Labor Camp & HR Activities

Labor Camp & HR Activities.

Table of content. Internal talent pool Profile update digital forms Workers exit interview Workers suggestion box Workers disputes box Appointment for a representative from each nationality Employees 'trainings Workers welfare activities The creation of WhatsApp group per nationality The implementation of rooms rosters cleaning and the spot checks The creation for detailed working schedules for the camp team The implementation of digital checklists Employee engagement plan Hiring an F&B consultant to enhance the camp kitchen & the changes which are done till now Fire systems & civil defense inspection Camp deep cleaning and clearance of all the non-functioning machines The implementation of safety stickers in the camp.

INTERNAL TALENT POOL.

Interviews were conducted with all the workers in the camp and details were collected and updated about their work experience, educational background and skills. For internal hirings: All the vacancies are being posted on the camp’s bulletin board and shared on the WhatsApp groups in order to give the chance for those who are interested to apply. Also the recruitment team is considering the talent pool as a first source for candidates CVs. Note: The talent pool is created for the purpose of increasing the employees’ motivation and retention rate by filling up vacancies through promotions..

1.2 Talent pool file.

1.3 workers face to face interview in the camp. Assr yar.

2. PROFILE UPDATE DIGITAL FORMS.

2.1 purpose of the forms. Profile update digital form was created in 5 different languages to give the chance for all the employees even those who are not proficient in English to share with the HR department any update about their educational backgrounds and skills. If a job requires good English communication skills, in that case the employee will be provided with all the necessary learning courses. So, whenever any employee submits this form, the new details will be updated in the talent pool as soon as the Employee welfare officer receives a notification email about any submission..

2.2 Digital forms links. Language Form Link Kenyan https://forms.office.com/r/1hrL47pw1n Sri Lankan https://forms.office.com/r/HtCwWKKLaR Bangladeshi https://forms.office.com/r/wrab65pbqn Indian https://forms.office.com/r/Q6rzyCd6i9 Nepalese https://forms.office.com/r/GnwQaGGa1v English https://forms.office.com/r/mQ7Ua2VMqC.

2.3 Sample from the digital forms. Workers Talent pool Sri Lankm Nadonaliw -k Required 1. Employee code/ceÖn Enter pur answer 2. Employee Name/ Enter pour answer 3. Nationality/ * Enter your answer.

3. EXIT INTERVIEW.

3.1 Purpose of the exit interview. The main purpose of conducting exit interview with the resigned employees is to identify the reasons why people are leaving the company by: Analyzing the exit interview results Addressing the issues and sorting it out By sorting out the issues, the employees’ retention rate will increase. Note: Exit interviews are being recorded on the exit interview digital form: https://forms.office.com/r/4KMcXE4EsM ..

4. SUGGESTION BOX.

4.1 Purpose of the suggestion box. The main purpose from creating the suggestion box in both digital and physical forms is to show to the employees that their opinions matter to us. Note: It’s not required from the employees to mention their details when they submit any suggestion. This will let them feel safe and suggest whatever they want..

4.2 Types of suggestion box. SUGGESTION BOX. Physical suggestion box.

5. COMPLAINTS BOX.

5.1 purpose of the complaints box:. The complaint box allows the employees to voice out their issues without mentioning their names. The issue might be related to their work conditions, supervisor…etc. Once the complaint is received, the HR department will do the necessary investigations and sort out the issue as soon as possible..

5.2 Types of complaint box. COMPLAINT BOX. Physical complaints Box.

6. WORKERS REPRESENTATIVES.

6.1 Purpose from assigning representatives for the workers.

6.2 The Employee Welfare Officer during his weekly meeting with the representatives.

7. EMPLOYEE TRAININGS.

7.1 The type of trainings that will be conducted.

7.2 How the programs will be presented. The classes will be organized per nationality. Each training program will be recorded on videos in different languages with friendly interfaces to pass the information in an easy way By the end of each program, the employees will be tested through digital tests in order to make sure whether or not they understand all the points which are covered in the videos. Tests results will be evaluated and those who will not obtain the required score will re-attend the program..

7.3 Training programs kick off. The first session will be conducted on March 15, 2023 and the target date to finalize all the training sessions for all the employees in the company is the end of June 2023..

8. WORKERS ACTIVITIES.

8.1 Purpose of the workers activities. The main purpose of organizing activities in the camp is: To increase the employees 'engagement level To promote the team work in the workplace by encouraging the employees to cooperate and work together to achieve a goal.

8.1 Details of the activities which were arranged recently.

8.1.1 Activity 1: Displaying the world cup matches on a huge screen.

8.1.2 Activity 2: Football table friendly competition tournament:.

8.1.1.3 Activity 3: Goal shots with target tournament:.

8.1.1.4 Activity 4: soccer billiard competition:.

8.2 Winners reward:. A total of 9 employees were rewarded by the end of the tournament (3 champions, 3 runners up, 3 in the third position) The champions received trophies, golden medals and a monetary reward of QAR 250 The runners up received silver medals and a monetary reward of QAR 200 The 3 rd position holders received bronze medals and a monetary reward of QAR 150.

9. THE CREATION OF WHATSAPP GROUPS IS DIFFERENT LANGUAGES.

9.1 Purpose from creating WhatsApp groups. The main purpose from creating a WhatsApp group for each nationality is to maintain efficient and effective communication by passing the messages not only in a form on text but also in a form of Audios..

10. The implementation of the rooms rosters cleaning:.

12. Camp team detailed working schedule. A detailed working schedule has been created for the camp team in order to manage and monitor their work over the two buildings. By following this schedule: All the work will be organized All the areas will be covered in the camp even with limited number of team members The camp officer can identify easily the location of any team member at any time.

Saturday 1:00 PM 2:00 PM 3:00 PM 4:00 PM Endi Time 6:30 AM 8:00 AM 8:30 AM 9:OOAM 10:30 AM 11:1S AM 12:00 PM 1:00 PM 3:00 PM 4:00 PM 5:00 PM 6:00 PM Endin Time 6:30 AM 8:00 AM 9:15 AM 10:30 PM 12:00 AM 1:00 PM 2:00 3. .00 4 5:00 .00 6 Activity Type Week once w & waste Water Cleaning & Wet mop Toilet & Shower room Sunday - Friday Start/ Time 6:00 AM 6:30 AM 8:00 AM 8:30 AM 9:00AM 10:30 AM 11:15 AM 12:00 PM 1:00 PM 3:00 PM 4:00 PM 5:00 PM Start i Time 6:00 AM 6:30 AM 8:00 AM 9:15 AM 10:30 PM 12:00 PM Activiv Location Ground floor Building A B 1st Floor right & left side Buildin A & B 1st Floor A B 1st Floor Building A & B Ground Floor & left side Buildin A 8B Ground Floor A & g g Ground Floor Buildi A B Ground St A B Ground & floor Building A & B 1st Floor right & left Side Building A & B Ground Floor right & left side Ground floor common area Building A & B 1st Floor right and left side Building A & B 1st Floor Buildin A & g 1st Floor Building A & B Ground Floor right and left side Buildin A & B G Floor A & S Ground A B 2nd & floor Building A & B 1st Floor right and left side Building A & B Ground Floor right Remarks Kitchen Water cleaning & Cleanin all Toilet Kitchen cleanin Stair case d mo Wet mop & shower r oorn & wet m o Lunch Break Collect in arba es Orv mop & wet mop Dry OP & wet mop Activi Week I once water Water cleaning & wet mop & waste collectin Dee Clean in all Toilet & shower room Kitchen d Water cleaning & wet mop Lunch Break D e e n i TO & Shower r Kitchen dee arba es Collecti Dry mop & wet mop Dry g w•et mop.

12. The implementation of digital checklist. Digital checklists have been implemented in the camp for the following: pest control, hygiene and maintenance. Using these checklists makes the process faster and more efficient. Below are some of the created checklists:.

13. The activation of metro transportation for some workers.

14. Hiring a dedicated and experienced F&B consultant.

15. Fire systems & civil defense inspection. Having a painted building is one of the major civil defense requirements prior conducting an inspection to identify the things that must be rectified to maintain high safety standards for the camp. Note that the painting work is almost done for the entire building and the same was communicated with the landlord in order to do the necessary with the civil defense inspection.

Photos from the painted building.

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Reply a Reply All Forward g 1M Mohamad Bitar O Qcfinder@gmail.com; e Shone Jose • e Assiyana Camp Painting work done Cc e Shone Jose Painted Camp,pdf 383 Dear Auf, Mon 9:38 AM As per your request, we have painted all the camp and now it's ready for civil defense inspection. Please do the needful as soon as possible in order to get our camp inspected by the civil defense and to rectify all the entire firefighting system. for your reference, attached are the photos of the painted camp. Our camp officer his name is shone (mobile number. 77507649) will make follow up with you. Mohamad Bitar (Assoc CIPD) d asswana Human Resources Manager M: +974 66627218 +974 4432 2025 F: +9744432 2025 fin E Marina 50 tower 1 18th Floor I office #1802 Lusail Marina I Lusail I P.O Box 22371 | Qatar Dæaher message me use of and may ffyou, message are not diströ-ure or message or message "you received jn error. please notify us return dekæ the.