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Volunteer Planning & Hosting a P2P Training Event. Presented By: Artkelian Cameron.

Planning & Hosting a P2P Training Event. A picture containing text, stationary, writing implement, pencil Description automatically generated.

What is Your Responsibility as the Host? What do you need to do?.

Responsibility as the Host. • Host will provide the Regional Coordinator with an estimated number of attendees in order for P2P to prepare an adequate number of handouts. • Host will provide the Regional Coordinator with any changes in address or room location immediately upon making such changes and no less than 24 hours prior to event. • Host will ensure room will be set up with tables, chairs, overhead screen etc. (items according to the presenter’s needs and as agreed upon with Regional Coordinator). • If necessary, following a training event, host will ensure room is cleaned and/or furniture moved as specified by facility. P2P trainer(s) will not be responsible for moving or rearranging furniture at the conclusion of events but may be able to assist you and other staff if necessary..

Responsibility as the Host. • When necessary, host will ensure room/facility is locked and secured as specified by facility. P2P trainer(s) will not be left alone and responsible for locking/securing facilities at the conclusion of events. • Host or agency representative will be present and onsite until trainer(s) exits the building. • Following the event, Host (or designee who attended the event) is responsible for completing P2P Training Host Feedback Survey (link to online evaluation will be sent via email within 3 days of the event..

What is P2P’s Responsibility? What will P2P do?. • P2P considers all events to be “open to the public” unless specifically requested by the Host. • P2P will provide training announcement/flier for each event. Announcement will include training topic, date of event, time of event, location (full address), local contact person/phone number, and P2P contact information. Flier will be suitable for copying in color and black/white for dissemination to publicize event. Flier will be provided in word format for proofreading and final approval by host and then provided as a PDF file. • P2P will provide a “tip sheet” to each host that includes strategies for announcing, advertising and getting attendees to your event..

What will P2P do?. • P2P will advertise each event on the P2P Training Calendar online at, www.p2pga.org. • P2P will provide training announcement/flier for each event to a designee within the Georgia Department of Education Divisions for Special Education Services and Supports. GA DOE designee will assist in dissemination to Special Education Directors in the county where the event is scheduled as well as Directors in neighboring counties. • P2P will provide all handouts, training materials including PowerPoint presentation to be used by Trainer(s), sign-in sheet, training evaluations and any other materials necessary for the selected topic..

What will P2P do?. • P2P will provide the trainer(s) for each event. • When necessary, P2P will provide an LCD projector, laptop computer, and any other necessary equipment for the training event. This equipment will be transported to and from the event site by the P2P trainer(s). • P2P trainer(s) will arrive approximately 30 minutes prior to the advertised start time to ensure adequate set-up time. P2P trainer(s) may remain onsite at the conclusion of the event as necessary to answer individual questions from participants..

What will P2P do?. • P2P trainer(s) will disseminate handouts and training evaluations to participants for each event. Trainer(s) will collect completed evaluations and extra handouts at the conclusion of each event. • P2P will send the P2P Training Host Feedback Survey via email to the event host within 3-5 working days following each event..

Thank you for Hosting!. Thank you for volunteering your time and choosing to host a P2P event. You are appreciated! If you have any additional questions, please reach out to us at 1-800—229-2038..