Employee Orientation

[Virtual Presenter] Good morning everyone. Welcome to our Employee Orientation presentation on Customer Training and Onboarding. As we get started, I want to reiterate my appreciation for taking the time to be here and for your commitment to complete safety in the workplace. We will be exploring topics such as Safety rules policy, Bullying & Harassment Policy, Company Equipment, Company Vehicle Use, Company Cell Phone Policy, Personal Electronic Device Use, Smoke-Free Workplace, Timekeeping Policy, Professional Development, Social Media Policy, Working Alone Procedure, and Disciplinary Action. Let's get started..

[Audio] We offer Medics, Traffic Control, and Safety Consulting services at CSSI. Our mobile teams can quickly provide top of the line safety services from our conveniently located white truck and trailer. We are dedicated to ensuring our customers receive the highest quality services..

[Audio] We will be reviewing a range of policies and topics related to employee orientation, including safety rules, company vehicle use, company cell phone policy, personal electronic device use, smoke-free workplace, timekeeping policy, professional development, social media policy, working alone procedure, disciplinary action, company equipment, and bullying & harassment policy. Let's begin..

[Audio] To guarantee the security of all personnel and customers, we must agree to and abide by the regulations of Complete Safety Services Inc. By participating in this Employee Orientation, you consent to comply with these regulations and recognize that any violation may lead to disciplinary action or even job termination. We thank you for your devotion to adhering to all the health and safety policies we have outlined..

[Audio] At Complete Safety Services Inc., the safety of our employees is our priority. To reduce the risk of an accident or incident occurring while at work, we have developed safety rules that all employees must know and follow. We emphasize the importance of following these safety rules and policy so that everyone remains safe. Let's make sure we abide by the safety rules and policy of our company..

[Audio] In order to uphold our commitment to safety, Complete Safety Services Inc. has implemented a Safety Rules Policy to ensure that anyone onsite is aware of how to prevent accidents and potential hazards. The policy defines the roles and duties of Supervisors, Foremen and Management, and the steps that they take to ensure adherence to safety protocols. It also explains the consequences for not following the safety rules, such as retraining, improving skills and potentially punitive action..

[Audio] Committed to providing a safe, respectful and professional working environment for all employees, Complete Safety Services Inc. has a zero-tolerance policy on bullying and harassment of any kind. Our Bullying & Harassment Policy outlines the procedures and standards we expect all employees to adhere to and any violation of this policy will be dealt with accordingly. All employees must be treated with dignity and respect, and must act in a professional manner at all times..

[Audio] At Complete Safety Services Inc., we have a zero-tolerance policy when it comes to bullying and harassment. It is our commitment to ensure that each and every employee feels safe and comfortable in their work environment. We want to make sure you know what actions may constitute bullying and harassment, as well as how to report it if it does occur. We strive for an environment of respect and well-being and we welcome any employee who has questions or issues to contact us. Thank you..

[Audio] At Complete Safety Services Inc., we value respect in the workplace as an essential core value. We are devoted to creating an environment free of harassment. This includes any conduct related to gender or sexuality that could jeopardize an individual's job security, reduce the quality of their work, or diminish their sense of self-respect. Examples of such behaviour include inappropriate comments about a person's or colleague's private life, making sexual offers, sharing obscene or repulsive pictures, or making crude, sexual, or insulting remarks. We take all complaints of harassment very seriously and will not accept any type of conduct that disrespects our staff..

[Audio] Complete Safety Services Inc. takes the issue of bullying and harassment seriously; all employees must take reasonable care in protecting their own, as well as others', health and safety. This includes refraining from bullying and harassing other employees, supervisors, and persons acting on behalf of the employer. Furthermore, employees are expected to report any observed or experienced bullying and harassment, and to follow the employer’s policies and procedures..

[Audio] At Complete Safety Services Inc., we consider bullying and harassment to be of utmost importance. If any employee believes they have experienced such behavior, they are encouraged to voice their concerns and make it clear that such behavior won't be tolerated. This must then be reported to their supervisor. If any employee is found to be taking part or helping such behavior, an immediate investigation will be conducted and disciplinary action will be taken..

[Audio] We provide employees at Complete Safety Services Inc. with the equipment necessary to complete their job. Protecting and being accountable for this equipment is paramount. All equipment issued to employees is property of the company, including tools, machinery and other items. We expect our employees to use and take care of this equipment, as it is an essential part of the business..

[Audio] Complete Safety Services Inc. expects all staff to ensure the safety, use and maintenance of company-issued equipment. If the equipment is lost, damaged or needs repair, managers must be informed. Any damaged or malfunctioning equipment must not be discarded or sold without written approval from management. Additionally, tools must be securely transported at all times. Following these guidelines is essential to maintain safety for staff and the working environment..

[Audio] Company equipment policy at Complete Safety Services Inc. is taken very seriously. Accidents are unavoidable, but losses and thefts must be reported to the Business immediately. Intentionally damaging company equipment carries with it potential repercussions such as loss of privileges, disciplinary action, or even termination. The Business reserves the right to reclaim any expenses incurred due to intentional damage to equipment, although an employee may choose to reimburse the Business for the damaged equipment before any disciplinary action is taken. To avoid any of these potential consequences, it is paramount that employees take proper care of company equipment and ensure they remain responsible for their own actions..

Company Vehicle Policy. Complete Safety Services Inc. is committed to ensuring the safety of its employees who operate a company vehicle. The Company Vehicle Policy sets out requirements to ensure that employees operate their company vehicle in a safe and responsible manner. Subject to the restrictions set out in this Policy, the company vehicle may only be used for business purposes. The vehicle may not be used for the carriage of passengers for hire or reward or for any type of motoring sport, including racing, rallying or pace making, whether on the public highway or on private land. This Policy applies to all employees of the Business who have been provided with a company vehicle.

[Audio] At Complete Safety Services Inc., we take the safety and security of our vehicles and our employees very seriously. As such, we have a strict Policy regarding the use of our vehicles. All vehicles must be returned to the office parking lot at the end of each shift, with a checklist completed and signed off. Any errand runs must be pre-arranged, and all freezables and equipment must be brought back inside. Additionally, vehicles must be fuelled up and washed prior to being returned, and any fines incurred during the use of the vehicle must be paid for by the employee or sub-contractor. It's important to take good care of the vehicles and follow all the provisions of the Company’s Vehicle Policy to ensure a safe and secure environment..

[Audio] Employee Orientation at Complete Safety Services Inc. is focused on establishing a safe driving policy. All employees must hold a valid driver's license and must disclose any violations or changes to their supervisor. Additionally, all records of a driver's performance and safety must be documented in our system. If any employee is found to be in violation of these regulations, they may be subject to disciplinary action..

[Audio] Safety must always be our highest priority as company employees. Wearing a seatbelt at all times is a must when operating a company vehicle, and driving must not be done while under the influence of alcohol or any recreational drugs whatsoever. Employees who take prescription drugs must make sure they do not affect their ability to drive. Any changes in health that might impact an employee's fitness to drive should be reported to their manager. Be aware of the dangers of driving while tired or sleepy and take regular breaks. The company reserves the right to conduct drug and alcohol tests at any time during employment to ensure these rules are kept..

[Audio] To ensure safe travel during winter months, Complete Safety Services Inc. recommends that drivers check their route in advance, allow ample time for their trip, reduce speed, and use their dipped headlights when visibility is low. Adhering to these precautions will help ensure a safe arrival at the destination..

[Audio] Safety and security of our employees are of utmost importance at Complete Safety Services Inc. To ensure the highest level of safety, a company vehicle policy has been established which must be followed by all employees. This policy includes regularly checking tire pressure and tread levels, oil and water levels, battery, brake and washer fluid levels, and reporting any maintenance or repair work or replacement of parts, including tires, to the business. Furthermore, attaching any fixtures to a company vehicle without prior written permission is prohibited, and no changes or alterations may be made to the vehicles' mechanical or structural specification. In the case of vehicle breakdown, employees should contact the company vehicle provider and notify their manager..

[Audio] As an employee of Complete Safety Services Inc., you are responsible for adhering to the company vehicle policy in the event of an accident or injury. If you are in an accident while driving the company vehicle, you must provide the name and address of the vehicle owner, the registration number of the vehicle, and the name of the insurance company to any person with reasonable grounds for requiring such information. Furthermore, if the incident involves injury to another person or an animal, you must report the incident to the police and produce your insurance to a police officer attending the accident or any other person with reasonable grounds for requiring such information. Finally, the accident must be reported to a police station or to a police officer within 24 hours of the occurrence. Following these steps is essential in order to ensure the safety of yourself and those around you..

[Audio] Employees of Complete Safety Services Inc should be aware of the Vehicle Policy and Accident Procedure. In the event of an accident, it is important to inform the insurer and complete an accident report form within 24 hours. At the site, try to acquire as much information as possible from the other driver and their insurers, all passengers, plus the witnesses. It would be wise to take pictures of the scene and note the details of the police attending. The insurance company must authorize any repairs and employees should not make any judgment on responsibility. The Business keeps track of accidents, so please keep safety in mind when using a company vehicle..

[Audio] At Complete Safety Services Inc., we understand that having a company vehicle comes with a responsibility. Therefore, if an employee's company vehicle is stolen, it is essential to contact both the police and the business right away, providing full details of the contents of the vehicle. Additionally, our business insurance only covers company property, so the employee needs to make their own arrangements to insure any personal effects. To protect against loss or damage, all vehicles must be locked when not in use, with valuable possessions stored in the trunk and out of sight. Furthermore, if the vehicle is damaged, the business must be informed immediately. Recurring cases of loss or damage may lead to the use of the vehicle being withdrawn and disciplinary action being taken..

[Audio] We adhere to a smoke-free workplace, so smoking (including the use of electronic cigarettes) is not allowed in our company vehicles. When driving our vehicles, please remain alert and focused solely on the road. Eating, drinking, and using a GPS device can be considered distractions and could put safety at risk. It is illegal to use a cell phone while driving. If absolutely necessary, pull to the side of the road in a safe area. Employees will be provided with gas cards to fuel company vehicles. Please return all vehicles with a full gas tank..

[Audio] Employees utilizing a company vehicle are required to recognize certain responsibilities. The company will not accept liability for any traffic offenses or harm caused as a result of the employee's carelessness while operating a company vehicle. Any fines or tickets acquired must be paid promptly by the employee. The business maintain the right to demand the employee to rectify any damage due to their carelessness at their own cost. Consistent occurrences may result in the revocation of utilization of the vehicle and disciplinary action..

[Audio] Employees of Complete Safety Services Inc. may be issued a company cell phone and are expected to comply with all policies regarding security, privacy, appropriate use and storage. It is important to keep the cell phone in a secure and safe place and to avoid any unauthorized use..

[Audio] Company Cell Phone Policy is an important part of Complete Safety Services Inc.’s Employee Orientation. Company cell phones are to be used professionally and efficiently to help employees fulfill their job duties. All usage of Company cell phones, including communication, are monitored by the Company and employees should not expect privacy while using their Company cell phone. For more information on this policy and on Internet and Email use, please refer to the Employee Handbook..

[Audio] We recognize the importance of mobile phones for business communication and understand the need for appropriate use of Company provided cell phones. Employees must use their cell phones responsibly, taking into account data and call limits. Software must not be added to a Company cell phone without prior approval from management. Illegal use of a cell phone while driving is not allowed and must be strictly adhered to. We appreciate your cooperation with our Company’s cell phone policy..

[Audio] Employees at Complete Safety Services Inc. recognize that vacations are essential for their wellbeing. For that reason, there is a clear policy in place for taking Company cell phones on vacation. Authorization from management must be obtained prior to going on vacation with the cell phone. Furthermore, the voicemail should be updated to indicate the vacation status and supply instructions for how clients can get help..

[Audio] At Complete Safety Services Inc., we recognize the importance of having a reliable Company cell phone to adequately perform job duties. To ensure reliability, several guidelines have been established. Employees are to keep their cell phone secure and charged at all times. If a phone is lost or stolen, employees must inform management immediately. Should the phone or any accessories be damaged due to normal use, management will arrange for a replacement; whereas, in the event of damage caused by employee negligence, the employee may be responsible for the replacement cost..

[Audio] We understand that personal electronic devices can be necessary for communication with family or friends, or to access information on non-company matters. However, Complete Safety Services Inc. expects all employees to use their personal devices respectfully and only when it is necessary to do so. Our Personal Electronic Device Use Policy outlines clear expectations for the use of these devices during working hours, while prioritizing productivity and a distraction-free workplace. We ask that all employees respect these guidelines..

[Audio] At Complete Safety Services Inc., we take employee safety very seriously and this is reflected in our policies. Our Personal Electronic Device Use Policy is an important component of our commitment to safety. This policy defines what constitutes an “emergency” and a “personal electronic device” and explains the different ways in which the use of these devices is allowed and restricted. It is important for employees to abide by this policy at all times in order to ensure their own safety and the safety of others..

[Audio] At Complete Safety Services Inc., we acknowledge that many employees prefer to use their own personal electronic devices in the workplace. With this in mind, we have implemented a policy which allows personal device use during working hours. Nevertheless, employees are requested to minimize personal use and ensure it does not impede their work. Furthermore, acknowledging the safety risks associated with driving, the policy requires Traffic Control employees to only use phones for work-related activities, and for all drivers to use hands-free devices..

[Audio] At Complete Safety Services Inc., we prioritize the well-being of our employees and visitors. To ensure everyone's health and safety, smoking and use of tobacco or vapour products is strictly prohibited in our workplace. We recognize this may be an inconvenience to some, but this policy is necessary for a safe, healthy, and comfortable working environment for all. Thank you for your understanding and cooperation..

[Audio] Smoking or using any tobacco or cannabis (medical or recreational) products, as well as using any vapor-producing electronic cigarette or similar device is strictly prohibited at all premises where any of the company's business is conducted, whether or not such premises are company-controlled. This policy applies to all employees, customers, contractors, visitors, and anyone else present on the premises. Violations of this policy will result in disciplinary action..

[Audio] Complete Safety Services Inc takes the safety of employees and visitors very seriously and therefore has a strict no-smoking policy in the workplace and its environs. Everyone is expected to comply with and support this policy, and it is reinforced with appropriate signage. It is hoped that all will recognize and adhere to the importance of this policy..

[Audio] We make sure to track employee time accurately at Complete Safety Services Inc. To make that easier, we've set up a web-based timekeeping system that all employees have access to. Our Timekeeping Policy states the rules for using the system and is compulsory for everyone employed in the business. The Stopwatch feature simplifies the process of recording hours and ensures you will get the rightful compensation for your work. Welcome to the team and we're sure you'll achieve great things with us..

Timekeeping Policy: Employee Responsibilities. Employees are required to keep an accurate record of hours worked on a consistent basis. Accordingly, employees are required to record their start time: at the beginning of each shift when they return from lunch when they return from being away from the job site for personal matters. Similarly, employees are required to their end time: at the end of each shift at the beginning of lunch breaks when they leave the job site for personal matters..

[Audio] Complete Safety Services Inc. has a strict policy regarding timekeeping: Pay Periods run in two-week increments, starting every Sunday at 12:00 am and ending every Saturday at 11:59 pm. Each employee must submit their hours before Monday of the following week..

[Audio] At Complete Safety Services Inc., we recognize the importance of punctuality and accuracy when it comes to recording the working hours of our employees. To ensure employees are paid fairly for the work they do, we have provided a sample time sheet and a stopwatch for their use..

[Audio] We understand the importance of professional development at Complete Safety Services Inc. For this reason, we are proud to offer our employees the chance to continue their education or pursue training further after they have successfully completed their probationary period. We are committed to reimbursing them for any suitable courses, programs, or activities that support their professional ambitions. By investing in our employees, we are in turn investing in our business..

[Audio] At Complete Safety Services Inc., our Professional Development Policy reflects our commitment to helping our employees develop job-related skills and contribute to the overall success of our business. We will reimburse up to $500.00 for any relevant and beneficial courses, programs, and activities per eligible employee per year. However, we do not cover personal development activities, and employees must seek approval from the Business before beginning a course, program, or activity. We hope our Professional Development Policy encourages our employees to reach their fullest potential..

[Audio] At Complete Safety Services Inc., our professional development policy allows us to support our employees' growth and development. Our policy outlines our obligations regarding reimbursement should an employee's employment be terminated for any reason. Under this policy, reimbursement ranges from full compensation up to a maximum of 24 months after completion of a course, program, or activity..

[Audio] At Complete Safety Services, we strongly believe in fostering learning opportunities for our employees and providing them with a conducive environment for their professional growth. To this end, we have formulated a Professional Development Policy. This policy sets out the processes and procedures for the management and implementation of various professional development activities within the organization. To ensure the policy remains relevant and in line with the changing dynamics of the company, it is subject to amendments as and when required..

[Audio] We understand the impact of social media and therefore we have devised a Social Media Policy at Complete Safety Services Inc. to ensure our employees use it responsibly and protect our brand's reputation. This policy outlines the standards of online behaviour expected of all employees and it is incumbent on them to become familiar with it. We want discussions to be meaningful and productive and hope the Policy will foster such an environment..

[Audio] At Complete Safety Services Inc., our Social Media Policy outlines proper etiquette for chat, use and safeguarding Sensitive, Private, or Confidential Business Information. It is crucial that all personnel are knowledgeable about and abide by this policy in order for our company to maintain a professional persona on the web..

[Audio] We ensure the highest level of privacy and safety for our employees at Complete Safety Services Inc. by implementing a firm social media policy and managing and monitoring all internet usage. This policy prohibits the use of social media during working hours and ensures that all internet activity is conducted in a respectful manner..

[Audio] Employees of Complete Safety Services Inc. must use social media in a responsible manner, being conscious of how posts and shares can be tied to the company. Offensive or harassing content should never be posted or shared, as well as refraining from disclosing personal client information. Personal blogs should feature a disclaimer signaling that the opinions expressed are of your own and not that of the Business. Finally, all applicable company policies must be followed including those stated in the Employee Handbook and the employment contract..

[Audio] At Complete Safety Services Inc, our expectation from all employees is to act responsibly while using social media. We ask that you always respect others, do not use offensive language or participate in conversations that are not suitable for the workplace. Additionally, be sure to use strict privacy settings on all social network profiles, and be aware of the legal consequences of what you post. Do not upload photos of yourself or any co-workers in work uniform or a work setting. If you have any doubts if a post is appropriate, check in with your manager. Thank you for your understanding and cooperation..

[Audio] We are committed to providing a safe and secure work environment for everyone. As such, Complete Safety Services Inc. requires that all employees working alone or in isolation must establish a form of communication with their supervisor or fellow employees in case of emergencies. All employees of the Business are required to comply with this policy. Thank you..