Writing

[Audio] Greetings, students, Welcome to the course of fWriting Methodology. As we embark on this academic journey together, I want to extend a warm welcome to each and every one of you. In this course, we will delve into the intricacies of writing methodology, exploring not only the technical aspects but also the artistry that underlies effective scholarly communication..

[Audio] The objectives of course are : 1. Develop Essential Writing Skills. 2. Address Specific Writing Challenges. 3. Master Document Structuring. 4. Promote Effective Research Techniques. 5. Enhance Writing Mechanics and Style. 6. Guide Through Formal Document Creation..

[Audio] This course is designed for students in the fields of Science and Technology. It focuses on enhancing writing skills through practical exercises, addressing challenges faced in writing academic documents such as research papers, internship reports, letters, and crafting a quality Curriculum Vitae. The 'Writing Methodology' module is tailored for first-year students in the Common Core of Science and Technology (ST), aiming to address observed deficiencies in document preparation within specified deadlines..

[Audio] The course does not aim to improve language proficiency but rather emphasizes structuring individual written pieces. The term "writing" encompasses any document facilitating communication, such as requests, skill presentations, or authored works like theses and articles..

[Audio] The syllabus comprises four chapters: Chapter 01: Serves as a foundational guide to the essential principles of effective communication, offering a thorough recap of general writing techniques and standards. Focused on administrative letters, it illuminates the nuances of summarizing, letter writing, and formal requests. Notably, the chapter provides a spotlight on crafting an attractive and high-quality Curriculum Vitae, unveiling guidelines crucial for professional success in a competitive landscape. This chapter is not just an introduction but a key to mastering the art of written expression, setting the tone for a journey into the intricacies of effective communication.. Chapter 02: Emphasis on bibliographic research methodologies, including searching for both traditional paper-based and modern online sources. The chapter covers synthesizing information and utilizing it in personalized works Chapter 03: Covers writing techniques and procedures, addressing punctuation, syntax, sentence length, paragraph division, and the style employed in scientific writing. Objectivity and intellectual rigor are discussed. Chapter 04: Devoted to the structure of reports, theses, and dissertations, explaining the conventional components such as cover page, table of contents, introduction, methodology, results, discussion, conclusion, bibliography, annexes, and with keywords...

[Audio] CHAPTER 01: Recap of general writing techniques and standards, applied to administrative letters. It includes guidelines for crafting an attractive and high-quality Curriculum Vitae.

[Audio] Definition and purpose of administrative letters Administrative letters are formal written documents used in professional and business settings to convey information, make official announcements, issue instructions, or handle various administrative matters. These letters are typically exchanged within an organization or between different entities and serve as a means of formal communication. Administrative letters are characterized by their structured format, professional tone, and adherence to established conventions.

[Audio] 1. Conveying Information: Administrative letters are used to communicate essential information within an organization. This could include updates on policies, procedures, organizational changes, or other relevant matters. The goal is to ensure that all relevant parties are informed of important developments. 2. Issuing Instructions and Directives: These letters are often employed to issue instructions or directives to employees or members of an organization. Whether it's outlining new procedures, assigning tasks, or providing guidelines, administrative letters serve as a formal means of conveying expectations..

[Audio] 3. Formalizing Decisions: Administrative letters are used to formalize decisions made within an organization. This might include decisions related to promotions, appointments, or other personnel matters. Formal documentation helps maintain transparency and accountability. 4. Requesting Information or Action: Organizations use administrative letters to formally request information or action from individuals or departments. This could involve asking for reports, updates, or specific tasks to be completed within a specified timeframe..

[Audio] 5. Acknowledging Receipt or Confirming Arrangements: Administrative letters can serve as formal acknowledgments of received documents, payments, or other items. They are also used to confirm arrangements, appointments, or agreements, providing a written record of the understanding between parties. 6. Maintaining a Paper Trail: Administrative letters contribute to the creation of a paper trail for various organizational activities. This documentation can be crucial for legal, regulatory, or audit purposes, ensuring accountability and compliance with established procedures..

[Audio] 7. Building and Maintaining Professional Relationships: Through their formal and respectful tone, administrative letters contribute to building and maintaining professional relationships. Whether addressing colleagues, clients, or external partners, the professionalism of these letters reflects positively on the organization. 8. Legal and Contractual Communication: In legal and contractual matters, administrative letters are often used to formalize agreements, convey legal notices, or address compliance issues. These letters help establish a clear record of commitments and obligations..

[Audio] Types of administrative letters. Types of administrative letters.

[Audio] 1. Cover Letters: Purpose: Cover letters are typically submitted with job applications and resumes. They introduce the applicant, highlight key qualifications, and express the candidate's interest in the position. Cover letters aim to persuade the employer to consider the enclosed resume and grant an interview. 2. Recommendation Letters: Purpose: Recommendation letters, also known as reference letters, are written to endorse an individual's skills, qualifications, or character. They are often requested for job applications, academic admissions, or other opportunities. These letters provide insights into the candidate's abilities and suitability for a particular role..

[Audio] 3. Formal Correspondence: Purpose: Formal correspondence includes a wide range of letters used for official communication within or between organizations. This category covers letters such as announcements, notifications, and general updates. Formal correspondence ensures that information is communicated in a professional and structured manner. 4. Acknowledgment Letters: Purpose: Acknowledgment letters are sent to formally confirm the receipt of documents, payments, or other items. They express gratitude and provide assurance that the received materials will be processed or reviewed accordingly..

[Audio] 5. Complaint Letters: Purpose: When individuals encounter issues or problems, they may write complaint letters to express their concerns formally. These letters detail the problem, request resolution, and often seek corrective action or compensation. 6. Adjustment Letters: Purpose: Adjustment letters are written in response to a complaint. They acknowledge the issue raised, explain the steps being taken to address it, and may include any necessary resolutions, such as refunds, replacements, or corrective measures..

[Audio] 7. Resignation Letters: Purpose: Resignation letters are submitted by employees when they decide to leave their current position. These letters formally communicate the intention to resign, provide notice periods, and express gratitude for the employment experience. 8. Meeting Request Letters: Purpose: Meeting request letters are written to formally request a meeting with an individual or a group. They specify the purpose of the meeting, proposed agenda items, and suggest potential dates and times for the meeting..

[Audio] 09. Permission Letters: Purpose: Permission letters are used to formally request permission for specific actions or activities. This could include seeking approval for a project, requesting time off, or seeking authorization for certain actions. 10. Congratulations Letters: Purpose: Congratulations letters are written to extend best wishes and express joy for achievements, milestones, or significant events. They are often sent in a professional context to acknowledge success..

[Audio] An Exemple of Administrative Letter. An Exemple of Administrative Letter.

[Audio] First of all, make sure you spell the recipient correctly. Also be careful in choosing the title. For gentlemen from Mr. With last name and for ladies from Ms. Use Dear after surname. For married women, you can use the title Mrs. Use also, but in modern English, especially American English, use Ms. It's better..

[Audio] In very informal situations or in situations where the parties have a long and friendly correspondence, a small name can be used instead of a title, but be careful. In case we do not know the recipient's name, you can use the phrase Dear Sir or Madam. If we only know the gender of the recipient, the use of Dear Sir or Dear Madam is also correct..

[Audio] Note that the phrase To Whom It May Concern, although used in English correspondence, is not very appropriate because it is too cold and soulless. For this reason, we recommend that you do not use this phrase. In addition, you can use job titles, which is more common in in-house correspondence. Common phrases and corrections in the English administrative letter.

[Audio] Examples of some common phrases in English correspondence to address the recipient of the letter below : Dear Mr. Saidi, Dear Ms. Touati, Dear Brahimi Mohamed: Dear Editor-in-Chief: Dear Director Dear Sir or Madam: Dear Madam Dear Sir, Dear Colleague.

[Audio] Most English letters can start with a greeting or a greeting. Note that long greetings have no place in official and administrative letters and should be avoided. The following expressions can be used as examples: I hope you are enjoying a fine summer. Thank you for your kind letter of January 5th. I came across an ad for your company in The Star today. It was a pleasure meeting you at the conference this month. I appreciate your patience in waiting for a response. After a short introduction, state your purpose for writing the letter in one or two sentences. I'm writing to enquire about... I'm interested in the job opening posted on your company website. We'd like to invite you to a members-only lunch on April 5th..

[Audio] Second and Third Paragraphs Explain the issue in a few short paragraphs. Note that if the subject of the letter ends in a paragraph, do not write extra paragraphs. Remember that one of the principles of English correspondence is that administrative letters should be as short as possible..

[Audio] However, bad or sensitive news is not usually mentioned in the first paragraph. It is better to put bad news, rejected offers, and sensitive information in the second paragraph. Below are a few sentences to announce the undesirable facts and bad news : We regret to inform you... It is with great sadness that we... After careful consideration we have decided....

[Audio] Final Paragraph List requests, reminders, and attachments in the final paragraph. If necessary, add your contact information in the last paragraph. Office letters usually end with a call to action. The following statements are appropriate for the conclusion. I look forward to... Please respond at your earliest convenience. I should also remind you that the next board meeting is on February 5th. For further details... If you require more information... Thank you for taking this into consideration. I appreciate any feedback you may have. Enclosed you will find... Feel free to contact me by phone or email..

[Audio] Closing Below are some common phrases to end an English office letter. Enter your full name after this phrase. Write your name in the letters by hand (sign). This is not necessary in email. After these phrases, a comma is usually placed. Of course, if you did not use a punctuation mark at the beginning of the official English letter, it is best not to use it here: Yours truly, Yours sincerely, Sincerely, Sincerely yours Thank you, Best wishes All the best, Best of luck Warm regards,.

[Audio] Examples of some common phrases in English correspondence to address the recipient of the letter below : Dear Mr. Saidi, Dear Ms. Touati, Dear Brahimi Mohamed: Dear Editor-in-Chief: Dear Director Dear Sir or Madam: Dear Madam Dear Sir, Dear Colleague.

[Audio] It is best to use a conversational tone when writing an English office letter. This means avoiding general sentences and addressing the reader directly. Ask your questions directly and avoid indirect questions. Use active sentences as much as possible. Always address yourself as (I) and refrain from using us (we) unnecessarily. Use polite modal verbs. (Would instead of will) Be sure to reread the letter and rewrite the incomprehensible sentences. Be sure to mention the date in the official English letter. To avoid ambiguity, avoid writing a numerical date and name the month..

[Audio] Thank You; feel free to contact me via e-mail.