Monitoring & Evaluation Unit

7 Monitoring & Evaluation Unit • WASH COORDINATOR • IMO • COMPLIANCE OFFICER • PUBLIC RELATION OFFICER • WATER TECHNICIAN • WATER QUALITY OFFICER • HYDROLOGIST 6 5 4 3 2 1.

WASH COORDINATOR Quarterly national WASH Sector meeting/ Overall sector Coordination # WASH cluster meetings held at National Level 1/4 Quarterly provincial/Area Council WASH Sector Meeting/Overall Sector Coordination # of WASH cluster meeting held at provincial/area council level 0/4 Develope inclusive Water infrastructure designs for people with disability # of designs developed and approved 6/6 Mainstream GEDSI standards into the WASH program (water system designs, training of the WASH Technicians) Number of reports 2 Graduation for WASH Technician in Pentecost Number of WASH Technicians Graduated 22 Sanitation ToT Training for Pentecost WASH Technician Number of WASH Technician 22 Deliver Certificate Level II Plumbing certificate course for AMBRYM/PAAMA Number of WASH Technicians Certified 20 Conduct DWSSP and Sanitation ToT Training for Ambrym/Paama Number of report 1 Deliver Certificate Level II Plumbing certificate course in MALEKULA Number of WASH Technicians Certified 35 Conduct DWSSP and Sanitation TOT Training for Malekula WASH Tech Number of report 35 Deliver Certificate Level II Plumbing certificate course in TANNA Number of WASH Technicians Certified 35 Deliver Certificate Level II Plumbing certificate course in Tafea Outer Islands Number of WASH Technicians Certified 25 Conduct DWSSP and Sanitation TOT Training Number of report 1 Procure Portable Desalination Unit Number of Unit procured 2 Coordinate WASH Assessment (IRA/Detail) Number of Assessment Report 1 Conduct Lesson Learn Workshop and Review WASH Cluster SOP Number of reports 1 Convene WASH Cluster Meeting at National and Provincial Level Number of Meeting Minutes 6 Coordinate WASH Technicians TC Lola emergency response activities Number of reports 1 Develop WASH Emergency Response Plan Number of response plan 1 Deploy WASH ERT to affected sites Number of report 1 Coordinate emergency WASH response activities and Teams Number of report 1 Development of SitReps/4Ws Number of report 1 WASH Emergency Response Report Number of report 1.

IMO Input all WRI data in the IMS for access Water Resource inventory is updated and in the IM system 1 Identify appropriate system to adopt # of business plan automated system (M&E) 1 Develop system and input business plan into system Training conducted on how to use system Collect all quarterly Reports from Managers/PWS # of annual reports submitted 1 Compile the Bi Annual /Annual Report. Develope DoWR Filling and Data Storage System # of Systems/Database/Website Developed or Update. 4 Complete PROMIS (Project Management Information System) 2023 Pending Water Works and Water Use Permit Data Upload Develop DoWR Standalone Website Layout and upload up to date Informations. Review and develop new modules in WIMS # of Modules Developed 2 IMO to training and Circulate New Modules Manual to all DoWR Staffs.

COMPLIANCE OFFICER Draft MoU # of MoU's developed for community water source 15 facilitate signing of MoU Systematically file signed MoU Obtain land owner agreement/ PWRAC meeting minutes agreement for WPZ # of water protection Zones declared (Melsisi and Canal Fanafo) 2 Obtain map with local grid coordinated Obtain confirmation letters from provincial SG’s Prepare drafting instruction Hand delivers signed instrument for gazette to OAG Effective compliance work # of compliance of water works and water use permits 2 Scrutinise to issue or not to Issue Permits # of water use permits issued 15 Draft sample rules # of community rules training conducted (TAFEA & MALAMPA) 2 Translate to Bislama Verson Meeting with communities Finalise community rules Prepare awareness materials # of water protection zone awareness raised 2 Raise awareness for the Saratamata and Lakatoro water protection zone Raise advocacy on the Erakor Lagoon swim Ban # of advocacy program raised 2.

PUBLIC RELATION OFFICER Awareness conducted on national celebrations with public attendance including schools; # of awareness raised in national celebrations 3 World Water Day IDRR Day Global Hand washing Day Produce event reports UNICEF to hire expert # of communication strategies developed 1 Work with PRO to put together the strategy Share the strategy with the Ministry of Lands to adopt as the Ministry Communication strategy Liaise with Ministry of Health to organise review # of review conducted for village health workers training in SHEFA and Penama 1 conduct review work with health workers compile review report design draft training materials # of basic media training conducted 1 deliver basic training to DoWR staffs Prepare WRI posters for dissemination in provinces # of WRI provincial awareness raised 6 Raise 6 Provincial awareness (TORBA, PENAMA, SANMA, MALAMPA, SHEFA and TAFAE) on Water Resource inventory findings Write awareness report Prepare news item for publications # of news items published on paper and TV 12 Publish water project launching and DoWR news items on paper and TV Prepare awareness materials # of water protection zone awareness raised 2 Raise awareness for the Saratamata and Lakatoro water protection zone Raise advocacy on the Erakor Lagoon swim Ban # of advocacy program raised 2 Establish a committee to organize the Water Forum # of water forum conducted 1 Prepare materials for water Forum Undertake the Water Forum Report writeup on findings of the water forum.

WATER TECHNICIAN Obtain land owner agreement/ PWRAC meeting minutes agreement for WPZ # of water protection Zones declared (Melsisi and Canal Fanafo) 2 Obtain map with local grid coordinated Identify suitable site for Teuoma and La Colle Hydrological station # of ground water network monitoring on Efate and Santo 4 Purchase hydrological stations Install La’colle and Teuoma river hydrological stations Purchase gauging equipment Carry out quarterly gauging on La’colle and Teuoma rivers compile data for Tagabe and Sarakata bore holes # of ground water analysis conducted 2 procure 2 Bore hole loggers # of borehole loggers procured and installed 2 Install 2 bore hole water loggers on Aoap, and (urban system bore holes) identify priority islands for ground water maps # of ground water maps developed 2 Procure 2 Borehole data loggers # of sites monitored 4 Install 2 bore hole water loggers on lenakel, Aoap, and Saratamata (urban system bore holes) Carry out weekly bore hole monitoring for Tagabe catchment Purchase 3 additional water dippers Upload of Groundwater monitoring Data into TIDEDA (DoWR) - CLEWS (VMGD) Assist with Urban ground water data analysis for Port Vila and Luganville and provide advice Prepare basic ground water resource management training materials for communities. # of communities trained 4 conduct 4 ground water trainings to water committees on basic Ground water resource managemen Complete a training report Conduct desktop review to define potential water protection zone for Melsisi and Fanafo # of water protection zones assessed 2 Conduct ground water field assessment & community training to produce report for the potential water protection zone..

WATER QUALITY OFFICER Quarterly monitoring of DWSSP and Water Quality for UNELCO Port Vila, UNELCO Teouma, Bellevue Estate, Narpow Point, Bukura and Tuktuk water systems # of private water supply system quality monitored 4 Follow up with Foremen to ensure samples are send to Vila for quarterly testing # of WQ testing for the 5 urban water systems and institutional systems 24 Undertake quarterly WQ testing of the samples Provide results back to the provinces Undertake assessment for the Saratamata Chlorine Dosing system Analyze data from the Health Annual Statistical Report for the Previous year on Water-borne diseases and stunting of children # of communities with WQ testing results 12 Prioritize communities based on analyzed data Logistical arrangement for sampling and testing Samples and testing for water quality Discuss results with P&O to include communities in priority lists for water projects Logistical arrangement of CWQ monitoring for Port Vila # of CWQ monitoring completed 6 Undertake CWQ Monitoring for Port Vila Logistical arrangement of CWQ monitoring for Luganville Undertake bi-Annual CWQ Monitoring for Luganville Collect quotations # of restocking items purchased 1 Arrange payment Arrange Custom Clearance of Items Register all items in Asset Registry Database Define the accreditation criteria DoWR Lab acredited 1 Hold series of meetings to finalize accreditation Logistical arrangement # of waste water monitoring conducted 4 Assessment conducted and samples collected Lab Analysis of samples undertaken Report writes up. Monthly testing for Vanuatu Abattoir # of WQ Testing completed 42 Weekly testing for Bellevue Estate.

HYDROLOGIST Identify suitable site for Teuoma and La Colle Hydrological station # of ground water network monitoring on Efate and Santo 4 Purchase hydrological stations Install La’colle and Teuoma river hydrological stations Purchase gauging equipment Carry out quarterly gauging on La’colle and Teuoma rivers Effectively participate in the IAEA & SPC project Maintenance and monitoring Report for Sarakata Automatic River Gauge Liaise with Area administrators for logistical arrangements. # of water resource management training conducted in rural communities 10 Prepare training materials Conduct capacity building training for communities on basic hydrology and water resource management Carry out weekly bore hole monitoring for Tagabe catchment Purchase 3 additional water dippers Assist with Urban ground water data analysis for Port Vila and Luganville and provide advice Weekly update the TIDEDA TIDEDA up and running and updated Work with IM to ensure the TIDEDA is up and running Provide quarterly progress update report compile data for Tagabe and Sarakata bore holes # of ground water analysis conducted 2 Report on findings of the analysis procure 2 Bore hole loggers # of borehole loggers procured and installed 2 Install 2 bore hole water loggers on Aoap, and (urban system bore holes) Gather data from WRI # of Drought vulnerability maps updated 6 Develop drought vulnerability maps for Vanuatu Develop quarterly climate outlook for water resources with VMGD # of climate outlook for water resources 4 Develop water balance for Sarakata and Matnakara water protection zone(s). Develop flood vulnerability and catchment information fact sheet for Teouma, and Sarakata River # of flood vulnerability maps developed 3 Use the data collected from the hydrological stations to develop flood vulnerability and catchment information Develop system and input business plan into system Training conducted on how to use system identify priority islands for ground water maps # of ground water maps developed 2.

CHALLENGES • Contract Staff to be recruited to Permanent Post • Accreditation of the National Water Laboratory/ Collection of water sample from the urban water systems • Limited knowledge of the Water Resources Management Act at community level/ land conflict • Provision of materials to support WASH Technician training • Lack of officers to do data entry (WASH, DWSSP ect.

WAY FORWARD • Appointment of a Senior Hydrology Officer • Improve water quality and treatment process • Technical Unit to Assist with the procurement of materials for training practical purposes • Allocate a vehicle for M&E Unit.

GAREA.