OFFICE OF THE PROVINCIAL POPULATION OFFICER

[Audio] OFFICE OF THE PROVINCIAL POPULATION OFFICER BROKEN WINDOW THEORY APPLICATION.

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[Audio] BROKEN WINDOW ISSUE NO. 1 Low Number of Personnel with Confidence in Facilitating Technical Tasks The recent retirement of the experienced department head has created a significant skills gap. This situation is intensified by the new Officer-in-Charge's study engagement in the DAP PMDP LGEMC and recent personnel movements due to promotions and regularizations. Together, these factors have made it difficult for inexperienced staff to effectively conduct lectures and technical tasks, compounded by new initiatives aligned with the Population and Development Plan of Action..

[Audio] Potential Issues ·Limited Capacity to Deliver Programs Reduced frequency and quality of field programs, lectures, and technical works. ·Low Employee Morale and Engagement Inexperienced staff feeling isolated, which decreases job satisfaction and increases skills gaps. ·Increased Turnover Risks Lack of confidence and high stress potentially resulting in higher turnover rates..

[Audio] Potential Issues ·Increased Turnover Risks ·Missed Opportunities for Community Engagement Risk Ineffective activities hindering support efforts and office objectives. ·Resistance to Change Confusion and pushback against new directions due to insufficient training..

[Audio] STRATEGIES TO ADDRESS THESE CHALLENGES 1. Encouragement of Skill Development Training programs, such as Training of Trainers and localization capacity development, enhance technical capabilities..

[Audio] 2. Clarification of Roles and Mandate Regular meetings align individual tasks with the office mandate, ensuring clarity of responsibilities..

[Audio] STRATEGIES TO ADDRESS THESE CHALLENGES 3. Individualized Support Approaches One-on-one sessions for feedback, shadowing opportunities, and pairing experienced staff with newcomers have been conducted..

[Audio] STRATEGIES TO ADDRESS THESE CHALLENGES 4. Fostering a Supportive Work Environment Mental health session has been held to boost morale, along with regular planning meetings for team cohesion..

[Audio] Outcome Indicators Increased Capacity Among Personnel Increased Simultaneous Activities Conducted Growth in Professional Development Improved Employee Morale Hightened Appreciation of Work.

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[Audio] BROKEN WINDOW ISSUE NO. 2 Centralized Strategy and Decision-Making & Micromanagement The office has experienced challenges due to centralized decision-making and micromanagement, which stifles creativity and limits employee autonomy. This management approach hampers responsiveness and innovation, creating a disconnect between staff capabilities and organizational goals..

[Audio] Potential Issues ·Stifled Initiative Employees may hesitate to propose new ideas, impeding creative solutions. ·Decreased Morale and Engagement Micromanagement fosters distrust and resentment, lowering job satisfaction. ·Inefficiencies Delayed decision-making processes limit adaptability to community needs. ·Limited Capacity to Deliver Programs ·Inconsistent Implementation Centralized decisions can misalign initiatives with specific departmental needs..

[Audio] STRATEGIES TO ADDRESS THESE CHALLENGES 1. Creation of Office Core Team A core team was formed to enhance collaboration and generate strategic initiatives based on diverse inputs..

[Audio] STRATEGIES TO ADDRESS THESE CHALLENGES 2. Empowerment of Divisions Delegating decision-making authority encourages ownership, accountability, and innovation within divisions..

[Audio] STRATEGIES TO ADDRESS THESE CHALLENGES 3. Span of Control Adjustment Streamlining the span of control allows management to focus on support and guidance instead of micromanagement..

[Audio] STRATEGIES TO ADDRESS THESE CHALLENGES 4. Recognition of Employees The “Gawad POPkilala” awards system celebrates employee initiatives, fostering a culture of appreciation and motivation..

[Audio] Outcome Indicators Improved Employee Morale Strengthened Team Cohesion Increased Innovation Enhanced Efficiency.

[Audio] In summary, addressing this broken window issue has resulted in a more empowered workforce within the Office of the Provincial Population Officer..

[Audio] Thank you! for your attention. Thank you! for your attention.