Collaborative Computing

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Disclaimer. This proposal is the confidential property of XYZ Integrator company. The Client agrees that no part of this proposal shall be disclosed to any third party without the prior written consent of XYZ Integrator. The Client and XYZ Integrator are agree to keep confidential and not to disclose to any third party, any trade secrets, business secrets, marketing data, or technical information of the other..

Introduction. Thank you for the opportunity to provide your company with this proposal. We understand that your company would like to implement an upgraded modern platform / technology tools solution that will support hybrid meetings, expedite research and development, reduce travel expenses, support informed, up-to-the-minute business decision making, convey high- impact messages and to maintain your competitive edge. The pages that follow detail our proposed solution. As one of the World's premier technology integrators, XYZ Integrator (“XYZ”) is exceptionally positioned to help. We are a proven technology leader in the public and private sector community. With over 35 years’ experience supporting the technology goals of our clients, our goal is to simply help you do what you do better. We are excited by this opportunity to work with you and invite you to review our proposal..

About WebEx by Cisco. Webex is a leading provider of cloud-based collaboration solutions which includes video meetings, calling, messaging, events, customer experience solutions like contact center and purpose-built collaboration devices. Webex’s focus on delivering inclusive collaboration experiences fuels our innovation, which leverages AI and Machine Learning, to remove the barriers of geography, language, personality and familiarity with technology. Its solutions are underpinned with security and privacy by design. Webex works with the world’s leading business and productivity apps – delivered through a single application and interface..

Custom’s Solution. To address your needs for an upgraded modern platform / technology tools solution to support hybrid meetings in your organization, we have developed a solution that includes a combination of Cisco WebEx Room Kit and the latest WebEx Services . The Cisco Webex ® Room Kit Pro provides a powerful and flexible platform for creating the ultimate video collaboration experience or large, custom video rooms. The Room Kit Pro acts as the audio and video engine for UltraHigh -Definition (UHD) video collaboration applications and AV integrations in which multiple screens, cameras, and content sources are required, similar to the needs in the Chamber. The Room Kit Pro delivers up to 2160p60 end-to-end UHD video. The codec’s rich set of video and audio inputs, flexible media engine, and support for up to three screens enable a variety of use cases, adaptable to your specific needs. With the Room Kit Pro, Cisco is helping customers experience smarter meetings, enable smarter presentations, and create smarter room and device integrations. And when registered to the Cisco Webex in the cloud, additional cloud-based functionalities are enabled that enhance the user experience and team workflow as well as further simplifying deployment:.

Custom’s Solution... (cont.). Smart meetings: Powerful, integrated cameras deliver intelligent view capabilities, such as automatic framing and speaker tracking; automatic noise suppression reductions meeting disruptions Smart presentations: Supports up to three screens, dual content sources, wireless sharing, and 4K content make for great presentations Smart integrations: People count for usage metrics and resource allocation; tight integrations with screens to enhance user interactions; APIs and macros allow meeting personalization Registration flexibility: Built for both cloud and on-premises deployment, protecting your investment To provide for the hybrid integration of the in-person meeting and remote attendees, we have included WebEx Events for conferencing. Webex Meetings offers secure, integrated audio, video, and content sharing from any device, anywhere..

Custom’s Solution... (cont.). This solution also provides for the following application features: Supports Cisco Intelligent Proximity for content sharing to mobile devices and wireless sharing from Macs and PCs Supports switched conferencing for enhanced layouts and enabling video on multiple screens Participate in Cisco Webex ™ whiteboarding sessions from the Webex app; receive on-screen notification of shared whiteboard content (supported on cloud-registered devices) Embedded MultiSite with up to 5 participants 6 simultaneous video inputs that can be combined individually on all 3 outputs Calls with HD video and UHD content Simplified join-meeting experience with One Button to Push (OBTP) Ideal for team-based collaboration, boardrooms, meeting rooms, and industry applications.

New WebEx Features Q4/2021. Provide a supportive hybrid work environment that focuses on inclusivity and well being AI-powered audio intelligence without distractions - o ptimize for all voices feature equalizes voices to ensure all participants can be heard, regardless of how far they are from a conference phone device. Beat burnout and drive team engagement - help teams combat common workforce fatigue and empower personal well-being. Reduce stress and prevent meeting fatigue - access to Thrive Reset, a feature based on research showing that it takes 60 to 90 seconds to course-correct from stress. Flexible and secure workflows to collaborate from anywhere Frictionless communication regardless of device or platform - support interoperability with Zoom, Microsoft and Google. Continuous workflows with embedded apps - alleviate users switching between apps when in Webex meetings and messaging, more than 60 partner integrations are coming to Webex . Visibility into the collaboration experience - Cisco Meraki Insight and ThousandEyes help IT teams proactively protect the Webex collaboration experience..

New WebEx Features Q4/2021... (cont.). Power hybrid events for all types of audiences Scalable hybrid events - Following the acquisitions of Socio Labs and Slido , Cisco is unveiling an expanded Webex Events portfolio to help organizations power hybrid events of all types and sizes – from webinars to multisession events and conferences. Hybrid event management capabilities, including badging and printing for ticketing, monetization and networking are now available. Customers can host up to 10K attendees in webinar mode and 100K in webcast mode via Webex Webinars. Integration of Slido’s polling, quizzing and Q&A technology in Webex Events increases attendee interactivity and engagement. Simultaneous interpretation for global audiences - offers the ability for hosts of multi-language meetings or events to schedule an unlimited amount of language channels with multiple interpreters. Participants can select their preferred language once they join..

Conclusion and Pricing. Thank you again for the opportunity to provide a proposal for this important initiative. We are excited by the potential to work together and are committed to exceeding your expectations. XYZ’s fees for the project as outlined in this proposal are attached in Appendix A . In developing our proposal, XYZ made the following assumptions: A single point of contact will be assigned by your organization to work with us during this engagement and work area access will be provided in a timely manner. Proper electric service and rack space will be available in all rooms or spaces where project related equipment will be installed. Access and passwords to the network will be provided to XYZ, as required, for the efficient conduct of project activities. Any hardware, software and required licensing that your company is responsible for procuring will be available to XYZ at the time of installation. Except for the work specifically provided for in this proposal, XYZ is not responsible for repairing, upgrading, or replacing any existing equipment that is found to be defective or substandard. Any work requested that is outside of the scope defined in this proposal will be agreed upon by both parties for approval. The cost and/or schedule impact of the change requested shall be documented in a project change order..

Acceptance of Offer. By signing in the space provided below, each party acknowledges and accepts the scope of services and pricing described herein in accordance with the Terms and Conditions provided. I authorize XYZ Integrator company to begin the procurement and delivery of any materials contained in this proposal, and to commence the work / labor contained therein..

References. https://www.webex.com/ https://www.webex.com/webexone-wire-2021.html?utm_medium=Website&utm_source=WDC&utm_campaign=2021_wx1&utm_content=whatsnew_floatie#target-1 https://newsroom.cisco.com/press-release-content?type=webcontent&articleId=2202533 https://blog.webex.com/messaging-chat/5-tips-for-collaborating-on-a-document-in-webex-messaging/ https://www.portsmouthri.com/AgendaCenter/ViewFile/Item/8283?fileID=11279 https://docsbay.net/webex-is-here-what-does-it-offer.