Employee Leave Entitlements

[Audio] Hello ! In this module, we will talk about Employee Leave Entitlements for FNU staff members..

[Audio] Lets look at the objectives that we aim to achieve by the end of this module. Firstly, one must be aware of all the leave policies. Secondly, one must be familiarized with leave entitlements. Thirdly, one must Understand and apply correct leave entitlement in appropriate situation. And finally, one must understand the process of getting leave approved..

[Audio] In this module, we will talk about where to find information regarding leave policies, the types of leave entitlements available, the process of leave application, applying for leave through the Banner ESS and who to contact for further information regarding leaves..

[Audio] It is essential that you know where to find information regarding leave policies and the standard operating procedure outlining the details. For this, you must login to www.fnu.ac.fj and click on about FNU. From the dropdown menu, click on corporate governance and select policy repository. This will direct you to another page with all the policies and regulations for the Fiji National University. You may find all leave policies on that page.

In this slide, you can see the types of leave entitlements available. We have paid and unpaid leave options. Under paid leave, we have annual leave, sick leave that is inpat

Now that we know the available leave entitlements, lets look at the basics of these leaves. In the chart, you can see the leave type, the number of days entitlement per year, the number of days carried forward, the documents required for leave application, when to apply for leave and the department responsible for processing leave. You have 20 days of Annual leave available per year of which you can carry 5 days forward. No documents are required but application must be made 10 working days prior to commencement of leave. There are 10 outpatient sick leave days available of which 7 must be accompanied by sick sheet and 3 non-consecutive days without certificate. The application for outpatient sick leave must be made within 9 consecutive days of returning to work. Up to 240 days can be granted for inpatient sick leave with medical report. There is a 3 day entitlement for Bereavement Leave per year and this be carried forward which means up to 9 days for 3 consecutive years. For special leave, a notice 5 working days in advance of the proposed date of such leave must be provided and can be taken for 15 days.

Leaves Chart 2. DIVISION OF HUMAN RESOURCES. Leave type: No. of days entitlement: No. of days carried forward: Documents Required: When to apply: Department Responsible for processing leave: Maternity Leave 98 consecutive days None Medical certificate from the doctor. Prior to commencement of leave. HR - Compensation & Benefits Sabbatical Leave 3 to 6 months None Sabbatical Leave Application Form/ Comprehensive proposal of activities/ Deliverables Prior to commencement of leave. HR – People Performance & Development Compassionate Leave Unutilized compassionate leave credits from previous years None Medical certificate of the dependent for whom the leave was taken. Within 9 consecutive days after the close of the pay period HR - Compensation & Benefits Part-Time Study Leave Up to 3 days per year None Part-time study form 10 working days prior to commencement of the Leave. HR – People Performance & Development Leave Without Pay 5 days to 3 months None Online application is required with reasons provided for 5 days of leave/ Request for leave of Absence Form required for more than 5 days of leave. Prior to the commencement of the leave: 5 days LWOP- 10 days More than 5 days LWOP- 15 days More than 3 months LWOP - 20 days HR - Compensation & Benefits.

Leaves Chart 3. Leave type: No. of days entitlement: No. of days carried forward: Documents Required: When to apply: Department Responsible for processing leave: Full-Time Study (FTS) Leave Maybe extended up to six months. None Full Time Study leave application, position cover plan (provided by the Supervisor), letter of acceptance by the institution for study, a scholarship award letter, confirmation of financial support for the duration of FTS leave, course/ programme outline, and an updated CV. Prior to commencement of leave. HR – People Performance & Development Industrial Attachment Leave Up to 20 working days in each three-year period of employment None A position cover plan provided by the supervisor, offer letter from the industry of attachment detailing staff’s job placement details, manual leave form completed by the staff, and a signed indemnity form. 30 days prior to the date of commencement of the leave. HR – People Performance & Development.

abstract. Process of Leave Application. EMPLOYEE Submit leave request. Ensure supervisor is aware of leave requested and reason. SUPERVISOR Approve / Decline leave at least 3 days upon receipt of staff’s leave request . HR Process leave applications for staff. Effectively communicate any issues relating to leave for staff and supervisor in writing. Plan annual leave dates with supervisor on PMP. Protect the privacy and confidentiality of all staff’s personal information. Provide timely updates to staff through FNUPR on changes in leaves. Assist Colleges/ and relevant HR department’s in facilitating the smooth return to work of staff from leave. Design cover plan and communicate effectively to all staff..

Leave Application Through Banner ESS. DIVISION OF HUMAN RESOURCES.

WHO TO CONTACT?. Division of HR Department of Compensation & Benefits Ph. Ext.: 2191/2190 Email: hr-cb@fnu.ac.fj Email: mcb@fnu.ac.fj Department of People Performance & Development Ph. Ext. 2010/2060 Email: hr-training@fnu.ac.fj Email: mppd@fnu.ac.fj For technical issues: Department of Analytics & Technology Ph. Ext.: 2644/ 1256 Email: hrat@fnu.ac.fj Email: mhrat@fnu.ac.fj HR-Helpdesk Ph. Ext.: 2710 Email: HR-Helpdesk@fnu.ac.fj.

Thank You!. Return to the curriculum and attempt the Test..