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PRESENTATION OUTLINE. HOW DOES IT WORK? WHY IS IT NECESSARY? WHAT IS JOB ANALYSIS & Interview SCORECARD? WHY HOW WHAT Job Analysis 1 2 3.

Process of assessing information about jobs, which includes both the job description and specification..

Interlink with Other Dimensions. JOB ANALYSIS Job Scorecard Performance Recruitment KPI/KRAs.

Types of Information Collected. Information Collected Via Job Analysis Work Activities Performance Standards Job Context Human Requirement Machine, tools, equipment and work aids Human Behaviors.

Sources of Information. Sources of Information Primary Sources Job Incumbents Supervisors/ HOD Secondary Sources Job Description Job Analysis Manuals Occupational Information Network.

Identifying the right people to assess. Department head.

Example : Brand Officer’s Job Purpose The Overall Purpose for this role is to understand what ticks the customers, develop marketing campaigns and communicate to the target audience..

Example: Task Analysis for Brand Officer. Tasks Importance Difficulty Frequency Total Score Mean Score Campaign Development Execution 5 5 5 15 5 Sales Analysis 5 4 4 13 4.33 New Product Launching 5 3.5 4 12.5 4.17 Event Activation 5 3.5 2.5 11 3.67.

Identify required KASOCs corresponding to the critical tasks.

Example: Task Characterization for Brand Officer.

Identification of the most Critical KASOCs. Ask the Incumbents to rate the listed KASOCs individually.

Example: Identification of Critical KASOCs. KASOCs Importance to job performance Relatedness to job performance Necessary at entry level Total Score Knowledge Brand, Sales and Marketing 5 5 5 15 Skills Analytical Skills 5 5 2 12 Budget Planning 4 5 2 11 Interpersonal 4 4 3 11 Negotiation 4 4 2 10 Abilities Time Management 5 5 5 15 Multitasking 3 3 3 9.

Critical KASOCs/ Critical tasks Brand, Marketing and Sales Knowledge Time Management Analytical Skills Budget Planning Interpersonal Skills Negotiation Campaign Development and Execution *** **** **** **** ** New Product Launching *** **** **** **** **** Event Activation **** **** **** **** **** Sales Analysis ** *** ****.

Example: Job Analysis Format for the role of Brand Officer.

Working Conditions and Environment Desk Job Field Work Total 0b Speciications Education Requirements Work Experience Tec hnical S kills Level of Education % of Time spent 100% Re Hi h School di loma Bachelor's Degree (BBA or 33S with ialization in Marketin Master's Degree (MBA or M3S with ialization in Marketin Number of Experience No ex erience needed Ll to 1 Year 1 to 3 Years 3 to 5 Years 5 to 7 Years More than 7 Years Particulars Microsoft Excel Microsoft Word Microsoft PowerPoint Social Media Handlin Re Re uired uired uired Preferred Preferred Preferred Conclusion: This analysis concludes that the employees are required to work on normal office hours and perform field work. The job requires the candidate to have bachelor's degrees with specialization in marketing. The job requires 1 year of experience in relative filed however fresher are also highly encouraged to apply. The job requires the candidate to MS Excel, PowerPoint and Word Knowledge along with preference shall be given to the candidate having basic Social Media Handling knowledge..

Others Key Duties & Responsibilities Key Skills, Knowledge and Abilities Job Analysis.

Good Practices & Considerations for Job Interview.

Considerations for Job Interview. Avoid the use of unethical questions Non Discriminatory languages Standardization of Hiring Process Relevance.

Questions Asked in different Stages of Interview.

Example: Screening Interview Questions. S.N Questions 1. What are your career goals? 2. Do you have any prior work experiences? 3. What is your professional area of interest?.

Who Interview Questions Goals at previous job Achievement Strengths and Weaknesses Failures and Lessons Learnt Work Relationships Future Career Goals Main Influencer Reason for leaving previous job.

Example: WHO Interview Questions. Candidate : ABC Interviewer: XYZ Date: October 22, 2022 Recommendation: Proceed/Reject Rating and Comments (A, B, C, D, E): A Summary :.

Focused Interview Question Specific Areas (E.g. Sales ) Accomplish-ment in that specific area Methods adopted to Accomplish Failures in the specific area Lesson Learnt.

Example: Focused Interview Questions. Candidate: ABC Interviewer: EFG Date: October 22, 2022 Recommendation : Proceed/Reject Rating and Comments (A, B, C,D, E): A Area of Focus for This Interview : Sales.

Reference Interview Question Context of Work with the candidate Candidate Strengths Area of Improvement Ratings on the candidates performance.

Example: Reference Interview Questions. S.N Questions 1. How do you know the candidate? 2. Can you highlight some of the strengths of candidate? 3. What were the candidate’s Area of Improvement back then?.

Interview SCORECARD. The scorecard is a document that describes exactly what we want a person to accomplish in a role. It describes the mission for the position, outcomes that must be accomplished, and competencies that fit with both the culture of the company and the role..

Developing Scorecards. Summarize the duties and responsibilities in a short and understandable form..

Assign Grading. Code Level Descriptor Score Range Competent A Exceeds Standard Outstanding knowledge, skills and experience in relative field 10-8.5 B Proficient Proficient knowledge and skills 8.4-7.0 C Partially Proficient Partial knowledge and skills 6.9-5.5 Not Competent D Limited Proficiency Have skills but lacks knowledge 5.4-4.0 E Not Yet Competent No knowledge and skills 3.9-2.5.

With JA- Key Expected Outcomes. Interviewers Assigns the ratings and comments based on the Knowledge and Experience of the candidate.

List out the Specific competencies that are necessary to be successful in the role..

Example: Scorecard for the role of Brand Officer.

Example: Scorecard for the role of Brand Officer.

Identifying the candidate STEP 4. With the average score of Outcomes and Competencies.

Example: Final Assessment of the candidate. Assessment Factors Weight Outcomes 9.5 Competencies and Cultural fit 8.25 Total Score 17.75 Average Score 17.75/20 * 10= 8.875.

References. https://geoffsmart.com/smarttools /. https://geoffsmart.com/smarttools /.