General Ledger Presentation

[Audio] Introduction to the New COPE PLUS Financial management Overview where we will start with the general Leader Welcome everyone, Today, we embark on an enlightening journey into the capabilities of our New COPE PLUS system. This presentation aims to provide you with an overview of the various modules that make up this new system. Unlike traditional training, we've organized the content with a focus on system functionality rather than specific job roles. This approach is intended to give everyone, regardless of your position in the business, an understanding of what the New COPE PLUS system can achieve. It's crucial to recognize that this session is not your end-user training. Rather, it's a unique opportunity for our staff members to gain insights into the extensive functionalities of the system. COPE PLUS offers a wide array of features – some are currently approved for use, while others represent future possibilities that we might integrate as we continue to align the system with our business needs. You may also notice some terminology is different in this presentation, these are the vendor (system) terminologies, and these may or may not remain depending on what is able to be customised and what is not. You will be given ample opportunity to learn any new terminology prior to the implementation of COPE PLUS..

[Audio] Our system offers seamless integration with various components of our operations, enhancing efficiency and ensuring smooth workflows: A significant part of our sales orders originates from Ignition, our Transportation Management System (TMS), which serves as our customer interface. Ignition is where the bulk of our sales orders are generated. Our system seamlessly integrates with Ignition, allowing for the smooth transfer of sales orders from the TMS to Accounts Receivable. This integration streamlines the process, reducing manual data entry and ensuring accuracy in our financial records. In addition to Ignition, our system also interacts with our Projects application. This interaction is crucial for billing purposes. It ensures that project-related financial data is accurately captured and reflected in our general leadger, making project billing and financial management a seamless part of our operations. For efficient handling of inventory and order fulfillment, our system integrates with our Warehouse Management System (WMS). This integration ensures that the necessary data from WMS is effortlessly communicated to Accounts Receivable, allowing for accurate and timely billing for goods and services. By seamlessly integrating with these systems, our solution not only simplifies sales order processing but also ensures that our financial records are precise and up-to-date, contributing to a more efficient and error-free operation.". The Financials system is essential for any business, as it provides the organizational guidelines for proper financial management and responsibility. This system is composed of various sub-modules including General Ledger, Accounts Payable, Accounts Receivable, and Fixed Assets. COPE Plus Financials is the chief module of the system, providing extensive financial management abilities. This module is vital for managing the finances of any business...

[Audio] COPE Plus Financials module stands at the center of our Financials system, ensuring solid capabilities and absolute accountability. Our General Ledger is the core of our Enterprise Resource Planning system, providing a thorough view of all the financial transactions taken care of in other modules. It offers an array of features such as multiple sites, divisions and cost centres, automated systems, capacity to process a great number of transactions, integrated audit and tracking for adhering to regulations, multi-currency support, and powerful reporting capabilities with reporting hierarchies. With such a comprehensive and adjustable system, you could stay in control of your finances...

[Audio] General Ledger in COPE Plus provides real-time visibility into financial performance. This recording gives you a tour of the different sub menus in the general ledger. Starting with the General Ledger Main Menu then the sub menus of Transactions, Enquires and maintenance. From each of these you will see several options and more sub menus that will take you to additional functionality. Your level of access will determine what you have access to and what you can customise for your favourites and screen preferences..

[Audio] We have implemented the COPE Plus Financials system to provide comprehensive financial management capabilities and accountability. The General Leader Hierarchies with their clear parent-child relationships enable us to manage multiple sites in any currency and multiple budget hierarchies and cost centers. This means that departments like transport, projects and warehousing will enjoy better reporting without any compromises. COPE Plus ensures that financial management becomes simpler and more accurate, providing greater transparency. Simple Parent-Child Relationships: Hierarchies are designed to be intuitive, enabling anyone with basic accounting knowledge to easily produce financial reports. For example, 'Current Assets' or "Site Assets" could be a child category under the parent category 'Assets'. Once this hierarchical structure is established, users simply need to determine where their natural accounts should be attached within the hierarchy..

[Audio] COPE Plus Financials is an efficient system that offers comprehensive financial management. Its General Ledger component provides powerful tools for conveniently managing data. It is also linked with other COPE Plus modules, enabling customised postings per user configuration. Plus, there is a user masking feature that permits administrators to limit access to General Ledger components depending on the division, organisation, or region. This ensures secure compliance...

[Audio] COPE PLUS Financials is the central module of the Financials system, offering extensive financial management and accountability. It has embedded auditing functionalities that document any updates to significant data, indicating when, what, and who made the alteration. Furthermore, substantial activities allot identifying numbers to events and permit tracing of multiple transactions through sub-ledgers. Moreover, numerous budgets can be stored for each account code, thus facilitating the production of a range of management reports with many structures, both in the transactional and declared currency...

[Audio] COPE Plus Financials is the main module of the Financials system that offers a complete financial management process and responsibility. Excel import and export Files can be imported from a spreadsheet or a flat file into the General Ledger or other modules such as Accounts Receivable, Accounts Payable, or Inventory — and likewise exported. Bank statements, cash receipts, and other bank information can also be imported. Saving time and accuracy from duplicate data entry. It also features Business Intelligence for the General Ledger that come with preconfigured financial reports, including Balance Sheet, Profit and Loss, this example is a Trial Balance for the P&L budget, Transactions, Expense Analysis, Summary and Detail, Projected Cash Flow, Account Movement Analysis, Goods Received Not Invoiced and Statement of Cash Flow. Thank you all for engaging with today's presentation on the General Leader system. The new features are designed to significantly benefit our operations and your experience as users, aiming to streamline financial processes and provide deeper analytical capabilities. It's important to note that not all functionalities are necessary for our current needs. For instance, foreign currency conversion will not be implemented at this stage. We will phase in relevant features over time as they become necessary, ensuring that our system evolves in line with our operational requirements. Most of the system's core functionalities will be ready for the initial phase one rollout, setting the foundation for a robust financial management platform. Subsequent capabilities will be introduced in phase two, reflecting our commitment to a system that grows with our business needs. We value your input and collaboration as we fine-tune these tools to integrate smoothly into our workflows. Together, we're building towards a more efficient and effective future in our financial operations. Thank you..