is the backbone of the meeting. It should be created well in advance of the meeting, sent to all participants and observers, and be used during the meeting to keep things on track. Time frame: How long will the meeting be? Typically, meetings should not exceed one hour. If the meeting needs to be longer, make sure you include breaks, or divide it into two or more sessions..

[Audio] Before the meeting, make a list of what needs to be discussed, how long you believe it will take, and the person who will be presenting the item. Once the agenda is complete, send it to all participants and observers, preferably with the meeting request, and preferably two to three days before the meeting. Make sure you ask for everyone's approval, including additions or deletions. If you do make changes, send out a single updated copy 24 hours before the meeting..

[Audio] Before the meeting, post the agenda on a flip chart, whiteboard, or PowerPoint slide. Spend the first five minutes of the meeting going over the agenda and getting approval. During the meeting, take minutes with the agenda as a framework. Although this informal structure will be sufficient for most meetings, more formal meetings may require more formal minutes. Your job as chairperson is to keep the meeting running according to the agenda. If an item runs past its scheduled time, ask the group if they think more time is needed to discuss the item. If so, how do they want to handle it? They can reduce the time for other items, remove other items altogether, schedule an offline follow-up session, or schedule another meeting. No matter what the group agrees to, make sure that they stick to their decision. At the end of the meeting, get agreement that all items on the agenda were sufficiently covered. This will identify any gaps that may require follow-up and it will give people a positive sense of accomplishment about the meeting..

[Audio] To ensure a successful close to a meeting, it is best to touch base and track progress. After the meeting, send out a summary of the meeting to everyone that includes action items. Action items should be clearly indicated, with start and end dates, and progress dates if applicable. If follow-up meetings were scheduled, these should also be communicated. It is beneficial to seek feedback after a meeting. Ask your participants whether they had found the meeting valuable, or what could be improved. Feedback is useful to prepare for future meetings..

[Audio] Gemma glanced at the clock on the wall of the meeting room. It was 9:20 a.m. She was the chairperson of the meeting, and it appeared that they were about to go over time allotted for discussing one of the agenda items. She addressed the attendees. "While this is an eye-opening discussion we're having about the pros and cons of suggestive selling, we are about to run over time for this agenda item. Should we end the discussion and move on? Should we continue with the discussion and reduce time for other items? Or would you rather schedule an offline follow-up session? What does everyone think?" After the participants shared their preferences, it was agreed that they would continue the discussion for five more minutes and reduce the time spent on another topic. This gave deciding power to the participants and also kept the meeting on track..

[Audio] Module 9 Review questions. Using the PAT approach is great for meeting management. What does PAT stand for?.

[Audio] . Module Nine: Review Questions. 1. Using the PAT approach is great for meeting management. What does PAT stand for?.

[Audio] . Module Nine: Review Questions. 1. Using the PAT approach is great for meeting management. What does PAT stand for?.

[Audio] . Module Nine: Review Questions. 1. Using the PAT approach is great for meeting management. What does PAT stand for?.

[Audio] . Module Nine: Review Questions. 1. Using the PAT approach is great for meeting management. What does PAT stand for?.

[Audio] True or False? When creating an agenda, it is best to hand it out at the beginning of the meeting..

[Audio] . Module Nine: Review Questions. 2. When creating an agenda, it is best to hand it out at the beginning of the meeting..

[Audio] . Module Nine: Review Questions. 2. When creating an agenda, it is best to hand it out at the beginning of the meeting..

[Audio] Question. What should you do if an item runs past its scheduled time?.

[Audio] . Module Nine: Review Questions. 3. What should you do if an item runs past its scheduled time?.

[Audio] . Module Nine: Review Questions. 3. What should you do if an item runs past its scheduled time?.

[Audio] . Module Nine: Review Questions. 3. What should you do if an item runs past its scheduled time?.

[Audio] . Module Nine: Review Questions. 3. What should you do if an item runs past its scheduled time?.

[Audio] Question. Action items should be clearly indicated, with start and end dates..

[Audio] . Module Nine: Review Questions. 4. Action items should be clearly indicated, with start and end dates..

[Audio] . Module Nine: Review Questions. 4. Action items should be clearly indicated, with start and end dates..

[Audio] Question. In the PAT approach, which step is described as "the backbone of the meeting"?.

[Audio] . Module Nine: Review Questions. 7. In the PAT approach, which step is described as “the backbone of the meeting”?.

[Audio] . Module Nine: Review Questions. 7. In the PAT approach, which step is described as “the backbone of the meeting”?.

[Audio] . Module Nine: Review Questions. 7. In the PAT approach, which step is described as “the backbone of the meeting”?.

[Audio] . Module Nine: Review Questions. 7. In the PAT approach, which step is described as “the backbone of the meeting”?.

[Audio] Question. What is your job as the chairperson of the meeting?.

[Audio] . Module Nine: Review Questions. 9. What is your job as the chairperson of the meeting?.

[Audio] . Module Nine: Review Questions. 9. What is your job as the chairperson of the meeting?.

[Audio] . Module Nine: Review Questions. 9. What is your job as the chairperson of the meeting?.

[Audio] . Module Nine: Review Questions. 9. What is your job as the chairperson of the meeting?.

[Audio] Question. What is an action to take at the end of a meeting?.

[Audio] . Module Nine: Review Questions. 10. What is the key action to take at the end of a meeting?.

[Audio] . Module Nine: Review Questions. 10. What is an action to take at the end of a meeting?.

[Audio] . Module Nine: Review Questions. 10. What is an action to take at the end of a meeting?.

[Audio] . Module Nine: Review Questions. 10. What is an action to take at the end of a meeting?.

[Audio] Quote: In a crisis, be aware of the danger, but recognize the opportunity..

[Audio] Change is inevitable. Despite great planning and prioritization, unexpected barriers or interruptions may still arise that demand our attention and hinder workplace success. Sometimes life events are out of our control, or piles of work can sneak up on us at once. Although it can be hard to prepare for disruptive situations that we do not see coming, it's helpful to reflect on what you can do throughout that moment to efficiently gain back your time..

[Audio] Generally when we schedule our days, we are estimating the amount of time it takes to complete a task. It is valuable to take into consideration that things may not always run smoothly and tasks can become unexpectedly long. Perhaps the task is new to the curriculum, and you are uncertain of an approximate timeframe. It's important not to let these situations become overwhelming and interfere with your overall productivity. When this happens, stop what you are doing and regather your thoughts. It is more beneficial to take a break from that task, add it to your list of priorities, and reprocess it at a later time. To refrain from the ramifications of an unexpectedly long task, it can be helpful to consider the following factors when preparing your schedule: Include buffer space in your schedule For recurring tasks, consider using a timer- this will allow you to get a better idea when estimating your time It is better to overestimate a time for a task, rather than underestimate.

[Audio] Occasionally you can be on top of your game at work, but still be held back due to the inefficiency of others. This can include sharing a project with a co-worker, or having delegated a task. It is important to be understanding that many individuals struggle with time management practices. It can be frustrating to put in a lot of effort, but not receive the same amount of effort from others. Inefficient employees must be informed that they are harming productivity and need to get back on track. Not only will this inefficiency damage the company, but it could potentially cost that employee their job. The best thing you can do is set a clear example of good time management- the more they see the example you are setting, the more likely they are to shift their habits. As well, there are supporting measures that can be used to help an individual stay focused on their assignments, such as providing reminders, giving the individual a clear deadline, and following up with that individual to answer any questions..

[Audio] Your productivity rhythm will not always remain the same. Life events, such as sickness, deaths, marriages or babies will impact your ability to complete work within a specific timeframe, or even at the same performance level. Employees may feel buried in their work when this happens, and tasks can become overloaded. With these moments, it is critical to slow down, breathe and process the life event. You can then reassess your schedule, and consider your prioritized tasks with their deadlines. The best way to maintain effective time management is to communicate to your team about these life challenges and delegate or decline opportunities. It's good to have a contingency plan put in place that indicates who is responsible for general responsibilities if you are absent for an extended period of time. If possible, you can schedule extra catch up time to preserve productivity. Remember- if you are overwhelmed, it is difficult to get any work done..

[Audio] A common barrier to success is the fear of failing. When employees fear working on a task, they will often delay it for another time. Along with consuming your valuable time, continuing this procrastination will only increase the chances of actually failing. Employees may experience the fear of failure for many reasons, including a lack of direction, past failures, or low self-confidence. Managing your fears is a beneficial way to help you manage your time. The following are tips to overcome the fear of failure, and help you win back your time: Confront what you fear is, and consider what you need to do to manage it Visualize yourself achieving your objective Take small steps to complete the task- this will help in boosting your confidence, as well as reducing your fear.

[Audio] A positive mindset is what determines your productivity. When challenging work situations arise, you have the choice of feeling defeated, or staying positive and on track with your goals. A positive attitude will help you to solve problems, rather than waste time on problems. Attitude can be just as important as a strong work ethic. It is a great technique to use positive affirmations in regard to your time management. Positive affirmations are enthusiastic statements that influence your subconscious mind. For example, stating, "I am great at time management- I use my time effectively!" will alter your way of thinking and encourage you to sustain good time management. When you focus on a positive mindset, you will seek positive changes..

[Audio] Karen was the floor manager of a large paper company. One winter morning, Karen woke up to discover that she had contracted the flu. Karen had to call in sick, but in the meantime all the duties of the floor manager would fall to the wayside. Luckily, Karen had a plan put in place that would make sure that all of her responsibilities were taken care of. She also made sure that all the proper people were informed and that everyone was aware of their responsibilities. When Karen was recovered and able to go back to work, she returned to work with the knowledge that everything ran smoothly in her absence, all because she was prepared. (If purchased, add corresponding animated wrap up video from your video companion library here).

[Audio] Module 10 Review Questions. True or False? As long as you schedule and prioritize, things will always go as planned?.

[Audio] . Module Ten: Review Questions. 1. As long as you schedule and prioritize, things will always go as planned..

[Audio] . Module Ten: Review Questions. 1. As long as you schedule and prioritize, things will always go as planned..

[Audio] Question. What should you do when you are going overtime on an unexpectedly long task?.

[Audio] . Module Ten: Review Questions. 2. What should you do when you are going overtime on an unexpectedly long task?.

[Audio] . Module Ten: Review Questions. 2. What should you do when you are going overtime on an unexpectedly long task?.

[Audio] . Module Ten: Review Questions. 2. What should you do when you are going overtime on an unexpectedly long task?.

[Audio] . Module Ten: Review Questions. 2. What should you do when you are going overtime on an unexpectedly long task?.

[Audio] Question. What can you do to ensure others are staying focused on their assignments?.

[Audio] . Module Ten: Review Questions. 4. What can you do to ensure others are staying focused on their assignments?.

[Audio] . Module Ten: Review Questions. 4. What can you do to ensure others are staying focused on their assignments?.

[Audio] . Module Ten: Review Questions. 4. What can you do to ensure others are staying focused on their assignments?.

[Audio] . Module Ten: Review Questions. 4. What can you do to ensure others are staying focused on their assignments?.

[Audio] Question. What should a contingency plan include?.

[Audio] . Module Ten: Review Questions. 5. What should a contingency plan include?.

[Audio] . Module Ten: Review Questions. 5. What should a contingency plan include?.

[Audio] . Module Ten: Review Questions. 5. What should a contingency plan include?.

[Audio] . Module Ten: Review Questions. 5. What should a contingency plan include?.

[Audio] Question. What is a common barrier to success?.

[Audio] . Module Ten: Review Questions. 6. What is a common barrier to success?.

[Audio] . Module Ten: Review Questions. 6. What is a common barrier to success?.

[Audio] . Module Ten: Review Questions. 6. What is a common barrier to success?.

[Audio] . Module Ten: Review Questions. 6. What is a common barrier to success?.

[Audio] Quote: Lack of direction, not lack of time, is the problem. We all have twenty four hour days..

[Audio] Time is limited. To be successful, it is imperative to respect and value the time we have. Practicing time management skills is the solution to help you stay on top of your game, and control your time. Without it, both work performance and wellbeing decline. Everyone has the potential to develop habits of good time management, and seek growth from carrying out these habits into their daily lives. Time management has many great advantages that will allow you to accomplish more in life!.

[Audio] As an employee, you have expectations on your level of performance and standard of work. Strong employee performances are critical to building a prosperous company. It is evident that our minds will work best when we are not bouncing back and forth between tasks. Planning and prioritizing your time gives you full focus, while allowing for enough time and thought to be put into an assignment. Time management eliminates procrastination and distractions that hinder an employee's quality of work..

[Audio] Confidence is the key to success. When you learn how to properly manage your time, you will notice a major difference in your self-confidence, as well as overall happiness in the workplace. Time management will significantly boost one's confidence and feelings of accomplishment by increasing productivity, reducing frequent mistakes and accomplishing goals. A continuous cycle exists between productivity and confidence; productivity will improve confidence, and confidence will improve productivity. It all starts with believing in your goals and ability to succeed..

[Audio] Time management gives you direction when you have an abundance of work. It puts you in control over your schedule of what you want to do, and when you want to do it. Without this control and direction, it is common to experience feelings of stress and defeat. Not only does excess stress impact health both physically and mentally, but it will also impact your ability to work efficiently. Proper time management practices incorporate adequate breaks from your workload, ensuring time to recharge and de-stress. As well, you are less likely to leave tasks for the last minute to complete, and feel less rushed with deadlines. With time management strategies, you can avoid the weight of an excess workload by prioritizing, delegating, or simply declining irrelevant tasks..

[Audio] Good time management skills are desirable for any company. Employers look for individuals who are dependable and submit high quality work on time. Time management allows you to accomplish more in your role, as well as achieve bigger and better results. By arriving to work well-rested and organized to conquer the day, you are able to confidently make sound decisions that impact your career proficiency. As a result, this can lead to a greater reputation, along with the potential for more promotional opportunities..

[Audio] When everyone is on board with applying effective time management habits, effective teamwork will follow. Employees will be more likely to communicate in a respectful manner, which lessens the chances of argument and misunderstandings. Time management helps everyone to stay on track and work together- whether this is delegating tasks to meet deadlines, or discussing goals over a coffee break. With good time management, everyone wins!.

[Audio] Will was dreading returning to work after his holiday vacation. He always felt stressed and overwhelmed, and knew he had to make some changes. Will decided to make it his resolution to incorporate good time management habits into his routine, to seek positive changes in his workplace. He bought himself a calendar, decluttered his desk, and started to prioritize his tasks. After the first few weeks, Will had noticed positive changes. He was feeling more confident and less stressed. Will was learning to submit his work early, so that he didn't have to worry about rushing and providing poor quality work. His boss, Clinton, noticed the change in his attitude, as well as outstanding performances. Clinton decided that Will was a great fit for a promotion. (If purchased, add corresponding animated wrap up video from your video companion library here).

[Audio] Module 11 review questions. True or false? Practicing time management skills is the solution to help you stay on top of your game, and control your time..

Module Eleven: Review Questions. 1. Practicing time management skills is the solution to help you stay on top of your game, and control your time..

Module Eleven: Review Questions. 1. Practicing time management skills is the solution to help you stay on top of your game, and control your time..

[Audio] Fill in the blanks. Time management eliminates and that hinder an employee's quality of work..

[Audio] . Module Eleven: Review Questions. 4. Time management eliminates _________ and ________ that hinder an employee’s quality of work..

[Audio] . Module Eleven: Review Questions. 4. Time management eliminates _________ and ________ that hinder an employee’s quality of work..

[Audio] . Module Eleven: Review Questions. 4. Time management eliminates _________ and ________ that hinder an employee’s quality of work..

[Audio] . Module Eleven: Review Questions. 4. Time management eliminates _________ and ________ that hinder an employee’s quality of work..

[Audio] Question. What is the connection between confidence and productivity?.

[Audio] . Module Eleven: Review Questions. 6. What is the connection between confidence and productivity?.

[Audio] . Module Eleven: Review Questions. 6. What is the connection between confidence and productivity?.

[Audio] . Module Eleven: Review Questions. 6. What is the connection between confidence and productivity?.

[Audio] . Module Eleven: Review Questions. 6. What is the connection between confidence and productivity?.

[Audio] Question: How does good time management influence teamwork?.

[Audio] . Module Eleven: Review Questions. 8. How does good time management influence teamwork?.

[Audio] . Module Eleven: Review Questions. 8. How does good time management influence teamwork?.

[Audio] . Module Eleven: Review Questions. 8. How does good time management influence teamwork?.

[Audio] . Module Eleven: Review Questions. 8. How does good time management influence teamwork?.

[Audio] Although this workshop is coming to a close, we hope that your journey to improve your Time Management skills is just beginning. We wish you the best of luck on the rest of your travels!.

Time is free, but it's priceless. You can't own it, but you can use it. You can't keep it, but you can spend it. Once you've lost it, you can never get it back. - Harvey MacKay.

[Audio] We hope that the objectives of today's course, will help you navigate the associated tasks and demands of your workday. Remember, your work isn't done here. Effective time management is a skill and like all skills, it needs to be committed to, practiced and evaluated on a continuous basis. Please click the link below, and ensure you provide the name you wish on your certificate, and one will be emailed back to you within 48 hours. Thank you, and feel free to review our course catalogue for more certificate courses and please provide any feedback to our general email: office@dpsafetyconsulting.ca Good luck,.