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Technology and Communication  for Virtual Team Leadership

By:  Tion  Clarke Finance and Management year 4

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At the end of this presentation persons will be able: Identify five of the most important practices for virtual teams ,  An analysis of virtual teamwork And, tips on how these best practices contributes to effectively leading a virtual team.

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A virtual team is a group of people that relies primarily or exclusively on electronic forms of communication to work together in accomplishing its goals. E.g. E-mail, webinars, teleconferencing,  Video conferencing, discussion boards etc.

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the five most important practices for virtual teams

Innovative Technology Maintain  Structure   Create a United  Culture  Provide Greater  Availability Uphold  Respect  &  Trust Utke, L. (N.D.)

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Best Practice 1: The use of Innovative Technology

Choosing the most appropriate Technology  can help  with communication  productivity Timing collaboration Utke, L. (N.D .) Abudi, G. (2012 )

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As a remote team member it’s a good idea to maintain regular working hours  with a designated work space.

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Best Practice 3: Creating a united Culture

The emotional commitment we have to the organization and its aims is referred to as engagement. A team of genuinely invested individuals is formed by creating an environment where people  have  a feeling of involvement and genuine connection.  (Utke , L.  (N.D .)

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If you're in management, keep in mind that your remote  team won't  be able to approach you in the hallway or for a brief check-in at your office. You should maintain the same "open door" policy for remote personnel as you do for internal employees.  (Utke , L.  (N.D .)

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Recognize some of the difficulties that your distant colleagues may confront. Being sensitive and accommodating to their needs can help to create a trusting and transparent environment. (Utke, L. (N.D.)

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How these practice tips contribute to effectively  leading a virtual team.

It should come as no surprise that effective communication with your team members is critical to the success of virtual teams . This gives them a sense of routine, familiarity, and the opportunity to communicate more effectively with the rest of the team. It will be critical to check in and provide feedback on a regular basis with your individual direct reports . When possible, take advantage of opportunities to get together for purposes other than work.

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How these practice tips contribute to effectively leading a virtual team.

Being empathetic and accommodating to their needs can help create a trusting and transparent workplace. It makes it easy for team members who are experiencing difficulties to seek help when they are most needed. Building trust in a team might take some time, but if you can calibrate and align goals early on, you can speed things up. When everyone is working together, setting team goals can help to strengthen bonds.(Watkins, S. (2018).  Effective Virtual teamwork formula = 10% Technology + 90% People

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In conclusion a virtual team might be hard to manage as the company’s culture must be created through technology.  Virtual team have access to specialized expertise across geographical boundaries and is very flexible but maybe worsened by communication delay and lack of face-to-face contact  More than 60% of employees in professions are members of a virtual team.  Focus on people first, technology second, continue to embrace technology as resources, then accountability and team engagement will be visible.

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Watkins, S. (2018).  9 Challenges of virtual teams and how to solve them.  https://cirkus.com/blog/9-challenges-of-virtual-teams / Utke,  L.  (N.D.)5  Best Practices for Making Virtual Teams  Work . https://www.veristat.com/blog/5-best-practices-for-making-virtual-teams-work Abudi , G. (2012). Best practices for managing and developing virtual project teams. Paper presented at PMI® Global Congress 2012—North America, Vancouver, British Columbia, Canada. Newtown Square, PA: Project Management Institute.

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 Watkins, S. (2018).  9 Challenges of virtual teams and how to solve them.  https://cirkus.com/blog/9-challenges-of-virtual-teams / Utke,  L.  (N.D.)5  Best Practices for Making Virtual Teams  Work . https://www.veristat.com/blog/5-best-practices-for-making-virtual-teams-work Abudi , G. (2012). Best practices for managing and developing virtual project teams. Paper presented at PMI® Global Congress 2012—North America, Vancouver, British Columbia, Canada. Newtown Square, PA: Project Management Institute.

Technology and Communication for Virtual Team Leadership

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