SHE Refresher

August 2024. SHE Refresher.

Aspen Vision and Values. Our Vision. “To deliver value to all our stakeholders as a responsible corporate citizen that provides high quality, affordable medicines and products globally.” This encapsulates the Group’s inherent approach of conducting business ethically, with integrity and with a commercial wisdom which strives to enhance the economic and social wellbeing of our patients, consumers, investors, employees, customers and business partners..

[Audio] Note to Fleur and Team: Kindly confirm whether this content is reflective of the purpose of the material.

Content. 1. Introduction SHE Roles and Responsibilities SHE Department 2. SHE at Aspen SA Operations SHE Principles General SHE Rules 3. SHE Management System Benefits SHE Policy and Environmental Principles Framework Why it's important to manage SHE Non-compliant behaviour and Disciplinary procedures Level of Offences 4. Legal requirements Occupational Health & Safety Act, No. 85 of 1993 National Environmental Management Act (NEMA), No. 108 Of 2008.

Introduction.

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SHE Roles and Responsibilities continued. Did you know? Identify your facility’s Safety Team Members through their coloured hairnet. Review the notice board in your facility to get to know your safety representatives..

Aspen SA Operations: Name. SHE Department. Aspen SA Operations: Fleur Wilson Position: Head of Department Role: To be completed by Fleur.

9. SHE at Aspen SA Operations.

SHE Principles. The safety of people on our site is the most important success factor..

General SHE Rules. Do not wear loose fitting clothing or jewellery in a production area..

General SHE Rules continued. 08. 09. 10. 11. 12. 13.

13. SHE Management System.

14. SHE Management System. The standards we have as guidance at Aspen SA Operations: ISO 14001:2015 (Environment) ISO 45001:2018 (Health & Safety) Integrated SHE Management System Internationally recognised Certification Body - DQS First certification achieved in July 2013. We get audited on these standards yearly..

SHE Management System Benefits. Compliance with Legislation Framework to ID applicable laws.

She Policy and Environmental Principles. 1. Demonstrates our commitment to: The prevention of injury & ill health The prevention of pollution Compliance with applicable legislation Continual improvement.

ISO 45001 Annex SL Framework. 4. CONTEXT Plan. 5. LEADERSHP Plan.

Why Manage SHE?. To protect the health and safety of all employees, contractors, visitors and the general public; To identify all hazards and risks in the workplace, and put practical control measures in place; To prevent incidents which result in injury, illness, disease damage to property and the environment; To promote a healthy, safe and clean work environment; To maintain and improve control measures; Legal Requirement; To prevent pollution..

Non-Complaint Behaviour and Disciplinary Procedures.

Level of Offences. Level 1 – Minor Offences. Absenteeism Lateness and poor time keeping Leaving the workstation (or trade) without permission Not reporting for agreed overtime Poor work performance Unauthorised use of company property.

21. Legal Requirements.

Legal Requirements. 22. Occupational Health & Safety Act, No. 85 of 1993.

23. Duty of the Employer (S8). Provide & maintain a safe workplace without risks to health; Identify hazards & evaluate the risks; Ensure the necessary control measures are in place to eliminate or reduce risks; Provide training and supervision; Prohibit any unsafe practice, unless precautionary measures are followed; Ensure everyone complies with the law..

24. Acts or omissions by Employees (S37). Employees can be liable for prosecution if the following is proven: The act or omission by the Employee was done without the Employer’s permission; It was not in the scope of authority of the Employee; All reasonable steps were taken by the Employer to prevent the act or omission..

25. Review effectiveness of health & safety measures; Identify potential hazards or major incidents; Examine causes of incidents; Investigate employees’ health & safety complaints; Inspect the workplace; Attend H&S Committee meetings; Participate in consultations and inspections with the Inspector from DOL; Inspect any safety & health documents; Attend any investigation or formal enquiry; Participate in any health & safety audit..

26. Notice in Respect of Machinery (GMR 9.2). It is an offence for any person who fails to use safety equipment in connection with machinery; No person shall wear anything which may be caught up in moving parts of a machine, e.g., jewellery, loose clothing, long loose hair; Only competent person to clean, repair, adjust or oil machinery in motion when impracticable to stop machinery; Only competent person to enter safeguarded area of machinery in motion, when impracticable to stop machinery; No person under the influence of alcohol or drugs may enter the premises where machinery is used; Report any accidents or incidents which are likely to threaten the safety of employees to your Superior; Supervisors and Operators of machinery may not authorise any other persons to do his/her work without the permission of a Superior; Ensure no other person is endangered before starting a machine..

Legal Requirements. 27. National Environmental Management Act (NEMA), No. 108 Of 2008.

28. Duty of Care and Remediation of Environmental Damage (S28).

Control of Emergency Incidents (S30). Each employee has the responsibility to report any incident that may, or have the potential to, cause damage to the environment; All incidents shall be reported to your SHE Rep, SHE Officer, Group Leader or Departmental Manager; All major environmental incidents to be reported to relevant authorities within 7 days..

Personal Protection Equipment - PPE. 30. Select PPE, as per Risk Assessment; Display of PPE signage; Include PPE requirements in Batch Manufacturing Record; Issue PPE at no cost to employee; Provide training in correct use, maintenance, storage & disposal of PPE..

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32. H&S Issues and Risks.

Internal and External Issues. Employees. Technology.

Strategic Risk. Business Risk – Close of business / Loss of Client;.

Risk Assessment Process. HIRA Procedure purpose: Identify Risks and Strategic SHE risks for Aspen’s operational processes Conduct Base line risk assessment; Process and activity driven; The HIRA is displayed on the Department SHE Boards; The HIRA is communicated through the Department Induction. Employee responsibilities: Know and understand the risks in your area; Know and understand the controls to reduce risks..

Risk Management and Controls. Typical Significant Safety & Health Risks on site:.

Risk Management and Controls. Typical Significant Environmental Risks on site:.

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SHE Objectives and Targets.

Safety Objectives and Targets. Did you know?. TRI (Total Reportable Injury) means all injuries except for first aid cases..

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42. SHE working modes.

SHE Systems. Process compliance used for: Management of Non Conformance Reports, as per ISO 45001 Standard (CAPA’s); Change controls; Deviations; Concessions..

[Audio] Why do people need to know this? / When do they need to follow this? There is an S-O-P that governs that. Slide 56, 57, 58 I-S-O whether it's something that they particularly want to see as part of the requirements for the auditors.

[Audio] Why do people need to know this? / When do they need to follow this? There is an S-O-P that governs that. Slide 56, 57, 58 I-S-O whether it's something that they particularly want to see as part of the requirements for the auditors.

Engagement Responsibility Communication, Participation & Consultation Procedure.

[Audio] F-C-E board and what is displayed there. The meetings and what is covered there The fact that the S-H-E Rep is the contact point Near miss and hazard programme.

48. Emergency Response.

3 Easy C.C.C Steps to respond to an emergency situation.

General Emergency Rules. DON’T: Don’t run; Don’t use the passenger lift; Don’t remove evidence or disturb the emergency incident scene; Don’t congregate at the scene of the emergency; Don’t congregate in the canteen or smoking area; Note: Employees are not allowed to communicate with the media - all queries to be directed to the Factory Manager.