d.velop

[Audio] Welcome to the basic training of d.velop's accounts payable workflow. Today I will introduce you to the basic functions and processes of the system.".

What is d.velop?. d.velop accounts payable workflow.

[Audio] d.velop is a document management system. It is important to know that no documents are stored in d.velop. Instead workflows such as vendor approval and digital personnel dossiers are carried out. These workflows can be extended on the basis of standard functions.

[Audio] d.velop consists of three platforms: d.velop for the logic of the workflows SharePoint for the data storage and Navision/Nevaris for the administration of the master data. Navision/Nevaris for example feeds all cost centers into d.velop so that they can be selected.".

[Audio] Here is a more detailed picture. d.velop accounts payable workflow.

[Audio] Here we see an overview of the accounts payable workflow. This comprises several steps which we will go through in detail..

[Audio] The most important roles in the accounts payable workflow are the accounts payable department the substantive auditors and the financial approvers. This training is mainly aimed at the role of auditors but it is important to know that there are many different roles..

[Audio] Most users access d.velop via an e-mail. This e-mail contains a link that leads directly to the relevant workflows. This e-mail arrives daily with its open tasks..

[Audio] Another way to access d.velop is via the portal. In the portal you will find all important information about d.velop we regularly publish news instructions or error messages and the most important access links can also be found here. All participants should save the link in their browser shortcuts.

[Audio] In this view you can see all the tasks you have to complete. You can customize the view using drag & drop and show and hide fields as required..

[Audio] Now we come to the special operation for accounts payable specialists. Specific functions and workflows are explained here..

[Audio] Invoices that are sent by e-mail to the client mailbox are automatically forwarded to d.velop. The accounts payable workflow starts there and processes the invoices without manual intervention..

[Audio] In the inbound process invoices are separated displayed correctly and saved. They then go to indexing where files are imported..

[Audio] All automatically recognized data must be checked during indexing. It is important that the supplier is entered correctly. After verification the data is saved and forwarded for distribution..

[Audio] In Navision Sync all active invoices are checked up to the accounting status. Here you can check whether all invoices have been entered with the correct accounting data. The invoice monitor also serves as an overview of where which invoices are currently located without having to leave Navision..

[Audio] During distribution the invoice data must be checked and supplemented. This includes inserting the payment date and specifying the verifier. It is important that the invoices are really checked and not simply clicked on..

[Audio] Select any number of workflows and send them to Clearing. Grayed out invoices are currently being processed or completed..

[Audio] Now to the special operation for auditors and approvers. This explains how to check and approve invoices correctly..

[Audio] Check whether the invoice has been issued correctly and the services have been provided. If everything is correct click on 'Checked' and then on 'Continue'..

[Audio] Approvers are defined in the client matrix and have the financial authority to pay invoices. After approval the invoice is sent to the accounting department..

[Audio] The accounting department checks everything again and pays the invoice. The workflow is then completed but the invoices remain for searching..

[Audio] Those responsible for financial accounting can manage the authorizations and matrices for checking and approval in the configuration lists. Synchronization runs overnight..

[Audio] Here are the navigation elements. Data can be saved and closed. If invoices are incorrect the supplier must be contacted and the workflow restarted..

[Audio] There are different roles in the accounts payable workflow from administrators to accountants. This training is mainly aimed at auditors and approvers..

[Audio] Here it is shown how an invoice can be found in d.velop..

[Audio] You can search for properties open P-D-Fs and export the results as a list. The search options can be used as a research tool..

[Audio] Error messages in English indicate an interface problem with Navision while error messages in German come from d.velop..

[Audio] Accountants can define deputies. It is important to define the deputy in case of absence..

[Audio] For support cases always send the U-R-L and copy all information into the ticket. Screenshots with error messages are very helpful. You are welcome to report faults to the Service Desk..

[Audio] Thank you for your attention. d.velop accounts payable workflow.