Form I-9 Employment Eligibility Verification

DORA TRAINING. Logo Description automatically generated.

[Audio] welcome! agenda The dora Role Form I-9 wotc General Orientation paperwork How to upload orientation documents into Paycom Depending on the size and other factors not all communities are set up for the P-S-R role. The dora role is staying as is however some light additions are being made to the role to help support the HR function. Most of the HR functions are being centralized for these communities..

Form I-9 Employment Eligibility Verification. Logo Description automatically generated.

[Audio] In 1986 in an effort to control illegal immigration Congress passed the immigration Reform and Control Act (I-R-C-A-) IRCA Forbids employers from knowingly hiring individuals who do not have work authorization in the United States Individuals who may legally work in the United States are: Citizens of the United States Noncitizen nationals of the United States Lawful Permanent Residents Aliens authorized to work Background This is federal law and we have to abide by it.

[Audio] To comply with the employment eligibility verification provisions an employer must: Verify the identity and employment authorization documents of employees hired after November 6 1986 Complete and retain a ForM I-9 for each employee hired after November 6 1986 Refrain from discrimination against individuals on the basis of actual or perceived national origin citizenship or immigration status Additional Note: All employers are required to follow the I-9 process (for all employees hired after November 6 1986) The employer is liable for any I-9 errors I-9 seconds have to be verified within first 3 days of employment (new hires complete section one in Paycom through self onboarding) Rehires will complete the rehire self ob checklist in the app. located under the bell. Please have them do so soon as TA sends the log in information. The dora will not be able to complete their section until the rehire completes their section first. If any issues come up reach out to Business Partner.

[Audio] Employees < Make Employee changes Click the employee’s name Go to form 16 (checklists) Select System generated I-9 Click on Start Complete all required steps When completed select “Click Here to Sign” COMPLETING section 2 IN paycom: You will receive THESE STEPS IN THE follow UP EMAIL AFTER today’S TRAINING.

[Audio] SYSTEM I-9 in Paycom New hires complete I-9 in Paycom when they complete new hire paperwork (we do not do paper I-9s) The employer must verify the team members documentation within 72 hours Because the documents have to be authenticated this cannot be done by the coordinators it has to be done at the community level by the dora At the end of general orientation in the community the dora will review the documents presented by the team members make copies (if needed) and complete Section 2 of I-9 in Paycom. Important to note: we do not retain copies of the documents presented. Once you complete Section 2 you are to shred the copies of the documents.

[Audio] work OPPORTUNITY TAX CREDIT Federal tax credit available to employers for hiring individuals from certain targeted groups who have consistently faced significant barriers to employment It is currently authorized until December 31 2025 Targeted groups include: Qualified veterans Supplemental Nutrition Assistance Program (food stamps) recipients Supplemental Security income recipients and others.

[Audio] FPACP wotc Process wotc Forms are to be completed during orientation at the community Each community has their own forms with their E-I-N pre-filled All new team members are to complete ForM 8850 dora to collect forms and email to wotc@claconnect.com and copy your regional business partner If additional information is needed C-L-A will contact dora and Regional C-L-A has 28 days to submit any qualifying applications so timing is of essence Weekly report goes to regional team including R-V-P indicating if any forms are missing If you do not have a copy of the community specific wotc Form please email Laura Gonzales your People Solutions Business Partner.

[Audio] Community Orientation wotc forms are a part of the community orientation Present to each new team member and ask them to complete Collect at the end of orientation Scan and send to wotc@claconnect.com and Sharla Blair or Joyce Augustus. Collect all other forms at the end of community orientation doras are only collecting the forms at the end of orientation each department head is to review their forms. For example clinical will go over TB HEP B et cetera Plant operations director will review their training and have the new hires complete it (Disaster plan form) . dora is to collect the paperwork at the end of orientation..

[Audio] General Orientation Paperwork Acknowledgment of Receipt of Disaster Plan and Emergency Evacuation Acknowledgment of Receipt of Occupational Exposure to Bloodborne Pathogens Acknowledgment of PPE Program Acknowledgement of Receipt of Hazard Communication Training Consent for HEP B Testing (and O-S-H-A handout) Consent for TB Testing TB questionnaire Consent for Influenza New Hire Test wotc Forms and Instructions Job Description (needs to be inserted) THESE ForMS ARE located ON powerdms <departments<People Solutions <Orientation Forms mote T-H-A-T power D-M-S will BE CHANGING TO SHAREPOINT soon JOB descriptions A-R-E located ON power D-M-S.

[Audio] Instruction for uploading pdf documents: Scan the orientation packet and NEW HIRE test paperwork to your email and save as P-D-F--. (Offer letter if a rehire) Once in paycom on the green bar click on Time Management then Timecard Search. Now go to the search bar above Select All type the name of the employee and click on the employee’s name. On the next page you will click on the employee’s name in B-L-U-E go to ForM 15-(DOCUMENTS). Under the Documents you will look for New Hire Paperwork and click on it. It should green in color. On the right of the page you will see Document Actions click on the drop down and look for Assign Documents. Click on it. From the drop down labeled Choose Document start typing UPLOAD orientation documents. Click on this..

[Audio] Questions. Questions. Help.