HR SYSTEM – LEAVE MANAGEMENT

[Audio] Hr System – Leave Management October 3, 2024 Rev.00 Rev.00.

[Audio] Automated Leave Management Procedure. Automated Leave Management Procedure.

[Audio] Objective : To establish a convenient way to file, approve or disapprove application of leave within the organization. To ensure accuracy and efficiency, compliance, and real time monitoring. To less physical storage, simpler file retrieval, higher productivity, and cost cutting. Scope : This policy applies to all employees of Yokoisada (Phils.) Corporation..

[Audio] Filing of leave User Login Process Open the HR Management System program. Login with username and password, then click OK. Each account default username is their Employee ID number (for example 210). For security purposes, (I-T ) shall provide a default password to all accounts. username password Users may change password for security purposes, no minimum and maximum limit of characters required..

[Audio] Accessing the form On the main menu, click the icon, ForMS. To access the leave form, click the icon, Leave Form..

[Audio] Employee details such as Employee ID, Name, Position, Department, Date of filing and Leave credits are auto-load on the form. Fill-up the following information needed : Leave Applied for Option of With pay or W/out pay Type of leave Kind of leave Leave start date to end date Reason.

[Audio] Filling Out and Selecting Leave Details Fill out the following fields: Option : Select whether leave is With Pay or Without Pay Type of leave : Choose the appropriate type of leave Kind of leave : Choose the appropriate kind of leave Definition of terms: Type of leave SIL – all vacation/sick leave (7:30-16:30) SIL HD AM – all vacation/sick leave (7:30-11:30) SIL HD PM – all vacation/sick leave (11:30-16:30) SIL HD PM – all vacation/sick leave (14:30-19:00) Paternity leave – all qualified employees to avail Solo parent leave – all qualified employees to avail Magna Carta all qualified employees to avail Maternity leave all qualified employees to avail.

[Audio] Definition of terms: Kind of leave SIL – all vacation and sick leave Additional – all qualified employees to avail; all S-I-L Solo parent leave – all qualified employees to avail Paternity leave all qualified employees to avail Magna Carta all qualified employees to avail Maternity leave all qualified employees to avail Example Match type of Leave The type of leave and the kind of leave must match for the form to be submitted successfully..

[Audio] Type of leave Kind of leave S-I-L S-I-L or Additional S-I-L Sil Hd-am 7:30-11:30 or Additional.

[Audio] Type of leave Kind of leave S-I-L Sil Hd-pm 11:30-16:30 or Additional S-I-L Sil Hd-pm 14:30-19:00 or Additional.

[Audio] Once you select either what Type or Kind of leave you will avail, it will automatically choose the right match of leave. Type of leave Kind of leave Paternity Paternity Solo parent Solo parent Maternity Maternity Magna Carta Magna Carta.

[Audio] Entering Start date to End date and Time of leave On the calendar icon, select the preferred start date and end date of leave. Input also the preferred start time and end time of leave. Format of date is DD/MM/YYYY and for the time it is military time. For 1 whole day or more, type: 07:30 to 16:30 For half day, type: HD-AM 07:30 to 11:30 HD-PM 11:30 to 16:30 HD-PM 14:30 to 19:00.

[Audio] Stating your reason Enter valid reason After properly filled-up all information needed, click Submit..

[Audio] Leave status report dashboard After submitting the leave form, you can view it on the dashboard. On the main menu, select Reports, then click Leave Reports. Sample view of dashboard.

[Audio] For approvers, login username and password. Approval of leave List of Approvers: All Line Leaders All Supervisors All Managers HR On the main menu, select Reports and click Leave Reports..

[Audio] Sample view of approver dashboard Click Go to Form. Approval form will appear on the screen, then select designated approver position, then select Approved or Rejected, then click Submit..

[Audio] List of approvers for each position. 17. Leave requester Operators QA Inspectors Production LL MT/FM Auditors QMS Assistant QMS spe Ciali st Production supervisor QC/QA supervisor Maintenance supervisor Production planner Warehousemen Material Controller Material Planner Asst. opts. Manager Approver Production LL Ms. Gian Ms. Jheck Sir Benj Ms. Eunice Ms. Eunice Sir Kudo Sir Sonny Sir Sonny Sir Sonny Sir Sonny Ms. Kate Ms. Kate Sir Kudo Sir Kudo Approver Ms. Gian / Sir Sonny Ms. Jheck / Sir Sonny Sir Sonny / Sir Kudo Sir Sonny / Sir Kudo Sir Kudo / Sir Sonny Sir Kudo Sir Kudo Sir Kudo Sir Kudo Sir Kudo Sir Kudo Sir Kudo Process Engineering Mngr Sir Kudo QMS manager.

[Audio] Filing of leave is during break time only. For leave application of 1 day or more, filing of leave should be at least 2 days before the preferred leave date. For half day leave, at least 1 day before the preferred leave date. For the approver, please make sure that you approve or reject leave application within the day of the filling date. Effective date of implementation is on October 1, 2024. 1 computer will be provided at the Canteen area for all downline users. If an employee was caught using the computer allotted other than leave application purposes, the erring employee will be dealt under Category B Category B 1st offense Written Reprimand 2nd offense 5 working days suspension 3rd offense 10 working days suspension 4th offense Dismissal.

[Audio] Thank You!. Thank You!. 19.