IT Induction

[Audio] Welcome everyone we are here today to discuss important related topics that will make us work more effectively, lets begin.

[Audio] Lets now meet each one of the IT Team.. Meet the Team.

[Audio] Hello everyone, I'm Jackie Gargan, and I'm excited to welcome you to our IT team. As the IT Manager, I am responsible for overseeing all the decision-making processes within our IT department. My goal is to ensure that our IT systems and infrastructure run smoothly and efficiently, enabling our organization to achieve its goals. A bit about myself: I have a strong background in IT management, and I am passionate about leveraging technology to drive innovation and improvement. I believe in a collaborative approach, where everyone's input is valued and contributes to our success. Together, we will develop and implement strategies that not only support but also enhance our operations. I look forward to working with each of you and achieving great things together. If you ever have any questions or need assistance, my door is always open.

[Audio] Hi Everyone my name is David Maiden and I am the Support Team Leader. I want to welcome you all to the I-T induction. During this presentation I hope you get a better understanding of our I-T Department and how it works. The I-T induction will provide valuable information to make your transition into the department easier. If you have any questions please do not hesitate to ask...

[Audio] Hello everyone, I'm Vencia Ingram, and I'm delighted to be here today as part of our fantastic team. My dual role here involves being the Personal Assistant to the Partners and also handling IT administration. As the Personal Assistant to the Partners, I manage schedules, coordinate meetings, and ensure that everything runs smoothly for our leadership team. In my capacity as IT Admin, I support our IT operations by managing user accounts, maintaining our IT inventory, and assisting with various technical tasks to ensure our systems are running efficiently. A bit about myself: I thrive in dynamic environments and enjoy the challenge of balancing my responsibilities between administration and IT. I'm here to support you all and ensure that our operations remain seamless and effective. I look forward to working with each of you and contributing to our collective success. If you need any assistance, whether it's related to IT or administrative tasks, feel free to reach out to me.

[Audio] Hello everyone, I'm Josh Northover, and I'm excited to introduce myself as the IT Technician here. My journey with the company started as an apprentice, and over the years, I've worked my way up to my current role as an IT Technician. In my role, I handle a variety of tasks, including troubleshooting technical issues, maintaining our hardware and software, and ensuring that our IT infrastructure is running smoothly. My experience within the company has given me a deep understanding of our systems and processes, which helps me provide effective support to all of you. A bit about myself: I am passionate about technology and enjoy solving complex problems. I believe in continuous learning and always strive to improve my skills to better serve our team. I'm looking forward to collaborating with you all and making sure your IT needs are met. If you ever need help with anything technical, don't hesitate to reach out to me.

[Audio] Hello everyone, I'm Harris Pervaz, and I'm thrilled to be part of our IT team as an IT Technician. In my role, I focus on providing technical support, managing our IT systems, and ensuring that our technology runs smoothly and efficiently. I have a strong background in IT and a passion for solving technical challenges. Whether it's troubleshooting issues, setting up new equipment, or maintaining our network infrastructure, I'm here to ensure that our IT environment supports your work effectively. A bit about myself: I enjoy staying up-to-date with the latest technology trends and continuously improving my skills. My goal is to provide prompt and effective solutions to any IT-related problems you might encounter. I look forward to working with each of you and contributing to our team's success. If you need any assistance or have any IT-related questions, please don't hesitate to reach out to me.

[Audio] Hello everyone, I'm Paul Dwyer, and I'm excited to introduce myself as the Infrastructure Specialist here. My role involves managing all our servers, IPs, and overseeing new IT projects to ensure our infrastructure is robust and efficient. With a focus on maintaining and optimizing our IT infrastructure, I handle everything from server management to network configurations and implementation of new technologies. My work is crucial in supporting our day-to-day operations and enabling our organization to stay ahead with the latest technological advancements. A bit about myself: I have a deep passion for infrastructure and technology, and I thrive on tackling complex projects. My goal is to ensure that our systems are secure, reliable, and scalable to meet our growing needs. I look forward to collaborating with all of you and supporting our team's success. If you have any questions about our servers, network, or upcoming projects, feel free to reach out to me..

[Audio] Hello everyone, I'm Dean Hargreaves, and I'm delighted to be here as one of your IT Technicians. I have worked in the IT field for a long time, and my passion for technology has only grown over the years. In my role, I focus on providing comprehensive IT support, troubleshooting technical issues, and ensuring our systems operate smoothly. With my extensive experience, I am well-equipped to handle a wide range of IT challenges and am always ready to assist with any technical needs you might have. A bit about myself: My dedication to IT goes beyond just a job—it's something I truly enjoy. I am committed to helping our team succeed and am always here to provide support whenever you need it. I look forward to working with each of you and contributing to our team's success. If you need any assistance or have any IT-related questions, please don't hesitate to reach out to me.

[Audio] What is BitLocker? BitLocker is a comprehensive disk encryption feature included with Windows operating systems starting from Windows Vista onwards. It is specifically designed to protect data by providing encryption for entire volumes, ensuring that all files and data on a drive are secure. By encrypting the entire drive, BitLocker makes it significantly more difficult for unauthorized users to access the data, even if the physical device is lost or stolen. Key Features of BitLocker One of the key features of BitLocker is its integration with the Trusted Platform Module (TPM), which helps secure the encryption keys. This integration enhances the overall security of the system, ensuring that encryption keys are not easily compromised. Additionally, BitLocker offers recovery options, providing users with recovery keys that can be used to access data in case the system cannot be accessed normally. This feature is crucial for ensuring that data remains accessible even if there are issues with the system. Why We Use BitLocker BitLocker is used primarily for data protection. It helps prevent unauthorized access to sensitive information, making it an essential tool for organizations that handle personal data, financial information, and intellectual property. By encrypting data, BitLocker ensures compliance with various data protection regulations and standards, providing peace of mind to organizations and their clients. Furthermore, BitLocker offers enhanced security against physical theft, as encrypted data remains secure even if the device is physically stolen. Ease of Use and Management BitLocker is known for its user-friendly nature. It is easy to set up and use, with a straightforward interface that integrates seamlessly into the Windows operating system. The encryption process can be automated, ensuring that new files added to the drive are encrypted without requiring additional user intervention. This continuous protection is crucial for maintaining the security of data over time. Additionally, BitLocker allows administrators to manage policies and recovery keys remotely, making it easier to support users in a large organization. Performance and Reliability Despite providing robust encryption, BitLocker is designed to minimize impact on system performance. This ensures that users can continue working without noticeable slowdowns, maintaining productivity while keeping data secure. The ability to create recovery keys also ensures that data can be recovered if necessary, providing an added layer of reliability. Conclusion In conclusion, BitLocker is a powerful and reliable tool for securing data on Windows devices. By encrypting entire drives and offering robust recovery options, it helps protect sensitive information from unauthorized access and enhances the overall security posture of an organization. Its ease of use, minimal impact on performance, and comprehensive data protection features make it an essential component of modern IT security strategies.

[Audio] Everytime you turn on your laptop you will be presented with the bitlocker password, once this is entered you will be able to continue to sign into your laptop..

[Audio] What is Citrix? Citrix is a technology that helps you access your work stuff from anywhere, even if you're not in the office. It's like having a virtual office on your computer or mobile device. Key Features of Citrix With Citrix, you can use your usual work programs and files from home or on the go. It makes it easy to stay connected and get things done, no matter where you are. Plus, it keeps your work safe and secure, so you don't have to worry about hackers or viruses. Why We Use Citrix We use Citrix to make it easier for you to work remotely. Whether you're traveling, working from home, or just need to access your work stuff on the weekend, Citrix lets you do it all without any hassle. It's like taking your office with you wherever you go! Ease of Use and Management Citrix is designed to be simple and easy to use. You don't need to be a tech expert to use it – just log in and you're ready to go! And for our IT team, Citrix makes it easy to manage everyone's access and keep everything running smoothly. Performance and Reliability With Citrix, you can count on fast and reliable access to your work stuff whenever you need it. It's built to handle lots of users at once, so you won't experience any slowdowns or glitches. And if something does go wrong, Citrix has built-in backups and safeguards to keep your work safe and secure. Conclusion In short, Citrix is like your virtual office in the cloud. It lets you access your work stuff from anywhere, keeps everything safe and secure, and makes it easy for our IT team to manage. So whether you're at home, on the road, or just need to work outside the office, Citrix has got you covered! Now we will show you how we sign into citrix.

A screenshot of a login form Description automatically generated.

[Audio] Please make sure you sign out of citrix correctly, but right clicking on the bottom right window logo and signout..

[Audio] Once you have signed out you will need to click on the top right coil and then click on logoff..

[Audio] It is important to note that if a user's account is not logged off in the right way it will be locked out. This is a key point to keep in mind particularly for other users. Consequently it is essential for all users to log off appropriately to avoid any lockouts which may arise..

[Audio] A helpdesk serves as the central hub for technical support within an organization, providing users with assistance and solutions for their IT-related issues. Staffed by knowledgeable technicians, the helpdesk offers various channels for users to report problems, including phone, email, and chat. Using advanced ticketing systems, the helpdesk tracks and manages each support request, ensuring that no issue goes unresolved. By maintaining a comprehensive knowledge base, helpdesk technicians can swiftly diagnose and resolve common issues, minimizing downtime and maximizing productivity. With its focus on proactive support, incident escalation, and user education, the helpdesk plays a vital role in optimizing IT operations and enhancing overall user satisfaction..

[Audio] Within teams you are able to access the helpdesk to raise a ticket. This is also accessible on your web browser..

[Audio] This template Requirement is designed to identify and classify an incident and provide the necessary details to notify the Enterprise in a standardized way. It allows for information to be inputted and tracked efficiently helping to streamline the process and ensuring accuracy and completeness.

[Audio] We understand how important I-T induction is for our team members to understand how I-T works in our company. To ensure that we offer the highest level of assistance we have created a help desk for any I-T related issues. It is important to note that any direct approach to the I-T Technicians on duty disrupts their work as they have already been assigned tasks. To ensure that we continue to provide the best service we ask our team members to use the help desk as their primary source of I-T assistance.

[Audio] Communication is essential in the I-T department. Identifying the main and secondary contacts is paramount. Venetia Ingram is the primary point of contact and David Maiden is the secondary and 3rd is Jackie Gargan. If in need of assistance or with inquiries Venetia and David are there to help.

[Audio] What is Mimecast? Mimecast is a service that helps keep your email safe and secure. It protects you from spam, viruses, and other nasty stuff that can sneak into your inbox. Think of it like a superhero for your email! Key Features of Mimecast Mimecast scans every email that comes into your inbox to make sure it's safe to open. It blocks any suspicious emails and keeps your inbox clean and clutter-free. Plus, it keeps a copy of all your emails safe and secure in case you ever need to find something later. Why We Use Mimecast We use Mimecast to protect you from email threats and keep your inbox safe. It's like having a team of security experts watching over your email 24/7, so you can focus on your work without worrying about viruses or phishing scams. Ease of Use and Management Mimecast is easy to use – you don't need to do anything special to keep your email safe. It works quietly in the background, scanning your emails and keeping you protected without any effort on your part. And for our IT team, Mimecast makes it easy to manage email security for everyone in the company. Performance and Reliability Mimecast is fast and reliable, so you can trust that your emails will always be safe and secure. It's built to handle lots of emails at once, so you won't experience any slowdowns or delays. And if something does go wrong, Mimecast has built-in backups and safeguards to keep your email protected. Conclusion In short, Mimecast is like your personal bodyguard for email. It keeps your inbox safe from spam, viruses, and other threats, so you can focus on your work without worrying about email security. It's easy to use, reliable, and keeps your email protected 24/7 – what more could you ask for?.

What does Mimecast do? Its key Features. 9 cloud and on-premises email security suites compared | CSO Online Email security.

[Audio] Investing in Mimecast guarantees a high level of security and availability for our business. Mimecast is a cloud-based solution that offers essential services such as email security archiving and continuity making sure that all communications remain secur.

[Audio] Businesses need an efficient and economical way to manage their documents and document scanning is the solution. By utilizing modern document scanning services businesses can digitize and store documents electronically resulting in improved cost efficiency and time savings. Record Nations can assist businesses of any size in scanning and storing documents securely and in compliance with rules and regulations. Let Record Nations document scanning services take your business to the next level with improved document management and cost savings...

[Audio] InTapp is a great solution for finding and managing documents. It is integrated with Outlook inboxes enabling easy access to the documents needed in just a few clicks. Additionally it is Sharepoint based making it a secure and reliable platform for document storage. Be sure to take a look at InTapp for all your document management needs..

[Audio] I want to extend a heartfelt thank you to everyone for participating in today's induction session. It has been a pleasure introducing you to our team and the essential tools and technologies we use to support our work. Remember, we are all here to support each other, so never hesitate to reach out if you need assistance or have any questions. Welcome aboard, and let's work together to achieve great things.