PowerPoint Presentation

[Audio] Hi and welcome to my presentation. I am the sales admin specialist/ cash custodian of Monde Nissin Corporation - Davao Plant. I am responsible for the safekeeping and accountability of the funds, checking and ensuring the validity of the receipts, and making reports for replenishment. Today, I'm going to talk about the "petty cash policies" of our company.. %%TTS_FEMALE%

[Audio] But before that, let me first explain the meaning of "petty cash". (READ) Petty cash provides convenience for small transactions/ impromptu expenses for which issuing a check is unnecessary..

[Audio] So, this topic is divided into two parts which are reimbursements & cash advances (read).

[Audio] Now, let me first discuss with you the policies of reimbursements. (read) These details must be present and reflected in your receipts..

[Audio] 1. No photocopies of receipts shall be allowed for reimbursement. 2. 3. Disbursements in excess of the established limit shall be coursed through the general fund 4. 5. Failure to do so means forfeiture in reimbursing the expenses..

[Audio] How to file reimbursements? Submit WER(weekly expense report) request thru Sharepoint. If you don't have access yet in the Sharepoint, just copy the link below. First step, click MIN WER and click the "NEW" button and fill up all the details needed..

[Audio] Before you submit your request, these are the required documents to be attached. (read).

[Audio] So, this is what the WER Summary Template looks like. 1..

[Audio] If ever you have a transportation expense, you must also have to attached this summary. This includes the date, destination from & to, the purpose of your travel, means of transportation. Then, the receipt # if applicable and lastly the amount. This is important because most of the transportation expense doesn't have an official receipt or ticket especially jeepney, motor, van, and tricycle..

[Audio] There are two kinds of transactions (read).

[Audio] Now, let me discuss with you what are the valid receipts and the correct details to be reflected on the receipts. We accept (read) Attached here are the sample images of the said invoices.

[Audio] So now, these are the details to be considered in your receipt for reimbursement. First, the name of the vendor on top should be visible. Second, make sure that the MNC details like company name, address, tin # and business style should be complete and correct. Third, the Cash Invoice number must be within the series number and the invoice date is within the validity period. Always double-check the validity period of the receipt, and make sure that this is not expired..

[Audio] Most stores only provide a tape receipt. If the Point of Sale ( tape receipts are generated from POS system) is not capable of printing Customer's Name, Address, Tin # and Business Style, request for a Manual Sales Invoice..

[Audio] Next, if your mode of payment is through a credit card, you have to request a charge invoice together w/ the credit card slip..

[Audio] Next, tape receipt w/ MNC details should be computerized, so any tape receipt w/ MNC details that are manually written is not acceptable. However, other vendors are not capable of printing details in their tape receipt, you can request an official receipt/ cash invoice. The POS system is linked to Vendor Sales reporting thus it means any information "manually" written in the Tape Receipt will not be included in their report to BIR. (details should always be computerized).

For Supermarkets and Convenience Stores ONLY ​. ​ Purchases below Php 1,000.00. ​ Tape receipt (NO MNC DETAILS) is ACCEPTABLE ​ ​ ​ 2 . Purchases of Php 1,000.00 and above. ​ Tape Receipt (w/ MNC Details) ​ or ​ Picture of TAPE RECEIPT (NO MNC DETAILS) + Manual Official Receipt/Sales Invoice ​.

[Audio] For room/ hotel accommodation expenses, the required documents should be an official receipt & a guest folio/registration form..

[Audio] Next is transportation. There are different means of transportation. If you're using a bus, taxi, or ship, the only needed is a ticket. If you're using a jeepney, tricycle & motorcycle, the drivers can't provide any receipts or a ticket. That is why, you need to make a transportation summary report indicating the destination from & to, the purpose, and the total amount. Next, toll fee and parking fee must be supported by a tape receipt..

[Audio] So here are the sample images of the tickets for transportation. So this is the tape receipt from a parking fee, this is for a taxi, this is for a bus and this is for a ship..

[Audio] Next is Per Diem Guidelines. A per diem commonly refers to a fixed meal allowance provided by the organization to the employees, especially to those who are on fieldwork. So, we have 150 pesos per meal. Now the question is, who is allowed to claim per diem? Probationary employees are allowed to claim per diem for breakfast, lunch and dinner. Regular employees are allowed to claim per diem for breakfast and dinner only. (Why? Because regular employees already have a meal allowance included in their salary).

NOTE: ​ GOODS TRANSACTION: ​ Ewt of 1% will be deducted if bought from regular supplier (regardless of amount) ​ ​ Ewt of 1% will be deducted for purchases amounting to 10,000.00 and above if bought from a non-regular supplier ​ SERVICE TRANSACTION: 2% EWT will be automatically deducted regardless of amount or if the supplier is regular or non-regular..

[Audio] Now, let me discuss with you the cash advance. Cash advance allows employees to borrow money from the company prior to incurring any expenses. So, here are the policies. (READ).

[Audio] How to request a cash advance? First, go to Sharepoint. If you don't have access yet, just copy the link below. Then, click MIN PCA, click the "NEW" button, and fill up all the needed details..

[Audio] The necessary details include the date requested, office location, department, purpose/ reason for requesting a cash advance, PCA amount and immediate superior's name. Once done, click " SAVE".

[Audio] Next is cash advance liquidation. (READ).

[Audio] This is an important reminder to (READ) Make sure the original documents submitted to DCT stations are the same documents uploaded in WER.

[Audio] You will receive a notification email from Sharepoint Admin to confirm receipt of reimbursement and to remind submission of original documents to DCT. Then, you must complete the following fields in Sharepoint. Date Received – The date when the reimbursement is received Submission Date – The date the hard copy of WER was submitted to DCT station Box Number – where the original documents are stored Remarks –if any.

[Audio] Lastly, Click Approve to confirm that reimbursement has already been received..

[Audio] And that brings us to the end. Thank you so much for your interest and attention. Bye!.