part 3

[Audio] A-F-P Vision 2028: A World-class Armed Forces, Source of National Pride A-F-P Vision 2028: A World-class Armed Forces, Source of National Pride 2) File Reference – The file reference box contains the file name and location where it is saved. 3) Subject – Stated as briefly as not to exceed ten (10) words and in bold text. The first letters of each word is written in capital letters. 4) Addressee – It is entered after “TO:” and it is written in bold. It is never addressed to the headquarters or office. It is addressed to Commanding Officer or Head of Office or Unit by his/her title. The word “THRU:” is written below the word “TO:”, if the DF is coursed through the Deputies. The titles of both addressees should be aligned. 5) Addressor – The title of the addressor is entered after “FROM:” and is written in bold. Authorized abbreviation is used. 6) Date – It is written in the space provided. A DF or Summary DF prepared for signature of the command is not dated until it is signed. 7) Comment Nr – It is written after the date. It is numbered accordingly if a concurring staff has a comment on the original SDF. 8) Identification of the Writer – The grade/rank and surname of the writer, typist’s initials and the telephone number are placed below the word date. The writer should affix his/her initials on his/her name to validate the communication. 9) Body – It is the substance of the communication that begins two (2) spaces below the addressee or the concurring line. The paragraphs are numbered and intended like those of a military letter. The first part of the body should list the references, if there are any. Multiple references are lettered and no line spaces between each references. As a general rule, no command line is used. 10) Signature – Only the last name of the addressor is typed or printed one space from the center of the fifth line below the last line of the body. It is signed above the typed name. If another person signs for the addressor, the former legibly signs his/her rank and own family name and write the word “For” in front of the type name. Note: No need to put spaces after every letter for characters with more than 5 characters. 11) Enclosure – Same as that in the military letter. h TYPES OF disposition ForM: 1) INForMATIVE disposition ForM – It is a type a Disposition Form used to inform and appreciate the message contained in the DF by the addressee. It will only contain at least three (3) paragraphs: A-F-P Core Values: Honor, Service, Patriotism 29.

[Audio] A-F-P Vision 2028: A World-class Armed Forces, Source of National Pride A-F-P Vision 2028: A World-class Armed Forces, Source of National Pride a) First paragraph – will be the reference to the basic request or directive, or the reason or background why the DF is made. b) Succeeding paragraphs – will contain clear and concise information regarding pertinent action or actions taken. c) Last paragraph – will contain the phrase “For the information and appreciation of ….” Note: There are peculiarities on the part of Major Services. The words “DISPOSITION ForM” are to be the only words that should be written in the upper left box of the DF. Remove Office Name/Title and Logo. The borderline thickness should be 2 ¼ point. (SAMPLE) The second page of the DF has no border line. A-F-P Core Values: Honor, Service, Patriotism 30 30 A-F-P Core Values: Honor, Service, Patriotism.

[Audio] A-F-P Vision 2028: A World-class Armed Forces, Source of National Pride A-F-P Vision 2028: A World-class Armed Forces, Source of National Pride Arial Size, 10, Italicized, Header margin, 0.3 in Top Margin 3/4inch or .75 inch disposition ForM Security Classification (if any) file: computer1/use of df subject: Use of Disposition Form Upperca se, Arial Font, Size 24, Bold letters Press Tab 1x Press Enter 5x TO: J1 F-R-O-M: TAG date: 11 January 2017 C-M-T Nr: THRU: MAJ CALAOAGAN/mvb/6176 // 1. The Disposition Form is used in informal correspondence among staff section of this Headquarters; by staff sections of this Headquarters with corresponding or counterpart staff sections of subordinate units. It is also used within a headquarters or units in the AFP. It is not transmitted by G-H-Q to A-F-P field commands and units. Field and unit commanders do not transmit it to higher headquarters. // 2. The Disposition Form is designed to originate action: record comments, coordination, or other action; make recommendations to higher authority; give instructions; transmit order, policy, advice or information; request action, instructions, policy, opinion, etc; and trace action or check or follow up implementation of orders. // // // Right Margin 0.75 inch // sorilla Top Margin 3/4 inch or .75 Inch Left Margin 1 1/4 or 1.25 inches Right Margin 3/4 inch or .75 I h Center Line Press 1 Bar Space Bottom Margin 1.25 inches A-F-P Core Values: Honor, Service, Patriotism Arial Size, 10 Italicized Footer margin, 0.3 inch A-F-P Core Values: Honor, Service, Patriotism 31.

[Audio] A-F-P Vision 2028: A World-class Armed Forces, Source of National Pride A-F-P Vision 2028: A World-class Armed Forces, Source of National Pride 2) summary disposition ForM (S-D-F--) – It is a type of Disposition Form used to secure the Commander’s approval of recommended actions. It is prepared on a DF form and follows the basic rules in the preparation of a DF. As to form, it differs from an informative DF because of some additional items. For instance, an S-D-F has concurrence lines where the initiating staff affixes his/her signature on the left line and the date signed on the right line. It is placed at the upper right corner of the SDF. sections OF THE body OF THE summary disposition ForM: a) summary – the summary may include the following: (1) references; (2) a synopsis of the basic request; (3) a statement of the problem; (4) the facts or background of the subject; and/or (5) a concise discussion of action taken to include pertinent laws; regulations or precedents. b) coordination – the coordination covers a synopsis of the coordination made by paraphrasing the comments of the Staff concerned. When no coordination is made (because it is not necessary), this action will be omitted and the recommendation becomes the second section. c) recommendation – the recommendation will state clearly and concisely the specific action or actions recommended. Alternative recommendations are not made. The title of each part are written in bold, capital letters, underlined and followed by a colon. A-F-P Core Values: Honor, Service, Patriotism 32 32 A-F-P Core Values: Honor, Service, Patriotism.

[Audio] A-F-P Vision 2028: A World-class Armed Forces, Source of National Pride A-F-P Vision 2028: A World-class Armed Forces, Source of National Pride Arial Size, 10, Italicized, Header margin 0.3 in Top Margin 3/4inch or .75 inch disposition ForM security CLASSIFICATION (If any) title: otag/Admin subject: Request for Full-Time Study Leave Upper case, Arial Font size 24, Bold letters Right Margin .75 inches Left Margin 1 1/4 or 1.25 inches TO: CSAFP FROM: TDCSAFP date: T-H-R-U: Vcsafp Maj Calaoagan/mvb/6751 // ___________ Tag ____________ ___________ J8 ____________ ___________ J1 ____________ // Summary: // 1. References: // a L-O-I Nr 395 dtd 13 Dec 17, on Government-Wide Scholarship Program in Public Administration. b DF fm T-P-M-G dtd 21 Dec 17, Subj: same as above. c Letter fm Mrs Juana Cruz dtd 07 May 17, Subj: same as above. d LO #369, GHQ AFP, dtd 25 Apr 17. // 2. In ref b, Mrs Cruz requested that she be granted a full-time study leave with pay from 01 Dec 17 to 15 Dec 18. Choosing the non-thesis curriculum plan, she is specializing in certain fields of study relative to the functions of the TPMG. // coordination: // 3. In ref c, CO, T-P-M-G-, recommends approval of Mrs Cruz’s request. // 4. Pursuant to para V(C) of LOI # 395 (ref a), T-A-G also recommends approval of same request as Plan B (non-thesis curriculum) is a counterpart of Plan A (curriculum with thesis writing). // recommendation: // 5. Approval of full-time study leave with pay from 01 Dec 17 to 15 Dec 18 of Mrs Cruz. // // // // vingson Center Line. Press 1 Bar Space. Note: No need to put spaces after every letter for characters with more than 5 characters. Bottom Margin 1.25 in A-F-P Core Values: Honor, Service, Patriotism Arial Size, 10 Italicized Footer margin, 0.3 in A-F-P Core Values: Honor, Service, Patriotism 33.

[Audio] A-F-P Vision 2028: A World-class Armed Forces, Source of National Pride A-F-P Vision 2028: A World-class Armed Forces, Source of National Pride EXAMPLES OF recommendations AS part OF AN SDF: 1. recommendation: CSAFP’s approval and signature on the attached letter to S-N-D recommending the travel of the above-named officer to Singapore from 09-20 August 2015 (inclusive of travel dates). 2. recommendations: a CSAFP’s notation on the invitation letter to Mr Guillermo Luz to be signed by C, O-S-S-S-M (Encl 3). b Approval and notation on the attached L-O-I to be signed by The Adjutant General for the whole I-G-G certification process (Encl 4). 3. recommendation: Approval of the following: a Grant of Loyalty Incentive to Mr Nelson Jacobo and 31 others and Length of Service Incentive to Dr Marc Ericson Ramirez and ten (10) others; b One-time release of funds in the amount of ONE HUNDRED sixtyseven THOUSAND pesos O-N-L-Y (PhP167000.00) for the Loyalty Incentive of Mr Nelson Jacobo and 31 others and monthly release of THREE THOUSAND ONE HUNDRED sixty pesos O-N-L-Y (PhP3160.00) for the Length of Service Incentive to Dr Marc Ericson Ramirez and ten (10) others; and c Notation on the attached directive to T-A-G for the issuance of orders on the grant of Loyalty Incentive to Mr Nelson Jacobo and 31 others and notice of step increment to Dr Marc Ericson Ramirez and ten (10) others. GUIDANCE IN CORRECTING SDF: 1. The “tapal” system which includes, but not limited to, (a) patching-up words, phrases or paragraphs, (b) using correction fluid/pen, and (c) inserting punctuation marks, symbols, or letters when changing errors are hereby discouraged. This habit denotes lack of attention to detail and poor appreciation on the essence of complete staff work. It also prevents the drafter from being informed of the modifications that may cause miscoordination and delay in processing. 2. Summary Disposition Form (S-D-F--) with major patch-up correction, in other words with a whole paragraph being replaced, will no longer be allowed/accepted. Henceforth, you are respectfully advised to reconstruct S-D-F that needs major correction or refinement and have it signed/concurred again. A-F-P Core Values: Honor, Service, Patriotism 34 34 A-F-P Core Values: Honor, Service, Patriotism.

[Audio] A-F-P Vision 2028: A World-class Armed Forces, Source of National Pride A-F-P Vision 2028: A World-class Armed Forces, Source of National Pride OBSERVATION ON summary disposition ForM PREPARED BY THE STAFF: 1. Arrangement of enclosure – It was observed that some S-D-Fs contain enclosures wherein the prepared letter or document (i.e radiographic directive or letter directive), if any, for signature/notation of the CSAFP, VCSAFP, or TDCSAFP is placed at the last portion of the document (following the references). Please be reminded that the accompanying document is an inherent part of Completed Staff Work (C-S-W--). The references only support the S-D-F--. An ideal S-D-F is one that can stand by itself. It should be easily understood by the reader or approving authority without necessarily making him (reader/approving authority) browse or refer to the attached references. In this regard, for convenience on the part of the approving authority, as a matter of practice, and for purposes of uniformity, the prepared letter for signature or notation of the CSAFP, VCSAFP, or TDCSAFP should immediately follow the SDF – preceding all other attachments/ enclosures. 2. Identification of writer/drafter – per observation, only the initials of the writer/drafter, typist and telephone number are indicated below the printed word “Date”. The grade or title and last name (spelled out) of the writer, initials of the typist, and telephone number of the writer and typist must be indicated for easier coordination and clarification on the contents of the SDF. Example: TO: CSAFP FROM: TDCSAFP date: C-M-T Nr: THRU: M-A-J basa/mma/6013 _________SJS__________ A-F-P Core Values: Honor, Service, Patriotism 35 A-F-P Core Values: Honor, Service, Patriotism 35.

[Audio] A-F-P Vision 2028: A World-class Armed Forces, Source of National Pride A-F-P Vision 2028: A World-class Armed Forces, Source of National Pride 2. routing SLIP a definition: A slip of paper that specifies a route for the documents to circulate. b usage: Transmitting papers from office to office within Headquarters or between sections within office. It is never used to forward papers to an office outside of a headquarters. It is also used to speed up transmittal correspondence direct to action section without using the DF or formal endorsement. For inter office routing in a headquarters for the purpose indicated by the remarks printed on the form. It may contain comments, not intended to be forwarded beyond the addressee on the slip. Note: Since the routing slip is ordinarily not filed, it is never used for approvals, disapprovals, concurrence and other important comments, even though brief. The type of action is placed either in the basic paper itself or on a DF. Ordinarily, plain white routing slip is used, but a red slip is used when demanding immediate action. A red routing slip indicates that the paper to which it is attached must be given priority. Example Of Routing Slip: Routing Slip Never Write On This Form Approved, Disapproved, Concurrence Or Similar Action Subject: To From Date Sender’s Last Name Action Nr Action Requested 1 Approval / Signature 2 Comments / Recommendation 3 Staff Action 4 Study 5 Reply Direct To Writer Remarks: 6 Report Due 7 Rewrite/redraft 8 Information/notation 9 See Me / Call Me 10 Dispatch 11 file 12 Misrouted 13 remarks A-F-P Core Values: Honor, Service, Patriotism 36 36 A-F-P Core Values: Honor, Service, Patriotism.

[Audio] A-F-P Vision 2028: A World-class Armed Forces, Source of National Pride A-F-P Vision 2028: A World-class Armed Forces, Source of National Pride 3. A-F-P messages A message is a thought or idea, expressed in brief, in plain or secret language and prepared in a form suitable for transmission by any means of communications. a STYLE: In G-H-Q and Major Services, the plain text is used while in the field, the abbreviations are used. It is written in capital letters or in normal text form. b TYPES OF messages: 1) By Address: Single Address Message Message that contains only one addressee. Multiple Address Message Message that contains two or more addressee and that all addressee needs to know the identity of other addresses. 2) By Purpose/Function: Official Messages Messages that specifically pertains to the official or related functions of the military establishments. Unofficial Messages Personal messages. Press Messages messages originated by duly accredited news gathering individuals. c parts OF THE message: 1) Heading a) Precedence message category b) Date Time Group (D-T-G--) c) Originator d) Addressee 2) Body this contains the thought or idea which the originator wishes to express. It is considered as the major portion of the message. 3) Ending a) Drafter the person who compose a message. b) Releaser or Releasing Officer the person who authorized transmission of the message. Theoretically, the Commander is the releaser. However, in actual practice, Commander authorizes the Adjutant as the releaser of the message. A-F-P Core Values: Honor, Service, Patriotism 37 A-F-P Core Values: Honor, Service, Patriotism 37.

[Audio] A-F-P Vision 2028: A World-class Armed Forces, Source of National Pride A-F-P Vision 2028: A World-class Armed Forces, Source of National Pride d CONSIDERATIONS IN DRAFTING A message: 1) Clear A message should be clear and free of misunderstanding. Limit your language to words that can be understood by all readers. 2) Concise Make your message as short as possible and consistent with clarity. 3) Complete The message should have a complete thought. e filling O-U-T message ForM: The following instructions are to be observed by all Originating/Drafting and/or Releasing Officers for A-F-P Messages: 1) For COMCENTER/SIGNAL USE, routing INDICATOR, For operator U-S-E The message form has spaces provided for use by Communication Center/Signal personnel. No entries are to be made in these spaces at the time the message is prepared by the drafter/originator. When blank sheets are used, adequate space must be left for this purpose. 2) PRECEDENCE ACTION – The precedence assigned to all action addresses will be entered in this block. 3) PRECEDENCE I-N-F-O The precedence assigned to all information addresses will be entered in this block. message PRECEDENCE CATEGORY: a) Flash (Z) reserved for initial enemy contact report, operational or combat messages. (10 minutes) b) Immediate (O) reserved for messages relating to situation which gravely affect the security of national forces/populace and which require immediate delivery to the addressee. (30 mins to 1 hour) c) Priority (P) reserved for messages requiring expeditious action by the addressee and or furnishes essential information for the conduct of operations in progress when lower precedence will not suffice. (1 to 6 hours) d) Routine (R) reserved for all types of messages that justify transmission by rapid means unless sufficient urgency to require a higher precedence. 4) date-TIME GROUP – The date-time group is placed in the datetime-group block and consists of six digits. 5) message INSTRUCTIONS – Normally reserved for use by the communication center to convey instructions, but may also be used by the originator to indicate the desired method of delivery of message like radio, landline, visual, mail or by hand. A-F-P Core Values: Honor, Service, Patriotism 38 38 A-F-P Core Values: Honor, Service, Patriotism.

[Audio] A-F-P Vision 2028: A World-class Armed Forces, Source of National Pride A-F-P Vision 2028: A World-class Armed Forces, Source of National Pride 6) FROM – It is the designation of the originator. 7) TO It is the designation of the addressees. 8) security CLASSIFICATION a) Responsibility – It is the responsibility of the originator to ensure that the proper security classification is indicated on the message before it is forwarded for transmission. b) Security Classification Messages are to be classified T-O-P secret, secret, CONFIDENTIAL or restricted whenever their content falls within the definition set forth in appropriate regulations. Those bearing no security classification should be marked UNCLASSIFIED or the abbreviation UNCLAS. security CLASSIFICATION: (1) Unclassified – routine messages that do not contain information which when disclosed to unauthorized personnel will not be detrimental to the interest and security of the nation. (2) Classified – are categorized into four (4) depending on the importance of the information in its text. four (4) CATEGORIES OF CLASSIFIED messages (a) T-O-P secret – The unauthorized disclosure of which, would cause exceptionally grave damage to the nation, politically, economically or from security aspect. Classifying Authority: 1 Secretary of National Defense 2 Under Secretary of National Defense 3 Chief of Staff, AFP 4 Vice Chief of Staff, AFP 5 General Staff, AFP 6 Major Service Commanders 7 Chief of ISAFP (b) secret – The unauthorized disclosure of which would endanger national security, cause serious injury to the interest and prestige of the nation and would be of great advantage to a foreign nation. Classifying Authority: 1 Those who can classify T-O-P secret 2 Commanders Infantry Divisions and Separate Brigades 3 Special and Personal Staff, GHQ A-F-P Core Values: Honor, Service, Patriotism 39 A-F-P Core Values: Honor, Service, Patriotism 39.

[Audio] A-F-P Vision 2028: A World-class Armed Forces, Source of National Pride A-F-P Vision 2028: A World-class Armed Forces, Source of National Pride 4 General & Special Staff of Major Services, Infantry Divisions & Separate Brigades 5 P-M-A Superintendent 6 Commanders of Post, Base, Station, Depot or Separate Unit 7 Chief of Military Mission or Group 8 Military Attaché 9 Service Commandant (c) CONFIDENTIAL The unauthorized disclosure of which, will not endanger national security but will cause administrative embarrassment, unwanted injury to individual and be of advantage to foreign nation. Classifying Authority: 1 Those who can classify T-O-P secret 2 Those who can classify secret 3 Any other Commander (d) restricted Military information not given higher security classification but not intended for general dissemination to the public. Classifying Authority: 1 Those who can classify T-O-P secret 2 Those who can classify secret 3 Any other Commander 9) CITE/DIG/ORIG NR – This is to be filled by the originator with the office, unit or originator’s cite number of the message. 10) text – It should be brief and clear. 11) reference message – If the message refers to another message, appropriate identifying data of the reference message will be inserted in the block. 12) CLASSIFIED, Y-E-R or NO – If the reference message is classified, the Yes block will be marked and, if unclassified, the NO block will be marked. 13) page NR and NR of pages – This block will be filled according to the number of message from the pages used to complete the message. 14) DRAFTER’S name, title and P-H-O-N-E number – Data identifying the drafter is entered in this block. 15) releasing OFFICER’s name, title and signature – data identifying the individual authorized to release the message is to be entered in this block. A-F-P Core Values: Honor, Service, Patriotism 40 40 A-F-P Core Values: Honor, Service, Patriotism.

[Audio] A-F-P Vision 2028: A World-class Armed Forces, Source of National Pride A-F-P Vision 2028: A World-class Armed Forces, Source of National Pride f GUIDE IN THE PREPARATION OF THE messages (AFPR G 101-541 dated 09 september 1987): 1) Abbreviations use only authorized abbreviations. 2) Punctuation Use punctuation only when needed. 3) Brevity Text should be clear, accurate and brief. Conjunction, preposition and articles should be eliminated unless essential to the meaning. 4) Paragraphing Paragraphs will be indented and numbered as in regular correspondence. 5) Numbers and fractions numbers and fractions will be written as digits. Ex: Roman number IX will be written as Roman 9, one half as ½. 6) Time: In the Heading of message D-T-G represented by six (6) digits. In the Text local time Time written – when the writing is of extreme critical significance to the addressee. g originator’S OR DRAFTER’S responsibilities: 1) Determine the necessity of the message. 2) Determine the addressee and type of the message. 3) Use the prescribed message form. 4) Draft message text in accordance with regulations. 5) Determine the security classification. 6) Determine precedence category. 7) Ensure authentication. 8) Forward the message to appropriate transmitting agency. h Radio Message by Courier Dispatch – to be used when communicating with units where the matter requires immediate action or dissemination. F-A-X message – Fax message is the message that was sent or received over a fax machine. ELECTRONIC MAIL (E-MAIL) – It is a method of exchanging digital documents, messages and data from the sender to one or more recipients. It can be used for formal or informal communication but should be used with absolute discretion to give emphasis on the security of information. A-F-P Core Values: Honor, Service, Patriotism 41 A-F-P Core Values: Honor, Service, Patriotism 41.

[Audio] A-F-P Vision 2028: A World-class Armed Forces, Source of National Pride A-F-P Vision 2028: A World-class Armed Forces, Source of National Pride S-H-O-R-T message service (S-M-S--) or Text Message – It is a form of conversation with the absence of a voice. Texts are usually just advance copies of formal reports. In the absence of formal reports especially those that do not need one like simple instruction, text are treated official. A-F-P Core Values: Honor, Service, Patriotism 42 42 A-F-P Core Values: Honor, Service, Patriotism.

[Audio] A-F-P Vision 2028: A World-class Armed Forces, Source of National Pride A-F-P Vision 2028: A World-class Armed Forces, Source of National Pride A-F-P message INSTRUCTION: (Originator fills up inside double line only) For COMMO CFN/SIGNAL USE security CLASSIFICATION line 1 line 2 Line 3 Line 4 Precedence Indicator Precedence – (r) Date-time Group Info 15 06 17 Message Instruction Routing Indicator From: Csafp Cite/orig Nr. Otag-06-15-06-17 To: Chiefs, Special & Personal Staffs Comdr, Afpwssus/ucs (attn: C,ppd/admin Offrs) 1. Request Be Informed That The Office Of The Adjutant General Is Currently Updating/enhancing Its Website. One Feature Is The Uploading Of Index To Afp Publications. This Is A Compilation Of Afp Policies To Serve As A Ready Reference And Guide To Decision Makers, Policy Formulators, Implementors And Researchers. 2. Said Project Intends To Assist Military And Civilian Personnel In Need Of References Especially Those Who Are Assigned In The Fields. 3. In This Regard, Requests Provide This Office (attn: C, Afprd) The Available E-copies Or Hard Copies Of Directives/policies That Fall In To Your Jurisdiction. 4. For Favorable Action. Page No. 1 Drafter’s Name/title/signature Phone Nr. 6751 Maj Noreen B Calaoagan Pa Chief, Afprd Phone Nr. Classified Yes No No. Of Page(s) 1 Releaser’s Name/title/signature 6751 Bgen Reuel N Sorilla Afp The Adjutant General, Afp For Time System Opr Date Date Time System Security Classification Afp Core Values: Honor, Service, Patriotism Afp Core Values: Honor, Service, Patriotism 43.

[Audio] Afp Vision 2028: A World-class Armed Forces, Source Of National Pride Afp Vision 2028: A World-class Armed Forces, Source Of National Pride Afp Message Instruction: (originator Fills Up Inside Double Line Only) For Commo Cfn/signal Use Security Classification Line 1 Line 2 Line 3 Line 4 Precedence Indicator Precedence (z) Date-time Group Info 15 06 17 Message Instruction Routing Indicator From: Csafp Cite/orig Nr. Otag-06-15-06-17 To: Maj Svc Comdrs, J-staff/special/personal Staff Comdr, Afpwssus/ucs (attn: Ones/admin Offrs) Ref Cln Cir Nr 1 Dtd 21 Feb 2011 Cma Subj Cln Externship Trng Of Civ Dentists And Dental Auxiliaries In Afp Dental Treatmnt Pd The Above Cir Prescribes The Policies And Regulations On Externship Trng Of Civ Dentists And Dental Auxiliaries In Afp Dental Treatmnt Facilities To Promote The Professional Growth Of Dentistry On The Phil Pd Applicants For Externship Trng Must Be Cln Open Paren Alpha Closed Paren Filipino Citizens Who Are Graduates Of Dentistry Cma Dental Hygiene Cma Dental Tech And Dental X-ray Tech Open Paren Bravo Closed Paren Licensed Detists Cma Dental Hygienists Cma Dental Tech And Dental X-rays Tech Open Paren Charlie Closed Paren Physically Qualified To Undertake The Activities Required Of Dental Externs Open Paren Delta Closed Paren Of Good Moral Character Pd For Widest Dessemination Pd Page No. 1 Drafter’s Name/title/signature Phone Nr. 6751 Maj Noreen B Calaoagan Pa Chief, Afprd Phone Nr. Classified Yes No No. Of Pages 1 releaser’S name/TITLE/SIGNATURE 6751 BGEN REUEL N sorilla A-F-P The Adjutant General, A-F-P For time SYSTEM OPR date date time SYSTEM Security Classification A-F-P Core Values: Honor, Service, Patriotism 44 A-F-P Core Values: Honor, Service, Patriotism.

[Audio] A-F-P Vision 2028: A World-class Armed Forces, Source of National Pride A-F-P Vision 2028: A World-class Armed Forces, Source of National Pride 4. minutes OF CONFERENCE a definition: The official written record of a meeting. Minutes serve as a permanent record of the topics considered, conclusions reached, actions taken, and assignments given. Minutes may be kept by any individual in attendance at a meeting and are usually distributed to all members of the unit represented at the meeting. Minutes are generally written in the simple past tense. b THE MAIN ELEMENTS OF minutes OF CONFERENCE: 1) Heading – It includes the name of the office, committee/board and the date, location, and starting time of the meeting. 2) Participants – It includes the name of the person conducting the meeting along with the names of all those who attended the meeting (including guests) and those who were excused from attending. 3) Approval of Previous Minutes A note on whether the minutes of the previous meeting were approved and whether any corrections were made. 4) Action Items (including unfinished business from the previous meeting) A report on each topic discussed at the meeting. (For each item, note the subject of the discussion, the name of the person who led the discussion, and any decisions that may have been reached.) 5) Announcements A report on any announcements made by participants, including proposed agenda items for the next meeting. 6) Next Meeting A note on where and when the next meeting will be held. 7) Adjournment A note on the time the meeting ended. 8) Signature Line The name of the person who prepared the minutes, the Chairperson and the members. c GUIDELINES For WRITING minutes OF CONFERENCE: 1) The recorder should be able to write the minutes in near final form as the meeting progresses. 2) The minutes should focus on results and agreed-on actions. A-F-P Core Values: Honor, Service, Patriotism 45 A-F-P Core Values: Honor, Service, Patriotism 45.

[Audio] A-F-P Vision 2028: A World-class Armed Forces, Source of National Pride A-F-P Vision 2028: A World-class Armed Forces, Source of National Pride 3) The minutes should be highly summarized, not a burden to read. An account of briefly summarized outcomes and points of agreement and disagreement, not recording any detailed input. 4) Write the minutes soon after the meeting and distribute them promptly (within a day or two). 5) Be clear, comprehensive, objective, and diplomatic. Do not interpret what happen; simply report it because meetings rarely follow the agenda perfectly. You might find it challenging to provide an accurate record of the meeting. If necessary, interrupt the discussion to request for clarification. 6) Do not record emotional exchanges between participants. Minutes represents official records of the meeting; hence, reflect positively on the participants and the organization. (Mike Markel, Technical Communication, 9th ed. Bedford/St Martin's, 2010) 5. board resolution a written document of the decisions made by the Board 6. DOT POINT BRIEF a definition: It is a short summation of the key point that you want to present/brief. b usage: Briefing presentation c EXAMPLE OF DOT POINT BRIEF:  subject: Proposed Change 3 Of AFPR G 131-272 dtd 10 March 2000, Subj: Leave  background o O-J-1 (O-P-I--) forwarded the proposal on 09 March 2017 to the A-F-P Regulations Board (A-F-P-R-D) for deliberation o The A-F-P-R-B convened on 05 April 2017 o Proposed Change 3 was approved and endorsed to higher authorities for approval o Forwarded to T-J-A-G and J1 for concurrence on 30 June 2017 o T-D-C-S returned the documents on 27 July 2017 with instructions to T-A-G to brief him  salient features A-F-P Core Values: Honor, Service, Patriotism 46 46 A-F-P Core Values: Honor, Service, Patriotism.

[Audio] A-F-P Vision 2028: A World-class Armed Forces, Source of National Pride A-F-P Vision 2028: A World-class Armed Forces, Source of National Pride o A military personnel may enjoy leave to be spent abroad upon approval of the approving authority provided that the applicant shall strictly comply with the requirements  recommendation: o Approval of the proposed revision of AFPR G 131-272 dtd 10 March 2000, Subj: Leave 7. powerpoint PRESENTATION allows the user to create slides with recordings, narrations, transitions and other features in order to present information. GUIDELINES For THE PREPARATION OF powerpoint PRESENTATIONS (Undated Memo from S-J-S series of 2008): a) Slide background should be plain and dark in color. b) Fonts should be in Arial and white in color. 1) Slide title fonts should be at least size 40 and should be a one liner. 2) Subtitle fonts should be at least size 32. 3) Bullet fonts should be at least size 24. c) As much as possible, a slide should only contain seven lines with seven words for each line. d) Avoid placing pictures and animations unless necessary. e) Slide transitions must be consistent all throughout the presentation. f) Presentations are to be solely used as a guide for the presenter in delivering points of discussion and not as a manuscript. A-F-P Core Values: Honor, Service, Patriotism 47 A-F-P Core Values: Honor, Service, Patriotism 47.

[Audio] A-F-P Vision 2028: A World-class Armed Forces, Source of National Pride A-F-P Vision 2028: A World-class Armed Forces, Source of National Pride CHAPTER IV COMMUNICATIONS For signature OF THE ADJUTANT GENERAL, A-F-P The Adjutant General, A-F-P--, as voice of the Commander and authenticator of official communications, should generally sign routine orders and letters to subordinate units and personnel as well as correspondence to outside entities and persons. These include routine administrative matters falling within his/her function as prescribed by laws or regulations, except those specifically controlled by the Chief of Staff, A-F-P or The Deputy Chief of Staff, A-F-P--, and those which are expressly delegated to him/her (T-A-G--) by the Chief of Staff, AFP. 1. T-A-G--, A-F-P is authorized to sign replies to: a Letters addressed to S-N-D--, Undersecretary of National Defense, VCSAFP or TDCSAFP which are referred to the Chiefs of Joint Staff Divisions for direct reply to writers. Copy of the reply should be furnished original addressee. b DFs addressed to Chief Of Staff, A-F-P or G-H-Q Staff Division Chiefs, signed by Division Chiefs of S-N-D--, when such replies do not deviate from established policies. Replies shall be prepared by the concerned Staff Division for signature of TAG, AFP. 2. Specific subjects of communications to be signed by T-A-G--, A-F-P are: a Regulations and other policies. b Personnel Administration and routine orders. c Reply letters to different stakeholders and government agencies that are approved by the authorities. 3. Commutation of leave credits of civilian employees assigned at GHQ, Unified Commands and AFP-Wide Support and Separate Units (GUAs) 4. Leave without pay in excess of 60 days of civilian employees. 5. Leave to be Spent Abroad for endorsement to DND. A-F-P Core Values: Honor, Service, Patriotism 48 48 A-F-P Core Values: Honor, Service, Patriotism.

[Audio] A-F-P Vision 2028: A World-class Armed Forces, Source of National Pride A-F-P Vision 2028: A World-class Armed Forces, Source of National Pride CHAPTER V WRITING CONVENTION Writing conventions include spelling, punctuation, capitalization, grammar and paragraphing. The writer should use conventions to enhance the readability of the correspondence.  Spelling should be correct on all words.  Punctuation should be smooth and guide the reader through the paper.  Capitalization should be used correctly.  Paragraphing should reinforce organization. 1. CAPITALIZATION a Capitalize proper nouns or names of people, places and things. Do not capitalize common nouns. Proper nouns Mutual Defense Treaty, Task Force “Ondoy”, Ceska Zbrojovka C-Z-8-0-5 B-R-E-N Common nouns soldiers, unit, dental mission b Capitalize titles of high ranking government officials even if the titles are not followed by a name or used in direct address or when a specific individual is referred to directly. Do not capitalize titles used as general words. Likewise, do not capitalize prefixes or suffixes added to the titles or compound titles. Sample 1 Wrong …invite the president, the executive secretary and the honorable secretary Correct …invite the President, the Executive Secretary and the Honorable Secretary Sample 2 Wrong President-Elect, Ex-Governor Correct President-elect, ex-Governor c Do not capitalize short prepositions, conjunctions, or articles unless they are the first word of the title. Sample 1 Wrong the Deputy Chief of Staff Correct The Deputy Chief of Staff Sample 2 Wrong the Surgeon General Correct The Surgeon General A-F-P Core Values: Honor, Service, Patriotism 49 A-F-P Core Values: Honor, Service, Patriotism 49.